Job Description
Tecknomic is searching for several temporary, full-time Administrative and IT professionals for long-term projects with the Baltimore County Public School System (BCPSS). These are full-time Department Assistant – Human Capital, Executive Assistant – Board Office, Executive Assistant to Chief Executive Officer, Mail Assistant – Senior, Secretary I/II & Office Assistant, and Staff Associate - Inventory positions with Tecknomic and the project is with BCPSS.
Please note that candidates will need to provide proof of Covid-19 vaccination if offered the role.
Deadline to submit your application: June 9th, 2023
What we bring:
- Health, Dental and Vision Benefits
- Life, AD&D, Short Term Disability and Long Term Disability paid 100% by the company
- Time off: Public Holidays, Vacation Days & Sick Days
- 401K
DEPARTMENT ASSISTANT - HUMAN CAPITAL
JOB SUMMARY
The Human Capital Department Assistant supports the administration of the day-to-day operations of the human resources office. The HC Department Assistant carries out responsibilities in some or all of the following functional areas: department administrative support, HCIS data entry and maintenance, applicant and employee relations, training and procedural development, benefits, compensation, organizational development, employee credentialing verification and employment processing.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- High school diploma or GED required; Associate's degree preferred.
- Human Capital experience preferred.
- Two years of administrative support experience with demonstrable skills in effectively collecting, compiling, analyzing and assembling data for producing reports.
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Performs administrative activities in support of assigned functional area, (i.e. Certification, Compensation Staffing and HCIS).
- Prepares and tracks office related expenditures, supplies and materials.
- Drafts and prepares correspondence and assists in the development and preparation of reports, schedules, flyers, brochures, videos, power point presentations and other related materials.
- Screens phone calls and handles requests and inquiries as deemed appropriate. Processes sensitive and confidential information. Receives and directs inquiries to appropriate staff.
- Processes new hire and employee personnel data changes as instructed.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies and contractual agreements; follows federal laws, state laws, school board's policies and the professional standards.
- Coordinates the schedules of Human Capital staff, arranges travel through internal or outside agents, prepares itinerary, trip files and supplies and submits expense reports after trips.
- Keeps abreast of current policies relating to human capital.
- Develop and maintain expertise through ongoing professional development opportunities.
- Proficiency in technical computer applications including Microsoft Word, Excel, PowerPoint,
- Publisher, Outlook, and a human capital information system such as Oracle, People Soft, or similar software.
- Ability to establish and maintain working relationships with other departmental officials, associates and employees.
- Excellent oral and written communication skills
EXECUTIVE ASSISTANT - BOARD OFFICE
JOB SUMMARY
Assists the Board Executive in monitoring and managing the day-to-day operation and coordination of activities and services. Assists the Board Executive and staff to ensure and maintain effective liaison, appropriate confidentiality, and coordination on matters relating to board governance, operations, and policy development research support. Provides research and policy analysis to support the Board's policy development role and organizational and financial analyses oversight function.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- Masters in education, business, management, public administration, law or related field Five years of responsible administrative experience in education or related field Exceptional written and oral communication and presentation skills
Interpersonal, human relations, organizational, management, leadership and supervisory skills Proficient in the knowledge and use of technical computer applications including Microsoft Office applications
- Ability to work with all levels of management to facilitate change, implement strategy and accomplish objectives
- Additional related experience at the managerial level may be substituted on a year- for- year basis for up to two years of the education requirement.
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Provides advice and assistance in the daily management oversight of the areas managed by the staff of the Board Office.
- Directs, reviews, and participates in special projects and studies to analyze and evaluate needs and services, human resources requirements, feasibility and cost-effectiveness, performance and accountability, and other aspects of management.
- Responds to information requests from BCPSS central office departments and the public on matters relating to Board Office operations and Board governance as directed.
- Prepares reports, memoranda, and other communications documents regarding policies, procedures and programs and drafts correspondence, executive summaries, and documents as directed.
- Assists with planning, organizing and directing policy and organizational analysis on issues and concerns which may impact BCPSS operations and Board governance.
- Investigates, on behalf of the Board Executive and/or Legislative Liaison, questions and complaints from schools, offices, and the public regarding services and programs. Assists in conducting administrative reviews of complaints and grievances.
