Job Description
Main area Corporate - Administrator Grade Band 5 Contract Permanent Hours Full time - 37.5 hours per week Job ref 180-F-235515 Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital - Corporate Town Cambridge Salary £28,407 - £34,581 p.a. pro rata Salary period Yearly Closing 30/10/2023 23:59 Interview date 09/11/2023 Job overview Cambridge University Hospitals is the first UK hospital to implement the Epic electronic patient record (EPR) system and an opportunity exists to be part of the team responsible for supporting the development of digitally enabled care. This is an exciting and challenging role, supporting the heart of transformation in one of the largest and busiest hospitals in the country, a leading clinical and academic centre with a national and international reputation for excellence. If you have fantastic planning, co-ordination and organising skills, have an eye for detail and are an administrative expert, bring your teamwork, energy, commitment and imagination to one of the best hospitals in the UK. Main duties of the job In this role, you will take responsibility for organising and supporting key meetings to help with the management of the eHospital portfolio of works. This will include the management of key stakeholders, producing agendas, accurate reports and detailed minutes, room bookings and diary management. You will be required to work with other team members to deliver additional administrative activities to support the eHospital division. You must be able to deliver quality, accurate, timely work and function effectively autonomously as well as part of a team. You will be required to collaborate with a range of operational, clinical and technical stakeholders across the NHS, internal and external to Cambridge University Hospitals. Please refer to the job description and person specification for further details. Our Team The Project Management Office of the eHospital team is a vibrant and friendly place to work. Consisting of administration staff, Project Managers and Technical Leads, our role is to support the wider eHospital division in delivery of transformational digital services to benefit our patients and staff. Working for our organisation Our Trust Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Detailed job description and main responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. This vacancy will close at midnight on the 30th October 2023. Interviews are due to be held on the 9th of November 2023. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. We welcome applications from the Armed Forces. Person specification Qualifications Essential criteria Educated to degree level or equivalent relevant experience at a comparable level. Customer Service/ Business Admin /ITQ or equivalent professional experience. Desirable criteria Secretary qualification or equivalent. Typing qualification or equivalent experience (if applicable). PRINCE 2 Foundation Qualification or equivalent. Experience Essential criteria Secretarial and/or complex administrative experience. Previous experience of organising board level meetings, creating agendas, assembling reports, taking accurate minutes. Previous experience of managing diaries for multiple senior managers. Prioritising, planning and organising own and others tasks. Good working knowledge of office procedures and all Microsoft office packages. Working to tight deadlines. Experience of dealing with difficult situations and confrontations. Desirable criteria Previous experience of working in an NHS organisation. Previous experience of working within a project team. Knowledge Essential criteria Evidence of continued professional development and learning. Willingness to participate in appropriate on-going training or gain professional or technical qualifications as deemed appropriate and necessary for role. Knowledge of processes and procedures used in a complex and busy Project Management Office. Confidentiality and data protection processes and procedures. Customer service experience. Awareness of CUH Trust targets and Trust priorities. Desirable criteria Knowledge of the wider NHS targets of priorities. Knowledge of Trust information systems. Knowledge of eHospital. Skills Essential criteria Ability to manage/work as part of a team. Excellent communication skills including telephone, email, face to face. Ability to support projects. Ability to organise and manage own time and others to keep to schedule and deadlines. Ability to take minutes to a high standard. Ability to analyse and present complex data. Ability to use own initiative and work autonomously. Excellent IT skills – ability to use Microsoft office applications including spread sheets and email. Developed accurate and speedy typing and keyboard skills. Willing to take on/learn new skills. Ability to show attention to detail and accuracy. Ability to adapt to change. Ability to work under pressure. Ability to store and safeguard confidential documents. Desirable criteria Ability to touch type. Ability to work with budgets. Ability to requisition general stock. Additional Requirements Essential criteria The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent. Further details / informal visits contact Name Tracy North Job title Administrator/PA - eHospital Email address cuh.ehospital@nhs.net
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