hr manager

Job ID:

5655346

Location:

London, England

Published:

1 day ago

Salary 25 - 33 GBP

Company

Southwark Schools

Website

Headquarters

CEO

Revenue

Type

Sector

Founded

Job Description

HR Officer - Job Description
Payscale: HAY 7, points 14 to 25 (£28,551 to £34,741 FTE)

Hours: 52 Weeks

Line Managed by: HR and Operations Director

The HR Officer is an integral member of the Operations team, providing day to day confidential and
professional HR support and Administration to the staff and school leadership team.

The core aspects of the role centre around:

Leading staff selection and recruitment processes
Onboarding of new staff
Monitoring staff attendance
Maintaining employee records
Supporting with the upkeep of the single central record
Day to day HR support, advice and guidance for school staff
HR data management
Reporting, compliance and general HR administration
Supporting the continual development of HR processes and communications

Key Responsibilities

Operations team member:

To be a positive, enthusiastic member of the school operations team supporting the drive to

provide the best for staff and students in the school

To actively promote the safety and welfare of our children and young people
Be flexible within the broad remit of the post.
To attend school events as required
To assist in school emergencies as required, including locating relevant staff, contacting

emergency services and completing necessary documentation.

To attend relevant meetings and training sessions,
To be responsible for own self-development and keeping abreast of relevant information to

support that development and that of the wider department.

To keep abreast of improvements and changes in fields relevant to role and communicate to

staff as required

Staff recruitment:

To lead on the organisation and communications process around staff recruitment
To advertise and circulate staff vacancies
To research and develop a network of advertising opportunities particularly around

improving the reach to diverse communities

To maintain the school website and external advertising spaces in relation to school

vacancies

To be the main point of contact and communications for applications to school staff posts
To lead on timelines and organisation for advertising, shortlisting and interviewing processes

including informing and requesting information from Senior Leaders

Maintaining up to date recruitment documentation and the recruitment oversight sheet

including arranging updates as required

Organising schedules for interview processes, including inviting and informing candidates.
Overseeing all aspects of recruitment interviews and task including ensuring relevant staff

are informed of and provide information around panels, tasks and interview questions

Acting as the recruitment lead on the day of interviews.
Monitoring, storing and disposing of documentation related to recruitment including

following GDPR expectations

Ensuring that Safer recruitment processes are followed at all times
To ensure effective communication around recruitment to the Headteacher and HR Director

Staff records and administration:

To have full oversight of, and complete, onboarding of all new staff, including all checks,

references, medicals, Right to work, DBS and Teacher regulation.

To support the HR director in design and delivering an effective induction process for all new

staff

To support the HR Director in implementing all Trust and school policies relating to Human

Resources , ensuring that all statutory and legal requirements are followed.

To monitor staff attendance including identification of triggers and occupational health

referrals.

Maintaining employee records including legal requirements and ensuring staff files up to

date.

Maintaining the Single Central Record and ensuring it meets all statutory and legal

requirements

To maintain HR databases, staff files and organisation of the HR google drive.
To complete any appropriate HR administration tasks as directed by the HR Director and

Headteacher

HR Support: To act as the day to day face of HR to school staff including arranging 1 to 1 appointments,

drop ins and support for individuals as needed

To act as the key link in signposting staff to relevant services and support in relation to

school and personal HR matters

To inform the HR Director of staff queries, concern and opportunities in order to maintain

strong ongoing support for all staff

To stay up to date on the latest guidance and information in order to support staff

effectively.

To be responsible for Maternity and Paternity leave administration
To support the Headteacher and HR DIrector in organising staff 1 to 1 meetings including

‘stay meetings’ to support longer term staff wellbeing.

To support the HR Director in developing and implementing an effective staff retention

framework

To ensure compliance with Trust’s data protection rules and procedures
To support the HR Director and Headteacher in reviewing and revising HR processes and

methods to ensure equality, diversity and inclusion is embedded in the school’s approach.

General

To actively promote the safety and welfare of our children and young people
Be flexible within the broad remit of the post.
To ensure that all staff in the reception team are appropriately engaged and proactive on a

daily basis.

To attend school events as required
To lead on assisting in school emergencies as required, including locating relevant staff,

contacting emergency services and completing necessary documentation.

To attend relevant meetings and training sessions,
To be responsible for own self-development and keeping abreast of relevant information to

support that development and that of the wider department.

To keep abreast of improvements and changes in fields relevant to role and communicate to

staff as required

To work with Trust central team and other schools in the Trust network, to establish good

practice throughout the network

This job description is not an exhaustive list and you will be expected to carry out any other
reasonable tasks as directed by the Headteacher.

Person Specification

Qualifications Good general standard of education with qualifications to at least GCSE level with 5 A-Cs including

maths and English

A Level or equivalent standard (Desirable)

HR Qualifications (Desirable)

Knowledge, Skills and Experience Experience of working as in HR and/or Administrator

Experience of working in a school environment (desirable)
Knowledge or understanding of secondary school procedures and policies

Understanding of HR Systems and Procedures

Knowledge of a school’s management information system

Knowledge of Recruitment process and organistaion

Knowledge of working with Websites and External advertising groups

High level of IT skills and willingness to learn new systems (Google, Intermediate Word, Excel,

Microsoft Outlook, Powerpoint,)

Outstanding written and oral communication skills

Good communication and interpersonal skills when working with staff

High level of personal organisation, and the ability to work without close supervision
Calm, confident attitude
Positive role model
Ability to adapt quickly to different situations
High level of accuracy and attention to detail
Ability to work in a team and individually
Experience of dealing with confidential issues

Professional Behaviours Genuine passion and a belief in the potential of every child, whatever their background or personal

characteristics, and a clear understanding that all roles in the school, are focused on student
achievement.

Effective communication style that encourages participation, innovation and develops

colleagues’ confidence and trust

The ability to work in close harmony with the, senior leadership team and staff
Excellent listening skills
Passion, energy, resilience, and optimism to support school staff through day-to-day challenges

while maintaining positive long term strategies

The ability to take personal responsibility, a readiness to reflect and self-evaluate and the ability to

be flexible, to change, improve and develop

The ability to delegate appropriately and manage personal workload
Confidence, self-motivation and the ability to be decisive
High levels of honesty and integrity, with a commitment to Equality, Diversity and Inclusion
A professional outlook, detail oriented and able to multitask and meet deadlines
Calm and professional under pressure
Understanding of the importance of confidentiality and discretion
Flexible attitude towards work and demonstrates sound judgement
Willingness to participate in Continuous Professional Development

Other

The right to work in the UK

The Charter Schools Educational Trust is committed to safeguarding the welfare of all children and
young people and expects all its staff to share this commitment.

The Charter Schools Educational Trust is committed to equality and diversity, and to being a family
where everyone can be themselves. We are committed to continuous improvement in how
representative we are of our local communities, including gender, ethnicity, religion, age, and all
other aspects of diversity.

We offer family friendly, flexible working arrangements, and staff networks to provide a supportive
environment in the workplace where members can receive peer to peer support.

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