Job Introduction
Our Operational Directorate are at the heart of delivering our main organisational goal of conducting robust and fair investigations into the policing system. The varied investigative work of our Operational Directorate is often high-profile and rewarding, whilst allowing for many career progression opportunities throughout the Directorate who are ready to support you on your career journey.
The Hillsborough Digitisation team is made up of digital processors who have overall responsibility for the Hillsborough historic archive material, which is made up of material from numerous archives and other sources throughout the UK. They support both investigations / trials allowing access to archive material for investigative and trial purposes.
As Digitisation Assistant within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders.
We'll assess you against these Level 1 behaviours during the selection process:
- Seeing the Big Picture
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace
This vacancy is using Success Profiles, to find out more, please click here.
Throughout the recruitment process we will also assess your Experience, Strengths and Values. As part of the application process, you will be asked to complete three sift questions based on the essential criteria.
We reserve the right to close this advert early if a high number of applications is received.
Main Responsibilities
- To undertake the digitisation of Hillsborough-related material, for which the IOPC are custodians, ensuring appropriate digitisation standards, preservation standards and the safety of the record are considered at all times
- To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner
- To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC
- To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily
- To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity.
- To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule
- To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error
The Ideal Candidate
- Experience of handling and working with archive material, and document production
- Experience of digitisation of archival material
- Experience of quality assurance
- Understanding of archive cataloguing standards and principles, including ISAD(G)
- Ability to retrieve detailed information from sources accurately
- Experience of working with discretion, confidentiality, and sensitivity
- Experience of working to tight deadlines and adjusting working practices accordingly
- Knowledge of relevant legislation, standards, and procedures in relation to collections management
- Proven experience of working effectively in a team environment
- Ability to work independently with minimal supervision
- Experience of having worked with multiple time demands and deadlines, exercising judgement on time management
Reasonable Adjustments
The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed, from extra time to formatting changes, to name a mere few. If you require any reasonable adjustments to our recruitment process, please email humanresources@policeconduct.gov.uk
About The Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Staff networks focused on each of the protected characteristics – run for staff, by staff
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk