Job Description
People, Culture & Talent (HR) Coordinator
Starting Base Salary: £32,000 - £38,000 (FTE)
Job Advert created/reviewed on 8 Aug 2023
The Role
The People, Culture & Talent Coordinator at Totem will be responsible for the day-to-day management and guidance of HR policies and procedures, Bamboo HRIS, PCT initiatives and administration, employee wellbeing & engagement, talent acquisition and development, culture & values and employee relations. They will build strong relationships with our People Leaders and colleagues and be able to give guidance on complex employment issues. We are looking for someone who can work in a standalone role, has professional confidence and is a positive and proactive person. As a technology company we are also looking for someone who can take a prominent role in the creation of our courses on our LMS system. The successful candidate would also demonstrate our values of being agile, caring and striving for excellence. We encourage individuals at any point in their People/HR career to apply and join us.
Role Particulars
Job Title: People, Culture & Talent Coordinator
Sector: Technology
Location: Head Office (London)/Home Based
FW Category: D – 1 day in the office / 1-3 days home based per week
People Leader: Operations Director
Direct Reports: None
Key Contacts: Colleagues, People Leaders, Senior Leadership, External Suppliers
Key Teams: Operations, Finance, Marketing, and all others
Department: People, Culture & Talent
Division: Operations
Hours: Part-time (between 15-30 hours per week)
Base Salary Range: £32,000 - £38,000 (Pro rata)
What You’ll Be Doing:
- Be an approachable figure within the organisation that provides support and guidance to colleagues, people leaders and senior leadership.
- Coordinate the People, Culture & Talent department at Totem, overseeing the day-to-day HR, recruitment, training and development functions.
- Champion Equity, Diversity & Inclusion practices throughout the organisation
- Develop and promote wellbeing and positive mental health initiatives of the organisation, and be a Mental Health First Aider.
- Facilitate employee voice and engagement, and be a member of our three employee committees.
- Develop and communicate policies focused on talent management, organisational effectiveness, employee engagement, talent acquisition, development and retention, and more.
- Take ownership of the full employee life cycle from onboarding to offboarding
- Support a performance management programme and processes where we can nurture, reward, and develop our talent.
- Compile internal and external research and data for senior leadership to use when making strategic decisions and implementations to ensure services remain competitive, and make recommendations as appropriate.
- Provide guidance and leadership on complex HR issues across the organisation.
- Manage the HRIS – BambooHR.
- Creation and updating of content for our internal training courses on our LMS system
- Maintain a good knowledge of employment legislation to ensure that the HR policies and processes are relevant and up to date.
- Champion best practice with all employee relations issues across the business, ensuring fairness and consistency of approach.
- Work with department heads on career progression and development in each department and team.
- Driving forward the culture at Totem, including embedding, and enhancing Totem’s values.
- Provide training and mentorship for People Leaders and Senior Leaders - developing their management skills, and team leadership.
Our Ideal Candidate:
- Proven success within previous HR/People/PCT roles with a high level of experience.
- Someone who is comfortable with assuming responsibility for and upholding established processes.
- Ability to communicate effectively to all stakeholders and to build relationships at different levels of the organisation.
- CIPD qualified to level 3 minimum, desirable to have level 5.
- Previous experience within the technology sector would be advantageous.
- Excellent understanding of current UK employment law.
- Have previous experience creating, adapting and delivering training at all levels of the organisation.
- Ability to develop and promote HR related policies, procedures and processes.
- Deep knowledge of the principles, practices, and procedures of HR, ranging from compliance, recruitment, compensation, and employment law, employee relations, talent management / performance management, and training.
- Flexible and adaptable work-ethic.
What We Offer
- Flexible working and work from home allowance
- 5% Employer pension contribution
- Comprehensive medical insurance
- Discounts and offers through our Reward Gateway platform
- Employee Assistance Programme with 24-hour, free helpline for employees and their loved ones
- 25 days (FTE) of annual leave, growing to 30 (FTE) over time, plus bank holidays and company holidays
- Enhanced parental leave policy to help welcome children into the home
- One day of ‘Pawternity’ leave per year to welcome a new pet to the family
- Enhanced Compassionate leave
- Two Mental Health Days per year to support you in times of need
- Wellness leave
- Menstrual and Menopausal leave
- Buddy System for all new starters, with a buddy lunch at a local eatery
- Regular support & development sessions with People Leaders
- Interactive goals and objectives
Who We Are
Our Organisation:
Good things happen when we connect the dots. Our award-winning digital engagement platform Reef offers a smarter way to deliver events, meetings, content, communities and online learning. A single unified platform that enhances the audience journey, extends event lifecycles and provides data-driven insights to help uncover new content and revenue opportunities. Supported by our team of expert event, video and creative experts, we help our clients create and elevate experiences in-person, virtually and everywhere in between. We work across all major sectors and our clients include Informa, KPMG, EY, NHS, Slaughter and May, Deutsche Bank and Make-A-Wish.
Our People:
We are not shy in saying that our people are extraordinary and know that you are too! We have gamers, musicians, artists, actors, and writers in our team. Surfers, stargazers, theatre buffs, dart players, hikers, and bakers. People who have dogs, cats, rats, fish, spiders, and even a badger. We have family people, single people, happy people. You will find a new friend here, and maybe you can even bring your friends along with one of our other job openings as we continue to grow.
Our Culture:
We value a fully diverse culture, where everyone is encouraged to be themselves. We have three core Totem values of Agility, Care and Excellence. Alongside valuing our work and our people, we also value the earth and take pride in our commitments to build a sustainable future for the planet.
Our Hiring Process
Apply with your CV via our application system.
Tell us why you are interested in joining us
An initial chat via video call with selected candidates that meet our minimum requirements
We invite suitable candidates in to meet the team, interview with the people leaders for the new position, and possibly complete a work-related activity/task
An informal chat with a member of our senior team
We hire successful candidates
Additional Information
To apply for this role please upload your CV onto our application site.
Totem is committed to creating a diverse and inclusive work environment. We're always on the lookout for talented, passionate people and encourage applications from all backgrounds regardless of age, disability, sex, gender identity, sexual orientation, parental status, national origin, race or religion. If you need reasonable accommodation at any point in the application or interview process, please let us know.
If you wish to speak further about this role please contact us as we would love to speak to you.
Job Types: Permanent, Part-time
Part-time hours: 15-30 per week
Salary: £12,800.00-£30,040.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Sick pay
- Store discount
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (preferred)
Experience:
Licence/Certification:
Work Location: Hybrid remote in London
Reference ID: TOTPCT01
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