Personal Assistant to Director

Job ID:

56637a6

Location:

Nottingham, England

Published:

1 day ago

Salary 26780 GBP

Company

Driver and Vehicle Standards Agency

Website

www.gov.uk/government/organisations/department-for-transport

Headquarters

London, United Kingdom

CEO

The Rt Hon Chris Grayling MP

Revenue

$100 to $500 million (USD)

Type

Government

Sector

Government & Public Administration

Founded

2002

Job Description

Details

Reference number

274591

Salary

£26,780

This is a part time/job share post working Wednesday - Friday 22.2 hours per week

Job grade

Executive Officer

Contract type

Fixed Term
Loan

Length of employment

2 years

Business area

Operations

Type of role

Administration / Corporate Support
Operational Delivery
Project Delivery

Working pattern

Flexible working, Part-time

Number of jobs available

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

This role can be based from Swansea, Nottingham, Bristol, or Newcastle or ‘any DVSA location in the UK’ as applicable) where your presence at this location will form part of the working arrangements agreed with you. We operate a hybrid working model that allows you to work between home and office locations, giving you greater flexibility about where and when you work.

About the job

Job summary

We pride ourselves as being an employer of choice and welcome and encourage applications from everyone, such as ethnic minorities, women, disabled people and those who identify as LGBT+.

To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our Careers website.

Are you someone who has experience of organising your own work and the priorities of others, methodically and at pace?

Can you effectively manage several conflicting priorities to meet tight deadlines?

Do you have excellent organisational skills?

If so, then this is the role for you! We are looking for an enthusiastic and motivated individual to join us here within the DVSA.

So please apply! We can’t wait to hear from you!

Job description

To deliver a high quality professional administrative service to the Director. The role involves close working with Executive Directors and Senior Management from DVSA, DfT and its agencies, other Government Departments and external suppliers. It is a demanding, varied and interesting role and requires someone who is flexible and responsive. They must possess integrity and understand the need for, and exercise discretion and confidentiality.

Responsibilities will include, but are not limited to:

Pro-active management of Director’s email, responding to requests, escalating issues, prioritising work, cascading information and tracking deadlines. Flagging of urgent and priority items, and bringing these to Director’s attention. Filing emails appropriately when completed.
Pro-active management of Director’s diary and travel arrangements. Maintain free space in the diary to read papers, manage actions and responses that need to be addressed. Manage priorities and clashes.
Meet regularly with Director to discuss diary, agree priorities and monitor workload.
Identify and monitor actions, ensure updates are sought and documented prior to committees or as required. Draw the Director’s attention to any outstanding actions either on themselves or members of their team.
Pro-active use of Teams teleconferencing where possible to reduce travel and time commitments.
Preparation of papers in advance of meetings as required, ensure that all minutes, papers and correspondence are available for meetings at least twenty-four hours in advance.
Develop and maintain effective administrative processes.
File management, set up and maintain folders on shared drives, collaborative workspaces (eg Sharepoint) and organise access to files and folders.

For a full list of responsibilities, please refer to the candidate pack.

Person specification

About you

The successful candidate will be someone who has strong inter-personal skills with experience of building good working relationships across teams including with senior managers. You can organise your time effectively to work both methodically and at pace, being able to forward plan and track ongoing tasks.

Organisational skills are imperative to allow you to prioritise work efficiently and successfully work to deadlines, whilst being able to work flexibly and proactively. You will also have experience of using and a confident user of Microsoft Office suite.

Note to current Civil Servants: If your current department do not agree to a loan, you will still be offered an appointment on a fixed-term basis but please be aware that if you are not able to return to your previous post this could result in redundancy from the Civil Service on the conclusion of your appointment. Please contact us if you would like more information.

About Us

The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain's roads.

We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.

We're an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.

Behaviours

We'll assess you against these behaviours during the selection process:

Communicating and Influencing
Working Together
Delivering at Pace

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

The sift is due to take place from 30th March.

Interviews/assessments are likely to be held w/c 17th April.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We’ll try to meet the dates we’ve set out in the advert. But there may be occasions when these dates will change. We’ll give you plenty of notice of any important dates.

How to Apply

Please tailor your CV/Personal Statement to evidence your experience of the following:

Experience in a PA role supporting executive level managers.
Highly organised and responsive to changing demands and deadlines. Willing to work outside the remit of the role and able to establish and maintain good relationships at all levels.
Competent user of Microsoft Office 365 products (i.e. Teams, Sharepoint, Word & Excel) and email.
Ability to draft documents, letters, reports and minutes accurately and concisely.

The selection process will be designed specifically for the role. As a result, your assessment will include:

an interview

If you would like to find out more about what it’s like to work for DVSA and how to apply, we will be holding virtual sessions to find out more. Our next session will be held on 23rd March at 12:30. Please click here to secure your place.

You’re encouraged to become familiar with the candidate pack attached, as you may be assessed against any of the criteria recorded within.

The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.

This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

You can read more about Success Profiles here.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How we hire page of our DfT Careers website.

Before submitting your application, we encourage you to visit our Recruitment in detail page of the DfT Careers website. You will find detailed information about the entire recruitment process and what to expect when applying for a role in the Civil Service.Throughout this job advert there are links to the DfT Careers Website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of Commonwealth countries who have the right to work in the UK
nationals of the Republic of Ireland
nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

Alexander Fiddes

Email :

Alexander.Fiddes@DVSA.GOV.UK

Recruitment team :