Job Description
St. Matthew’s Catholic Primary School - Business Manager Job Description
Role Title: School Business Manager Grade NJCJE GRADE SCP 35-39 (£41,496 - £45,495)
Job details
Hours: daily hours to be confirmed with some flexibility around the working week.
Contract type: Full-time/permanent 52 week all year-round contract. With some flexibility with annual leave and working week
Reporting to: Head Teacher
Responsible for: Line management of admin, catering and premises staff
Main purpose of the Role
The school business manager (SBM) is responsible for managing the strategy and operation of the business functions of our school, including financial management, health and safety, human resources, compliance and administration.
They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership team to focus on teaching and learning.
Duties and responsibilities
Leadership and strategy
Be responsible for line-managing support staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development
Under the direction of the headteacher, lead on all financial matters in school, to ensure the school’s successful financial performance and to ensure financial decisions are clearly linked to the school’s strategic goals
Implement school-wide changes and allocate resources in line with the school improvement plan, putting policies and procedures in place and communicating them to staff
Make all decisions in line with the vision and values of the school, and encourage others to do the same Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents
Monitor developments in technology and consider how it can be used to enhance the school’s business processes, teaching and learning, and staff wellbeing
attend Identified leadership team meetings and report to governors where appropriate as directed by the head teacher
To be responsible for personnel management, estate management, administration aspects of financial management, training and development of support staff and all management of the school, which are supportive to but do not directly involve teaching and learning.
Financial management and fundraising
In partnership with the headteacher, create and manage the school’s budget and ensure it is balanced, realistic, and represents an effective use of public funds
To implement the financial decisions of the headteacher and the governing body
Submit the budget to the governing board
Monitor the budget all year round, advising the headteacher where revisions or changes are needed
Forecast future years’ budgets, based on the school’s estimated funding and trends in expenditure, to enable the headteacher to make strategic, long-term decisions
Comply with financial reporting requirements and submit statutory returns
Oversee school bank accounts on a day-to-day basis, ensuring money is banked, invoices are paid promptly, money owed is collected, and clear records are kept
Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan
Find and apply for grants
Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money
Ensure the effective and efficient operation of the administration and finance staff; delegating tasks to finance/office staff where appropriate
To generate and co-ordinate new income streams which are supportive of the ethos of the school
To prepare all financial returns for the DFE and other central and local government agencies within statutory deadlines.
To give advice to the Headteacher and when necessary the Governors, on salary assessment, sickness, maternity and paternity procedures, redundancy, capability, disciplinary issues and any matters of dismissal.
Human resources
Manage the school’s payroll provision with the payroll provider
Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law
Advise on HR issues within school and liaise with the external HR provider
Conduct reviews of the school’s staffing structure to ensure effective deployment of staff and financial efficiency
To be responsible for personnel matters, ensuring required pre-employment checks are carried out for new employees, dealing with staff queries about salaries, expenses, sickness and maternity procedures etc. Monitor absence and undertake return to work interviews with all staff.
To maintain confidential staff records, and to ensure that staff records held in school are kept confidential.
To ensure all safeguarding procedures are in place and adhered to, with specific responsibility for recruitment.
Responsible for accuracy and maintenance of the Single Central Record
Ensure all HR processes are legal, compliant with internal policies and best practice and are efficiently undertaken.
Ensure the maintenance and submission of the workforce census
Health and safety
With the headteacher and premises team, supervise the day to day maintenance of the school site
Manage the school’s compliance with health and safety regulations, and put in place processes and procedures to ensure the safety of all in the school
Organise health and safety training for staff
To act as project manager in relation to new and capital refurbishment projects including negotiating, managing and monitoring contracts, tenders
To identify and maximise opportunities for the use of the site by both school and outside agencies in order to generate income and secure sustainability
To prepare and maintain the disaster recovery plan and ensure its integration in the management procedures of the school.
To maintain the school Asset register
Compliance
Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements
Track all school policies and ensure they are updated in accordance with the policy review schedule
Monitor and update the risk register
Administration
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Provide administrative support for the headteacher and governing body
Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues
The school business manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.
Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school business manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher.
Additional Information Other:
To have professional regard for the ethos, policies and practices of St Matthews Catholic Primary and maintain high standards in your own performance Attendance and punctuality - ensuring you log in and out of the premises using the Inventory system to provide a record of your attendance at work and an evacuation report in the event of an emergency evacuation.
Perform any reasonable duties as requested by the Headteacher or SLT
How to Apply
Please complete an application form and recruitment monitoring form, these are available on the school website or can be emailed upon request. Please return completed application forms via email to Mrs Tippey (Administration Officer) d.tippey@stmatthewscps.co.uk
Closing Date: Monday 24th April 2023 at 4pm
Shortlisting Date: Thursday 27th April 2023
Interview Date(s): week beginning 2nd May 2023
Job Types: Full-time, Permanent
Salary: £41,496.00-£45,495.00 per year
Schedule:
COVID-19 considerations:
Educational establishment following all guidance
Experience:
- School Business Manager: 5 years (preferred)
Work Location: In person
Application deadline: 24/04/2023
Apply
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