Job Description
JOB SUMMARY
We currently have an exciting opportunity for an experienced Band 5 Quality Lead in Phlebotomy. The Phlebotomy Quality Lead will foster a quality culture and will lead on education, maintenance and development of the Quality Management System within phlebotomy services whilst promoting continuous improvement. The Phlebotomy Quality Lead will co-ordinate and develop modern methods of quality management and process control initiatives within phlebotomy to facilitate the achievement of regulatory and accreditation requirements. The post holder is required to develop & maintain effective working relationships with the users of the service including medical teams, wards, departments, and pathology management. Post holder will be expected to work across multiple sites.
Quality lead specific duties:
- To support the Phlebotomy Management team & Pathology Quality Manager in the investigation of any incidents, complaints etc.
- To investigate, root cause analyses and report on patient complaints and incidents.
- To create a comprehensive annual audit schedule covering all aspects of the phlebotomy service and delivery.
- To assist and train lead auditors to complete their audits and to provide check lists and guidelines as appropriate.
- The post holder will actively participate in Internal Audit of the Phlebotomy service and will report on non-compliances to the Phlebotomy Manager & Pathology Quality Manager and resolve any observation & non-compliances within own area.
- The post holder will be responsible for accessing the Q Pulse database and entering and monitoring information on the internal audits.
- To close the performed audits in a timely manner working in collaboration with all Pathology Staff.
- To use Qpulse to review the incidents, complaints, SOPs and to ensure that documents are distributed to and acknowledged by Phlebotomy staff.
- Support the Phlebotomy Management team in setting annual KPIs.
- Act as the quality lead for the Phlebotomy Department, attend meetings as required. To collect KPI data (such as waiting times) and report this via the Phlebotomy Dashboard.
- To collect data as part of the monthly quality report which includes compliance with document control, audits, sickness, appraisals, CAPAs, incidents and complaints using SwiftQueue, LIMS, & SMI.
- Completing monthly KPIs dashboard which includes learning pool data, wards finish times, & appointments available.
- To meet the Phlebotomy Management team regularly to review & give feedback on the progress of the quality matters.
- To write & revise protocols, SOPs, risk assessments, clinic documents and to support management to ensure staff document acknowledgment is up to date.
- To take admin responsibility of the phlebotomy healthcare appointment platform (SwiftQueue) as well as updating the clinics capacity, appointment settings and staff access levels including the amendment of the weekly incomplete appointment data.
- Setting up and scheduling new clinics on SwiftQueue working with the operations and training team to ensure phlebotomy clinics are operationally ready and running efficiently.
- To work with external suppliers including the healthcare appointment platform provider to ensure full utilisation of existing equipment and technologies.
- To be able to use the Laboratory Management System to check and correct the incomplete patient appointments.
- To ensure the Phlebotomy asset register is up to date.
- The post holder is responsible for the development of a new documentation, quality policies, manuals etc. to ensure continuous improvement.
- To provide training on quality to new phlebotomist which includes use of Qpulse.
- The post holder is required to provide a report for both the Phlebotomy operations team and Pathology quality meetings on all aspects of the Quality Management System.
- The post holder is required to have previous experience of implementing ISO 15189 and CQC standards to ensure phlebotomy is compliant with the standards and ready for external assessments.
- To be able to lead the requirement of quality of the new and current clinics working in collaboration with Basildon and Southend Trusts, project teams, operations teams & Phlebotomy staff.
- Meeting with the Trust and PF project team to ensure quality requirements of new clinics are delivered on time ensuring effective communication to all Phlebotomy staff.
- To undertake environmental risk assessment of all clinics as well as ensuring staff induction is undertaken before such time that they commence working in the new clinics.
- Working in collaboration with the logistic team arranging timely transportation of clinical specimens from the clinics to the pathology hub to ensure sample integrity is not compromised.
- Supervise Phlebotomy Clinics
Qualifications:
- 5 GCSE ‘O’ levels (Grades A-C) or equivalent to include English
- NVQ Level 3 or equivalent experience.
- A minimum of 24 months previous phlebotomy experience at supervisory level.
- Previous knowledge of ISO15189 and CQC standards
About Us
SYNLAB UK & Ireland work closely with clinicians, hospitals, occupational health providers and clinical researchers to provide a complete pathology offering.
We operate in increasingly diverse environments which is reflected in our workforce, clients, customers, suppliers, communities and partners. We believe an inclusive workplace culture is the best way to source, attract and retain diverse and talented people, and create a sustainable, high-performing workforce.
We believe our staff is vital to the principle of making a positive difference to healthcare, therefore, we promote a culture of continuous personal development where scientists and staff have the support and resources to acquire new skills and build their careers through learning and development opportunities, coaching and clear career pathways.
We promote an open and collaborative culture where leaders act as role models and facilitate a two-way communication, engage with staff and stakeholders transparently and actively encourage feedback and suggestions.
Please note that we reserve the right to close any adverts once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within two weeks of your application, please assume that you have not been short-listed on this occasion.
SYNLAB UK & Ireland is a committed equal opportunities employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable UK employment law.
Job Type: Full-time
Salary: £27,055.00-£32,934.00 per year
Schedule:
- Day shift
- Weekend availability
Work Location: In person
Reference ID: PFQL
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