Job Description
- Are you an experienced administrator with a can-do attitude?
- Do you have excellent written and verbal communication skills?
- Are you seeking a role where you can make a significant impact?
If so, look no further….
Ipswich Town Football Club is seeking to appoint an experienced Executive Assistant to support the Senior Leadership Team. You will be a strong team player with exceptional interpersonal skills and have the ability to work on your own initiative. Diplomatic and discreet, you will be able to manage a complex and demanding workload. This position is a key strategic and operational role responsible for development, continuous improvement and delivery across a wide range of business areas.
Reporting to the Chief Financial Officer, the role will involve effective coordination with a number of internal and external stakeholders ensuring the club has efficient support predominantly across a wide range of business functions.
This is a varied position, and you will be responsible for all aspects of the day-to-day administrative function, ensuring the company meets all reporting obligations and supports the information needs of all key stakeholders. The individual will have high levels of responsibility and accountability for operational delivery.
Who are you?
- You are a highly motivated, enthusiastic, and committed individual.
- You are dedicated to providing high quality administrative support to business leaders, contributing towards the success of the football club.
- You will be organised, able to meet multiple deadlines and keep calm under pressure.
- You want to work in one of the most exciting organisations in Suffolk!
Key Responsibilities…
· Provide full administrative support at a senior level to ensure the smooth management of day-to-day affairs and most effective use of time.
· Coordination of meetings; management of agendas, minutes, and actions.
· Diary Management for the Chief Financial Officer and key members of their team to include recording of annual leave for team members and record of absence.
· Distribution of minutes / actions / reports to relevant committees and working groups.
· Attend departmental meetings - taking full minutes and distributing as required.
· Travel arrangements and hotel bookings as required.
· Book meeting rooms for visitors on and off-site and arrange appropriate refreshments.
· Monitor email inboxes to advise of urgent items and offer support to colleagues.
· Answer calls to external and internal stakeholders and direct them, or action accordingly.
· Occasional travel to attend off-site meetings.
· Preparing, amending, and matching department paperwork for invoicing ensuring purchase orders are correct and processed in agreed timeframes.
· Any other associated admin tasks
Person Specifications:
Essential Criteria:
Education & Experience:
· Previous experience providing executive/ office manager level support.
· Exceptional organisational skills and the ability to prioritise and handle multiple tasks simultaneously.
· Strong interpersonal skills with the ability to build and maintain relationships with internal teams and key external stakeholders.
· Exposure to budgets and forecasts, and monitoring these on a regular basis.
· Promote and support a culture of pro-activity, innovation, and flexibility.
· Able to work in a fast-paced ever-changing environment, be resilient and receptive to change management.
Knowledge:
Skills and Attribute:
· Excellent communication, written, verbal and grammar skills.
· Exceptional attention to detail and a high level of accuracy in work.
· Decision making/problem solving skills.
· The ability to take personal responsibility, and display discretion when dealing with confidential/sensitive information.
· The ability to work and collaborate effectively with other teams.
· A confident and approachable manner with a sense of humour.
· A hard-working ethic and be able to meet deadlines.
· A flexible approach to working hours.
· Efficient and well-organised with the ability to multitask.
· IT literate in Outlook, Word, Excel and PowerPoint
· Excellent telephone manner
Desired Criteria:
Education & Experience:
· Comprehensive understanding of Football Club operation and business priorities
· Has worked in a community engaging business.
· Has prepared materials and presentations for use at Board / Senior level.
Knowledge:
· A keen interest and knowledge of the football industry
- Knowledge of Microsoft Office, and other commonly used office applications.
Who are we?
Ipswich Town Football Club is the only professional football club in Suffolk and have just been promoted to the Championship. The Club’s proud history includes becoming champions of England under Sir Alf Ramsey, as well as FA Cup and UEFA Cup winners under Sir Bobby Robson. Off the pitch, the Club prides itself on being an integral part of the local community both in the town of Ipswich and beyond.
Following acquisition in April 2021 by Gamechanger 20 Ltd, the Club is enjoying major investment in all areas. Headed by CEO Mark Ashton, the new management team is investing time, money and resources into returning Ipswich Town to its former glory.
Significant investment continues to be made in the infrastructure of the Club, the most important part being the people. We are as committed to building an ambitious, hard-working, passionate and energetic team off the pitch as we are on it.
We will give you:
- The chance to be part of a unique business at a crucial part of its development
- Excellent experience in the elite sports industry
- Join a bonus scheme
- A great package including two complimentary season tickets
- Discounts in Planet Blue store
- Life assurance
- Wellbeing Programme
- Smart casual dress code
- Free On-Site parking
If this is you:
If you are interested in applying for the role, please apply via Jobs at ITFC or send your CV and a covering letter detailing why you are the ideal candidate for this position to our recruitment team at ITFC.
Closing date for applications: 11 August 2023
Shortlisting and interviews will take place throughout the duration of the vacancy advert. This may mean that the vacancy could close early should a suitable candidate be found. Please note that due to the high volume of applications we receive; only those successfully shortlisted for the role will be personally contacted.
Safeguarding Statement:
Ipswich Town Football Club is committed to safeguarding the welfare of children, young people, and adults at risk and requires all employees to share this commitment and promote the welfare of these groups. Applicants will be asked about any previous convictions, cautions, reprimands, including those that are considered ‘spent’ as defined by the Rehabilitation Offenders Act 1974 (Exceptions) Order 1975 (Amended 2013). Appointment to this role is subject to a satisfactory Enhanced DBS Check (with children’s barred list check) and references.
Equality Statement:
The successful candidate must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation, or harassment of any description and to promote positive working relationships between all internal and external stakeholders.
Job Types: Full-time, Permanent
Salary: £25,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sick pay
- Store discount
Schedule:
Supplemental pay types:
Work Location: In person
Application deadline: 11/08/2023
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