Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
- High school diploma or GED equivalency. Additional course work in business practices is desirable.
- Three years of experience as a Police Records Specialist.
License or Certificate
- Must possess a valid California driver's license.
- Must possess a NCIC Telecommunication Certificate.
- A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Knowledge of: NCIC Telecommunications systems use and restrictions. Principles and practices of lead supervision. Principles and practices of training. Modern office procedures, methods, and computer equipment. Police terminology and law enforcement codes. Alphabetical, numerical, and subject matter filing systems. Techniques used in public relations. Principles and procedures of record keeping. Basic mathematical procedures. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices.
Skill to: Type at a speed of 40 words per minute and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely.
Ability to: Provide lead supervision and training to assigned staff. Retrieve information from in-house systems to aid in criminal analysis and/or investigation of crimes, MO, property, locations, and areas. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Handle multiple tasks with frequent interruption. Prepare and maintain accurate and complete records. Prepare clear and concise reports. Perform accurate mathematical computations. Meet and deal tactfully and effectively with the public. Interact effectively and sensitively with individuals from diverse backgrounds. Respond to requests and inquiries from the general public. Maintain confidentiality of sensitive information and data. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Provide lead supervision to and train assigned staff.
Perform a wide variety of administrative support work including typing, proofreading, filing, computer data entry in the coding and batch control of documents, checking, and recording information on records.
Perform data input using uniform codes, of all pertinent information from hard copy reports to computerized information.
Answer telephones; relay messages; receive and refer complaints; answer routine questions.
Type and process criminal complaints, citations, warrants, police reports, and other related materials.
Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information.
Code and tabulate statistical data and other activity summaries; compile statistical crime reports for submission to the Department of Justice and FBI.
Gather statistical data from Gang Unit, Tagger program, and Domestic Violence program.
Make routine arithmetical calculations of stolen and recovered property for reporting purposes and investigative evidence.
Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
Process citations written by sworn personnel.
Prepare court packages for filing with the District Attorney's Office.
Run teletypes and separate crime broadcasts coming in from other agencies.
Photocopy and process incident reports for Probation Officers and other agencies.
Process all vehicle paperwork for department records, DMV, and DOJ. Verify and review pre-existing records and reports for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies.
Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed or called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
Separate incidences and arrests; add and inquire on Jains; separate and distribute custody countywide warrants system; maintain attendance sheets; enter data of incidents, arrests, dispositions, homicide lists, and search warrants; distribute and maintain teletype order outs.
Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
Compile and file daily reports from Department personnel.
Prepare and forward statistics to records supervision/management for release to outside agencies. Respond to Department personnel's request for information and/or assistance.
Perform related duties and responsibilities as assigned.
Supervision ExercisedExercise technical and functional supervision over assigned staff.
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work; ability to travel to different sites and locations.