Job Description
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Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Assistant, Office of the AVP Advancement - (01336.5)Share this job as a link in your status update to LinkedIn.Application RestrictionsOpen to both Internal and externalJob TypeAdministrative/ManagementPosting In effect from17/7/2024Closing Application Date31/7/2024Applications will be reviewed commencing the closing application date and may continue until the position is filled.Full/Part TimeFull TimeAdmin TypeOngoingAnticipated Start Date3/9/2024Position End Date (If Applicable)DUTIESReporting to the AVP Advancement, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support.The incumbent will have initiative, be self-directed and self-motivated, acting with minimal supervision. Working in a fast-paced environment, the incumbent will use highly developed interpersonal, organizational and communication skills, to ensure the effective and efficient day-to-day operation of the office.Major Responsibilities:Provide discreet and tactful service as the point of contact for the Office of the AVP AdvancementManage the confidential schedules of the AVP; prioritize calendar and correspondence so emergent issues are addressed in a timely manner and customer service for the Office of the AVPA is kept at a high level.Provide confidential administrative support including managing appointments and meetings, making travel arrangements, preparing meeting materials, agendas and meeting minutes; sorting, tracking and directing correspondence; addressing enquiries; drafting correspondence; maintaining a comprehensive and efficient filing and reliable bring-forward systemOrganize workflow and determine priorities in order to meet the needs and requirements of assigned area; independently and proactively resolve day-to-day problems; handle politically sensitive materials and redirect to the appropriate parties to manageProvide confidential administrative support to the team and individuals that manage faculty donor information.Provide logistical support to the Office of the AVPA during executive searches, including securing the calendars of internal stakeholders during candidate visits, arranging campus and real estate tours, etc. Assist in conducting reference checks.Prepare HR requisitions for AVPA approvalReconcile purchasing cards for the AVPA and the senior team as required; reconcile reimbursements; create web requisitions.Procure and maintain office supplies and equipmentManage special projects with initial direction from the Associate Vice-President, Advancement. Take charge of assignments with little or no direction, and bring them to conclusionExternal facing position with regular donor interactions requiringPrepare various reports including cheque requisitions, web requisitions, expense reports, assign financial codes, help monitor financial commitments and expenditures, prepare and review all invoices for AVPA approval.QUALIFICATIONSRequired Knowledge/Skills:This position requires a high degree of initiative and meticulous attention to detail. As well it is required that the incumbent possess a professional attitude, maturity, diplomacy, tact, discretion, confidentiality, and strong conceptual skills.A minimum of 5-10 years of related administrative experience supporting a senior-level manager.Bachelor's DegreeAbility to work strategically and cooperatively with members of the university community.Excellent communication and interpersonal skills.Excellent command of the English language; outstanding ability to draft complex documents and correspondence that are clear, concise and with the appropriate tone; ability to editorialize and correct.Ability to work under tight deadlines, often while changing focus.Excellent organizational skills and recordkeeping.Ability to make effective decisions and problem solve; resourceful.Advanced computer literacy skills and the ability to learn/use multiple software programs.Ability to work independently and direct one's own time management to accomplish goals, as well as the ability to work effectively within a team environment.Pay Band$58,455.00 - $66,609.00 ( Admin Pay Band AL )LocationKamloops, BC CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> AdvancementDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.Thompson Rivers University
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