- Develops and reviews management policies and procedures when applicable that pertain to academic and non-academic services and programs.
- Represents the Board Executive and /or the Legislative Liaison in various meetings and conferences as directed.
- Coordinates involvement in community activities, including advisory councils, PTA-related functions, planning committees, and special projects as directed by the Board Executive.
- Assists the Legislative Liaison in the preparation of confidential analytical and investigative reports on controversial proposed legislation, analyzes and recommends legislative action on proposed bills.
- Under general direction of the Legislative Liaison, performs legislative policy studies on controversial issues and proposed or amended legislation and studies, analyzes and recommends changes in Board policies and procedures to bring them into compliance with new state legislation.
- Assists the Board Executive and Legislative Liaison in the review and analysis of the impact of new legislation or to measures to comply with new legislative regulations and mandates.
- Demonstrates interpersonal skills that ensure effective teambuilding and understanding of the team process.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.
EXECUTIVE ASSISTANT - CEO
JOB SUMMARY
Assists the Chief Executive Officer (CEO) in monitoring and managing executive assignments and activities. Ensures effective liaison, appropriate confidentiality, and coordination with academic and administrative departments. Provides day to day management and supervision of the CEO Office including but not limited to managing the CEO's schedule, responding to all correspondence, researching and providing CEO with applicable background material relating to meetings, conferences, and special assignments. Represents CEO at meetings and functions as assigned.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- Bachelor's degree in related field. Masters preferred. Degree must be from an accredited college or institution
- Three years administrative support experience in a similar capacity preferred
- Knowledge of the principles and practices of administrative analysis
- Knowledge of office practices and protocol
- Ability to plan, organize, control and innovate administrative functions
- Ability to set work priorities and assign work
- Ability to interpret the administrative policies and procedures of City Schools
- Excellent verbal and written communication, listening and presentation skills
- Ability to establish and maintain effective working relationships with students, staff, parents, external agency officials, Mayor's Office, foundations, etc.
- Proficient knowledge and use of standard computer applications, including Microsoft Office
- Ability to work in an unstructured environment with variable work hours and workdays
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Directs the administrative activities in the office of the CEO including but not limited to managing the CEO calendar, responding to all correspondence, providing CEO with applicable background material relating to meetings, conferences, and special assignments.
- Drafts correspondence, executive summaries, and documents presented on behalf of the CEO:
- Responds to information requests from Baltimore City Public Schools central office departments, individual schools, and the public on matters relating to services, programs, and/or needs.
- Prepares reports, memoranda, and other communication documents regarding policies, procedures and programs.
- Monitors the status/action of CEO cabinet delegated assignments and tasks.
- Assists in directing communication from the Officer to all academic and non-academic departments on matters relating to operational policies and procedures.
- Represents the Officer in various meetings and conferences as directed.
- Examines, recommends and implements policies and procedures. Interprets and advises on administrative policies and procedures.
- Conducts administrative and organizational studies, and makes recommendations for improvements.
- Collects, compiles, analyze data, assemble information for and prepare reports.
- Arranges meetings, processes sensitive and confidential information, receives and directs inquiries to appropriate staff.
- Manages office budget and assigned support staff.
- Orders equipment and materials and monitors related expenditures.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.
SENIOR MAIL ROOM ASSISTANT
JOB SUMMARY
Functions a lead worker in the collecting, processing, and delivery of incoming and outgoing mail and parcels. Assists in the oversight and participates in the pick up, receipt and distribution of U.S. and inter-office mail.
Prepares incoming mail for distribution and processes outgoing mail, including collection of mail, determining and affixing postage, and maintaining records on postage, registered mail and packages.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- High school graduate or equivalent
- Two years’ experience in processing U.S. and intra-agency mail Valid State of Maryland Noncommercial class C driver's license
- Knowledge of current postal laws, rates, methods, procedures, regulations, and forms pertaining to all classes of mail
- Effective verbal and written communication skills
- Ability to provide effective guidance and instruction to mailroom personnel
- Ability to sort and process mail and to operate standard office equipment and mailroom machines Ability to lift and carry mail bags and boxes up to 70 lbs
- Ability to perform extensive standing and walking
- Ability to demonstrate a high degree of responsibility for the safe and efficient handling of mail
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Assists the Supervisor - Mail Room in the daily operation and activities of the mailroom. Coordinates the receipt and distribution of United Parcel Service deliveries.
