Job Description
Payroll Manager
£53,470 - £56,285
Location: London/Paddington – Hybrid
12 Month fixed Term Maternity Cover - 35 hours per week
About us
We are one of the UK’s leading housing associations. Our vision is to improve people’s lives through high-quality homes and services.
We operate across London and southern England, providing affordable, private and social rented homes, student, NHS and temporary accommodation, as well as supported housing and homes for older people. We also offer high-quality sustainable homes for sale and shared ownership, available through our FABRICA by A2Dominion brand.
Whilst we take a commercial approach to housebuilding, all the profits the Group generates are reinvested into supporting our social purpose, helping to deliver more homes and services for customers.
About the role
To be responsible for the effective operation of the Group’s payroll function including systems, processes and procedures and compliance with all relative legislative requirements
Key responsibilities include:
· Responsible for calculating, processing and producing the payrolls, monthly costing reports and expense runs to the agreed timetable, Checking the monthly payroll and passing for review by the Head of Group Finance.
· Complete all statutory forms and returns, review and send by the due dates.
· Responsible for ensuring all employee changes and upload temporary data onto the Group’s payroll systems, for example, tax codes, pension enrolments or withdrawals, manual payments and any other ad hoc changes, ensuring data is accurate and up to date.
· Responsible for ensuring all employees are provided with all information regarding their personal salary, pension and tax details when required and for ensuring the safeguard and the confidentiality of all employee information at all times keeping all information secure. To communicate and resolve their queries.
· Primary point of contact with Human Resources. Responsible for holding meetings on a regular basis to ensure all the changes are processed and are properly authorised and that process improvements are made
· Primary point of contact with the Finance Department to resolve payroll queries and providing management information as required.
· Design and provide staff cost reports and analysis as required by any other central or operational department. Provide all required information for management accounts, budgeting, forecasting and the yearend audit.
· Responsible for ensuring that all necessary payroll related month-end journals and reconciliations are completed and processed accurately into the finance system and to timetable.
· Primary contact with HMRC and other external organisations and responsible for the completion of any statutory forms and returns that are required, process the monthly RTI (Real Time Information), Tax Year End, including P11Ds, PSA’s and to ensuring all statutory forms and returns are sent by the due dates.
· Responsible for proactive analysis of legislation changes and possible impact on the business, advising and communicating with the wider business as required.
· Responsible for the processing, balancing and updating the 3rd Party Payments for Head of Group Finance’s sign off. To ensure that all PAYE, NI and 3rd Party Payments are made in line with the HMRC and other deadlines.
· Responsible for all pension administration (responding queries, preparing letters, monthly reconciliation and submission and the triennial valuation processes and the committee paper updates.
· Responsible for maintaining the bonus schedules for the senior bonus and reporting to EMT as required. Main point of contact with HR in relation to bonuses.
· Responsible in implementing any recommendations from internal and external audit reviews and improve internal processes and systems ensuring appropriate control measures are maintained at all times.
· To keep up to date with the Group’s personnel policies
· Responsible for the management and the resilience of the payroll team. Ensuring they are trained, appraised, and developed in accordance with internal and statutory procedures, including the Group’s Health & Safety and Equality & Diversity policies.
· Responsible in maintaining the payroll-system, ensuring system implementations, upgrades, patches and parameters are implemented and tested to standard, including interface feeds.
More about you:
- Payroll qualification. – CIPP or equivalent
· Substantial experience of all payroll tasks (end to end), ensuring submissions are made to external bodies for example, HMRC.
· Experience of processing and calculating variable payments and manually calculate payslips.
· Experience in auto-enrolment and pension administration.
· Experience of reward and bonus schemes.
· Experience of payroll accounting and processing into the finance system.
· Reporting and making payments to statutory authorities and producing cost reports for accounting systems.
· Experienced in managing the payroll function
· Experience of using Microsoft office packages including Word and Excel.
Choosing us is easy
As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.
We offer a wide range of staff benefits. For this role, these include:
· 25 days’ holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service
· Up to 8% contributory pension
· Flexible working
· Investment in your learning and development.
In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.
We also operate a Cycle to Work Scheme whereby employees have access to cycling equipment throughout the year and can pay via monthly salary deductions.
Whatever the role, we want you to bring your knowledge and experience to play your part in improving people’s lives.
If you require a reasonable adjustment during the recruitment process, please contact our Talent Team to request: recruitment@a2dominion.co.uk
A2Dominion Group is a Disability Confident Employer which means that we are committed to employing disabled people and will:
· Actively look to attract and recruit disabled people
· Provide a fully inclusive and accessible recruitment process
· Offer an interview to disabled applicants who meet the minimum criteria for the job
· Be flexible with assessing people so disabled applicants have the best opportunity to demonstrate that they can do the job
· Make reasonable adjustments as required
At A2Dominion Group, we recognise the positive value of diversity, promote equality and inclusivity in our hiring processes. We always aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds – men and women, people of all ages, sexual orientations, nationalities, religions, and beliefs.
Meeting the role requirements
We recognise that some females will only apply for a role if they meet 100% of role requirements. If this sounds like you, we’d still encourage you to apply and also to arrange a call with one of our recruitment team to discuss your application further at recruitment@a2dominion.co.uk.
A2Dominion are proud to be a family friendly employer.
Everyone is welcome at A2Dominion Group. We know that equality, diversity, and inclusivity make us better. We embrace the unique contributions of our people and seek to create a workplace where everyone feels like they belong. Find out why our people love working with us.”
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Salary: £53,470.00-£56,285.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- On-site gym
- Referral programme
- Work from home
Flexible Language Requirement:
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
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