Job Description
The roleThe accounts administrator is responsible for ensuring that invoices for works and services across the properties we manage are paid in good time, reducing reputational risk to Cluttons and financial risk to our clients. They are responsible for keeping the payment system up to date, chasing contractors as necessary and providing updates on payment.Furthermore, they are responsible for support of reporting on debts owed by our tenants to clients and providing some support to the property team in the collection of these debts.The accounts administrator is responsible for checking figures and creating spreadsheets. In turn they much have strong excel skills, along with great attention to detail and a proficiency in mathematics.This position can be based in either London or Reading and this can be a full-time or part-time role.ResponsibilitiesReceiving and recording the receipt of invoices as required and managing these through Filestore (payment system)Processing invoices and driving approvals to make sure payments are correct and on timeRequesting receipt of statements from invoicing contractors or businesses when they are not providedReconciling accounts to make sure amounts paid reflect services received and are in line with works orders as necessaryAnswering queries from suppliers, contractors and colleagues about accounts payable or payments madeManage AP aspect of Filestore to ensure that invoices are coded accurately and issue for approvalAssisting in streamlining the accounts payable processWorking with colleagues and others to resolve account issues when necessaryActive management of debtor balances, creating spreadsheets and reporting documents to highlight risk areasSupporting the property team in the collection of arrears as required by sending emails, letters or calls as instructedRequirementsHigh degree of accuracyGreat attention to detailNumerateProficient in the use of MS Office including Outlook, Word, and ExcelAbility to prioritise workload and work effectively in a high-pressured environmentStrong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levelsAAT qualification (desirable)Strong customer service skillsExcellent communication skillsBenefitsHybrid working - to give you the flexibility you needHolidays: 25 days increasing in line with length of service to a maximum of 30 daysEnhanced auto enrolment pension scheme - to help you save for the futureLife assurance - to protect your loved ones should the worst happenInterest free season ticket loansCycle to work scheme - discounted bicyclesFlu and eye care vouchers - to keep you healthyEmployee Assistance Programme - 24/7 health & wellbeing supportHelp@Hand Remote GP app - to give you and your family access to medical experts quicklyPlatform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and moreFamily & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much morePlus a Flexible benefits policy that allows you to pick and choose additional benefits as below:Purchasing up to 5 days additional holidayDiscounted gym membershipDiscounted dental insuranceDiscounted private medical insuranceDiscounted critical health insurance and moreCluttons
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