Job Description
Working together to provide outstanding integrated health care to our communities delivering the best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.Are you detail-oriented and very organized? Have you worked in a position where you had information on multiple screens, yet managed to keep everything clear in your mind? Are you comfortable scheduling employees for shifts and making multiple calls during the day?If you are someone who is patient, dedicated to healthcare, not easily distracted, and enjoys working with a tight-knit team, this might be the role for you!Maybe you are good at jigsaw puzzles, maybe you prefer to play online games on multiple screens, or maybe you just find satisfaction in crossing items off your to-do list. Read on to see if this role is for you!ROLEAs a Scheduling Coordinator at Muskoka Algonquin Healthcare you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies. This role splits time between both our Bracebridge and Huntsville hospital sites and is not a remote-working role. As part of a Scheduling Team, some of the duties include:Scheduling 800 employees for multiple shifts in a scheduling period across 2 hospitals, avoiding premium pay situations when possible.Entering payroll data to match shifts worked by employees.Daily collaboration with Clinical Leaders in order to fulfill departmental staffing and payroll needs.Closely adhering to the scheduling requirements of all the collective agreements.Contact employees to fill last-minute shift vacancies by phone, email, and textCompile data, provide statistics, and problem-solve staffing issues with little direct supervisionREQUIRED EDUCATION & CERTIFICATION(S)College Diploma or Certificate in Office Administration, Human Resources , Business or an equivalent combination of education and experienceREQUIRED SKILLS & EXPERIENCE(S)One year of administrative experience in a Health Care Environment with specific experience having worked with multi-disciplinary teams.2-3 years of recent scheduling experience in a unionized environment.Ability to develop master rotations and scheduling templatesExcellent knowledge and interpretation of Collective AgreementsAbility to work independently, demonstrating initiative in a high volume, busy work environment requiring flexibility, adaptability, and critical prioritization skillsAbility to time manage, prioritize, and multi-task to tight deadlinesDemonstrated attention to detailWell-developed written and verbal communication skills with the ability to interact with a variety of different individuals in a calm, collaborative, problem-solving mannerProficient computer skills having worked with software programs including Scheduling Software, Microsoft Word, Excel, and Microsoft OutlookExcellent keyboarding and word processing skillsFamiliarity with hospital and staffing patternsWorking knowledge with computer software programs including Quadrant, and Quadrant Report Writer an assetShow an eagerness and capacity to adapt to changeDemonstrated strong ability to identify, analyze and creatively solve problemsDemonstrated appreciation and respect for protocol, professionalism, and confidentialityADDITIONAL PERKS AT MAHCStaff referral program (Earn up to $1000 for each successful permanent part-time and permanent full-time new hire you refer to MAHC)Extended health benefits (Permanent Full-Time only)Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)Collaborative and supportive team environmentWHY IS MAHC RIGHT FOR YOU?Imagine working in a place you love to visit on vacation! A career with MAHC lets you do just that. We are located in one of the top international tourist destinations in Canada; positioned just two (2) hours north of Toronto in beautiful cottage country surrounded by vibrant natural beauty, pristine lakes, majestic forests and rocky shorelines.Our communities are small in size but big in excitement; there are always local fundraisers, farmers markets, live events, pubs and locally owned stores to shop in. There are a variety of seasonal, year-round activities to keep you busy and fully embraced in the lifestyle that Muskoka has to offer from hiking, fishing, snowshoeing, downhill skiing, heading to Algonquin Park or Arrowhead Park for the day, running and cycling clubs, camping, sitting on a warm sunny patio downtown, or simply relaxing by the lake with your friends. Life here is good!LET US HELP YOU MAKE YOUR MOVE!Muskoka Algonquin Healthcare has launched the Housing for Healthcare initiative to help MAHC team members (both new recruits and existing staff) connect with housing options in our communities. For more information on this initiative click on this linkADDITIONAL INFORMATIONLocation: This position is not remote and requires regular attendance at our Huntsville and Bracebridge locations.Department: SchedulingHours of Work: 8 hour shifts. Shifts and hours may change according to departmental requirements per the organizations needs.Conditions of employment for external hires includes;Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department.Legal entitlement to work in CanadaSatisfactory Criminal Record & Judicial Matters CheckOur organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.HOW TO APPLYApplicants interested in becoming a part of an energetic, caring team in a fast-paced and rewarding environment can submit their cover letter and resume together as either a PDF or Word document(s) to the posting.Please Note: Applicants must submit their application through the posting listed on mahc.ca. Email submissions will not be accepted unless otherwise indicated.We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.Required SkillsRequired ExperienceMuskoka Algonquin Healthcare
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