Division / Department - Digital Data & Technology
Grade - Grade F
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £26,669 - £30,624
Working Hours - 36.0 Hours per Week
Politically Restricted -
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
An exciting position is now available within the Communications Team. You will be part of a team at the very heart of police operations. Looking after all police radio, radio networks as well as many other critical functions directly related to policing and the front line. You will specifically support the successful management and auditing of all force Airwave radio assets across Surrey Police and Sussex Police.
You, the Airwave Administrator, will identify ways of streamlining Airwave processes while ensuring all Airwave processes are reflected within the asset management system and compliance with all Home Office requirements concerning asset auditing and the handling of cryptographic materials is maintained. You will be key to ensure the force’s Airwave Code of Connection (CoCo) remains valid. You will also be responsible for report generation and liaising with force representatives to ensure 100% compliance in auditing 7000 mobile handsets and circa 850 vehicle sets. Close interaction with the Airwave team and other departmental contacts within both forces on multiple levels will be required.
Join us, make a difference!
Key Responsibilities
We will train and mentor you to develop the skills below:
1.) We will help you develop knowledge of legislation, policy and procedure concerning the handling of cryptographic materials and cryptographic assets and how they are currently implemented within Surrey Police and Sussex Police. You will remain current on these points and ensure the Forces remain compliant as Government changes are made ensuring change is reflected in compliance, support documentation and system configuration.
2.) We will develop you to enable you to develop the asset management system (Vivasoft) to reflect Force needs and Home Office and Governmental requirements. Assessing, producing documentation and aligning the asset management software to retain compliance.
3.) Using your IT skills we will progress your ability to produce documentation to ensure Communication Team compliance when entering/editing data to guarantee data integrity over time. Maintain documentation relevance and revisit training as dictated by change levels.
4.) We will mentor you on how to liaise with the suppliers, to understand and introduce a phased implementation of VivaTrak Mobile. This will include Police Officer access via Force MDTs to a mobile application designed to facilitate the physical asset auditing process. You will be involved in producing process, policy and user guides.
5.) We will help you to design, implement and maintain an internal contact network for managing the auditing process ensuring 100% auditing compliance. You will be mentored to allow the design of suitable reports to be actioned by your contact network to maintain control and progress of the audit as well as to inform Senior Management on progress and any action necessary to meet the auditing goals set by the Home Office.
6.) We will fully train you to assist colleagues within the Communications Team in maintaining all basic Airwave related administration tasks.
7.) We will show you how to support the Team in managing meetings by producing written minutes for meetings and action logs when necessary. Upload and maintain a filing system within SharePoint providing easy access for the Team.
8.) You may be developed to ensure appropriate meta-tagging applied to all resources shared via SharePoint. Suggest and implement changes to the Team website.
9.) You will be exposed to and assist in the management of purchase orders originating from the Team, ensuring the correct action is taken dependent on the spend. Direct liaison with DDaT Finance and tracking of progress on all orders.
10.) Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.
Skills & Experience
We are after a specific type of person. Please see description below:
Educated to A level standard (or equivalent) Demonstrable experience and knowledge in general administration and technical documentation would be a bonus.
Has a hunger for knowledge - a love to learn is essential here, changing subjects, a variance in duties, project involvement...all will be key to your development and advancement.
Thinks ahead and prepares for the future, planning is key here.
The ability to work unsupervised and be able to use own initiative to solve problems, taking reasoned and responsible decisions that consider all the relevant factors and information.
Of critical importance – a strong moral compass, exhibiting the core values of honesty, integrity, reliability and commitment.
To have a methodical, accurate and organized approach, with an eye for detail.
Good interpersonal skills with the ability to communicate effectively and fluently with a range of people using influencing skills to build trust and confidence.
Good decision making and negotiation skills with the ability to influence decision makers at all levels, including the ability to upwardly challenge where necessary.
IT literate with experience in MS Applications. We will expand your knowledge on these subjects with training.
An ability to maintain a high degree of integrity and trust when dealing with sensitive and classified information.
Practical experience of manual handling techniques for assisting in moving boxes, radios and other general DDaT equipment when required.
Emotional intelligence and an inclusive approach to team working within a diverse team environment, demonstrating a commitment to equality and integrity.
Further Information
Any questions regarding this Job role can be directed to:
Scott Swift
01273 014085
scott.swift@sussex.police.uk
This vacancy will be based at Headquarters, Guildford.
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally.
If the vacancy is advertised externally and an officer or member of staff from the other Force is success it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self-employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.