Initial Posting Date:
07/13/2023
Application Deadline:
07/27/2023
Agency:
Oregon Department of Education
Salary Range:
$3,265 - $4,913
Position Type:
Employee
Position Title:
Accounting Technician, Accounts Payable
Job Description:
We are seeking an Accounting Technician, handling Accounts Payable to join our Office of Finance and Information Technology at the
Oregon Department of Education
. This is a permanent, full-time, SEIU-represented position.
Salary: $3,265.00 - $4,913.00 Monthly before PERS
This is a hybrid role that is required to report to the office when business or operational needs are dependent on on-site activities. Remote work is embraced to the fullest extent possible without interfering with business.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
Join us every Thursday from 11:00am-11:30am.
Click Here to Join ODE Career Chats!
Meeting ID: 229 488 288 526
Passcode: gohDji
About us:
The
Oregon Department of Education’s
(ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its
mission
, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
This position is in the Oregon Department of Education, Chief Financial Office (CFO) Accounting Unit of the Office of Finance and Information Technology (OFIT). The Accounting Unit provides the accounting services for the agency, including the School for the Deaf, Early Learning and Youth Development Divisions. The revenue and expenditure streams are complex and include the General Fund, lottery funds, federal funds, and other revenues for dedicated purposes. The Accounting Unit serves all levels of the agency's operations and provides controls for the distribution of funds to local education agencies, individuals, and a number of other state agencies and service providers statewide.
What you will do!
Housed within the Office of Finance and Information Technology - CFO Accounting Unit, the primary purpose of this position is to process payment batches consisting of contract invoices, accounts payable and sub-grant distributions, with a focus on appropriateness, completeness, accuracy, and proper authorization. The complexity of the agency's accounting system requires the incumbent's attention to detail to ensure payments are coded to the correct appropriation and funding stream.
Typical Duties Include:
Processing invoices to generate voucher payments of goods and services rendered in Oregon Buys and the statewide accounting system.
Auditing vendor and contract invoices for accuracy and completeness.
Verify and review coding, payment amounts, index numbers, object codes, and proper authorization for purchasing.
Research and report information relating to payments, purchase orders, vouchers or warrants as requested by appropriate staff or vendors and define or make corrections to transactions.
Electronically manage files and records in accordance with accounting procedures.
Process checks, payments, and other incoming non-ACH receipts processing.
Provide customer service to internal and external partners.
Provide technical support regarding accounts payable to support business continuation.
Collaborate with team members to ensure production and efficiency of operations.
Identify potential or current problems or inefficiencies in processing and recommend solutions in a collaborative manner.
Please click here to view the full position description
Minimum Qualifications (Need to have):
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR
One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR
At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Training or experience must include using a computer to enter, update, or retrieve information.
To receive credit for required courses, you may be requested to submit a photocopy of transcripts. Agencies may specify additional qualifications depending on the individual job requirements.
You can view this classification and compensation information on the Department of Administrative Services website in it’s entirety here:
https://apps.oregon.gov/DAS/Classification-Compensation/JobProfile/Title/AccountingTechnician/JobProfileCode/212/Category/GeneralGovernment/MinimumQualifications
Desired Attributes (Nice to have):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Proficiency in general accounts payable tasks,
Solid attention to detail, especially in invoice and account processing,
Electronic and physical work product and file organization,
High proficiency in task management and time-management skills, with proven ability to prioritize and complete work accurately within short timelines,
Excellent written and verbal communication and customer service skills,
Experience applying and explaining policies and procedures to a diverse audience with varying levels of accounting and account payable knowledge,
Experience in Microsoft Suite, especially Excel with skills and experience using data query tools.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Our amazing benefits include:
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our benefits include:
Excellent
medical, vision and dental
benefit package for the employee and qualified family members with very low monthly out-of-pocket cost.
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program:
if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
Application Materials Required:
Application Tips:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this
video
for help.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this
job aid
for help.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
Additional Information:
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at ode.jobs@ode.oregon.gov. Please be sure to include the job requisition number.
Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
Veterans Resources
. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9
acceptable documents
(See page 3) for employment verification.
Helpful links and contact information:
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
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