Job Description
Job Title: Executive Assistant
Trust Location: East Suffolk & North Essex NHS Foundation Trust
Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, East Suffolk & North Essex NHS Foundation Trust is the place for you.
About the Trust
At East Suffolk and North Essex NHS Foundation Trust (ESNEFT) we provide hospital and community health care services for Colchester, Ipswich, and local areas. Formed on 1 July 2018, ESNEFT is the largest NHS organisation in the region
What you’ll be responsible for:
· Diary management: Manage Digital Programme Director’s diary, ensuring meetings are fit for purpose and the Digital Programme Director’s time is efficiently spent.
· Understanding the Digital Programme Director’s short-, medium- and long-term priorities and assist in shaping the agenda accordingly.
· Email management: Draft all correspondence on behalf of Digital Programme Director, tracking progress on incoming and outgoing email traffic.
· Receive and action all correspondence and enquiries into the Digital Programme Director’s office and prioritising for action, drafting correspondence accordingly.
· Meeting agenda preparations, transcribing and minute taking.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
· Excellent communication skills- both verbal and written
· Microsoft office skills- Outlook, Word, and Excel
· Ability to meet deadlines and work under pressure
· Previous executive assistant experience
· Previous NHS experience (desirable)
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NHS Professionals manage your data, please see our Privacy Notice on our website.Responsibilities:
- Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and proofread documents, reports, and presentations.
- Organize and maintain files and records.
- Answer phone calls and respond to emails on behalf of executives.
- Greet visitors and direct them to the appropriate person or department.
- Assist with customer service inquiries and resolve issues as needed.
- Manage front desk operations, including receiving and distributing mail, packages, and deliveries.
- Transcribe meeting minutes and other important documents.
- Perform data entry tasks and maintain accurate records.
- Utilize Google Suite, Microsoft Office, DocuSign, and other software applications as needed.
Requirements:
- Proven experience as an executive assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong attention to detail and ability to proofread documents for accuracy.
- Proficiency in using Google Suite, Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar, and other relevant software applications.
- Strong written and verbal communication skills.
- Ability to handle sensitive information with confidentiality.
- Excellent customer service skills and professional demeanor.
Please note that this is not an exhaustive list of responsibilities and requirements. The role may evolve over time based on the needs of the organization.
Job Types: Part-time, Temporary contract
Salary: £14.11 per hour
Benefits:
Schedule:
Application question(s):
- Do you have previous NHS experience?
- Do you have previous executive assistant experience?
Work Location: In person
Reference ID: 64199
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