Job Description
Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.Candidates are asked to self-declare when applying to this hiring process.City: OttawaOrganizational Unit: Corporate SecretariatClassification: AS-2Tenure: TermDuration: 1 yearLanguage Requirements: Bilingual Imperative CBC/CBCWork Arrangements:Due to the nature of the work and operational requirements, this position will require some physical presence at the NRC work location identified in the form of a hybrid work arrangement (a combination of working onsite and offsite).We recognize that Indigenous candidates may have important connections to their communities. If you are an Indigenous candidate, you may be eligible for an exception to this work arrangement. To learn more, please contact the hiring team, using the contact information below.Your ChallengeGreat Minds. One Goal. Canada's Success.Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.We are looking for a Corporate Secretariat Coordinator to support various teams within the Corporate Secretariat, including Governance, Values and Ethics, and Research Excellence Recognition. The Corporate Secretariat Coordinator would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.Working in a fast-paced environment, mindful of the principles of continuous improvement and client service, the Corporate Secretariat Coordinator provides a comprehensive range of administrative services in support of the effective operation of various executive committees and in the coordination of events and initiatives. Reporting to the Director, Corporate Governance and Procurement Oversight, the Corporate Secretariat Coordinator develops and maintains effective record-keeping systems, coordinates committee meetings, monitors budgets, coordinates purchasing and invoicing activities, creates reports, and coordinates event support services and logistics.This position will appeal to someone who is well organized, detail-oriented, collaborative, curious, analytical, and who enjoys working as part of a multidisciplinary team to deliver excellent service.If you're that person, then this may be the perfect role for you!Screening CriteriaApplicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:EducationCollege diploma in administration or related discipline.For information on certificates and diplomas issued abroad, please seeExperienceSignificant experience supporting committees and senior-level meetings (scheduling, contacting participants, coordinating meeting materials).Experience working in a fast-paced environment with multiple deadlines and changing priorities.Experience in financial administration and budget management.Experience in event coordination, including coordination of support services (hospitality, audio-visual, accessibility).Experience compiling information, maintaining records, tracking data, and preparing reports.Condition of EmploymentSecret (II)Language RequirementsBilingual Imperative CBC/CBCAssessment CriteriaCandidates will be assessed on the basis of the following criteria:Technical CompetenciesAbility to organize and perform a variety of concurrent tasks and activities under changing and/or short timelines.Excellent written and oral communication skills.Ability to use computer software including Microsoft Suite products to prepare a wide variety of documents and track processes.Ability to adapt and work effectively in a continuously changing, fast-paced work environment.Excellent organizational skillsBehavioural CompetenciesManagement services - Client focus (Level 2)Management services - Communication (Level 2)Management services - Initiative (Level 2)Management services - Teamwork (Level 2)Management services - Results orientation (Level 1)Competency Profile(s)For this position, the NRC will evaluate candidates using the following competency profile:CompensationFrom $60,143 to $70,963 per annum.In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.NRC employees enjoy a wide-range of including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans.The NRC AdvantageThe National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you. Let your expertise and inspirations make an impact by joining the NRC.At the NRC Employee wellness matters. We offer flexible work schedules as well as part-time work to help employees maintain work-life balance. We are one of the few federal organizations that close our offices during the December holiday season. We offer professional learning and development opportunities such as conferences, workshops, and a suite of mentorship, award and recognition programs. Diversity enables creativity and innovation. Fostering a diverse, inclusive, welcoming and supportive workplace is important to us, and contributes to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process. Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.Help us solve problems for Canada. Grow your career with us today!NotesRelocation assistance will be determined in accordance with the NRC's directives.A pre-qualified list may be established for similar positions for a one year period.Candidates may use their cover letter to demonstrate how they meet the education and experience factors listed on the poster.Overtime will sometimes be required.Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.The incumbent must adhere to safe workplace practices at all times.We thank all those who apply, however only those selected for further consideration will be contacted.Please direct your questions, with the requisition number (22208) to:E-mail:Telephone: 613-858-5773Closing Date: 15 August 2024 - 23:59 Eastern TimeFor more information on career tools and other resources, check outNational Research Council Canada
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