Job Description
Job DescriptionManpower is recruiting for one of its clients in Luxembourg, a European Institution:Administrative Assistant (M/W/X)Responsibilities:The successful candidate shall perform general secretarial duties and administrative tasks. The successful candidate must understand the requirements around handling sensitive, confidential, and strictly confidential information. The successful candidate shall demonstrate flexibility and availability to cater to the Director’s schedule and administrative needs. The successful candidate have the following responsibilities:Organising the Director’s agenda/calendarOrganising meetings in Luxembourg with external counterparts;Organising business trips and preparing the relevant expense reports;Preparing presentations, due diligence dossiers and letters to external counterparts;Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;Organise team meetings, take & dispatch meeting minutes;Drafting routine correspondence and edit materials;Undertake related electronic (using the internal data storage system) and paper filing;Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams’ assistants and other interfaces;Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;Follow up on internal documentation throughout the approval process;Produce and process counterparty consultation letters as required by the organisation procedures.Qualifications:Certified secondary level education;Any additional certifications indicating specialisation would be an advantage;Minimum 3 years of administrative experience in a financial, compliance and legal or audit environment and understanding of financial, compliance and legal documentation;Experience in handling sensitive, confidential, and strictly confidential information;Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);Excellent written and spoken English; knowledge of French and/or other EU languages would be an advantage.Personal Qualities:Excellent organisational skills;Excellent prioritisation skills;Excellent team spirit and interpersonal skills;Excellent verbal and written communication;Strong sense of responsibility and initiative;Sound judgement, specifically in handling sensitive, confidential, and strictly confidential information;Ability to work reliably and accurately under pressure;Strong personal commitment.Interested in joining a European Institution? Please apply on line.Your application will be treated with the strictest confidentiality.Jobs.lu
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