- Trains and provides guidance and instruction to other mailroom personnel in the processing and delivery of mail and parcels.
- Sorts incoming mail for distribution and dispatches outgoing mail.
- Processes registered, certified, and insured items, bulk mailings, and packages.
- Collects and delivers mail and packages. Inspects mail to determine if package is properly sealed and has the required amount of postage.
- Operates standard equipment including scales, metering devices, mailing machines, bundle machines, photocopiers, facsimile and bar code machines.
- Maintains logs and prepares reports as assigned.
- Performs audits of driver logs and monitors adherence to safe driving standards and performance expectations.
- Operates motor vehicle to transport U.S. mail and inter-departmental mail. Inspect mail vehicles for cleanliness and conformance with safety checks.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.
SECRETARY (SECRETARY I/II, SCHOOL SECRETARY I/II & OFFICE ASSISTANT III)
JOB SUMMARY
Under the supervision of a Principal or, central office department or administrator, the Secretary performs a full range of secretarial work and office support duties. Assignment of this job class shall be in accordance with the Baltimore City Public Schools allocation plan for secretarial positions.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- High School graduate or equivalent.
- Two years of office support experience, including one year in a secretarial role.
- Knowledge of business procedures/protocol.
- Knowledge of English grammar and usage, spelling, punctuation and vocabulary.
- Knowledge of standard business formats for correspondence, narrative reports and related materials.
- Ability to exercise sound judgment on a variety of matters guided by general instructions.
- Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
- Ability to interact with other employees and the public with tact and courtesy.
- Skilled in use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint.
- Good verbal and written communication skills, including the ability to compose business correspondence.
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Exercises sound judgement, tact and courtesy in screening visitors and telephone calls for superior; provides information or answers to inquiries not requiring superior's attention or refers callers to appropriate source on own initiative.
- Maintains supervisor's appointment schedule, revising as necessary to accommodate changing priorities; contacts others to arrange appointments or conferences; notifies superior in advance of appointments; assembles correspondence, files and other materials in preparation for meetings.
- Devises attractive and efficient formats for materials not covered by standard formats.
- Reads correspondence and reports, and summarizes information to facilitate superior's review.
- Prepares meeting agenda from superior's instructions and other submitted material; provides agendas and related information to superior and others.
- Composes correspondence, independently or with minimal direction; may sign routine correspondence or form letters for superior.
- Makes revises or cancels travel arrangements for superior; maintains expense records and prepares reports.
- Logs and routes correspondence, information or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
- Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems.
- Receives training in or operate personal computers and/or work processors.
- Performs a variety of general office support duties necessary for efficient office operation.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards.
STAFF ASSOCIATE - INVENTORY
JOB SUMMARY
Tiris is a specialized position in which, the individual is required to multi-task and adjust to the workings of a dynamic environment. He/she is also accountable for looking into all inventory management functions while coordinating with internal as well as external sources of the district.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
- Bachelor's degree in administration, material management, logistics, supply chain or any related field from an accredited institution.
- One to three years experience in the related professional field with supervisory experience.
- Knowledge of using barcode equipment.
- Knowledge of operating a PC, Microsoft Office Suite and inventory software.
- Must possess strong calculative and analytical skill sets.
- Ability and effectiveness to manage time to meet deadlines.
- Excellent written and verbal communication expertise for networking and synchronizing work.
PERFORMANCE RESPONSIBILITIES: ESSENTIAL FUNCTIONS
- Coordinates inventory requirements and procurement details with vendors and schools.
- Supervises the inventory cycle counting and assisting with tagging.
- Coordinates inventory requirements and procurement details with vendors and schools.
- Coordinates inventory budgets with Business Manager and maintains required program equipment lists.
- Responsible for accounting and reporting of inventory disposition (i.e. lost, stolen, transferred, etc.) surplus, product returns, and any damages.
- Forecasting and estimating the potential equipment requirements, based on needs assessments.
- Maintains and oversee the records of all inventories and compiling evaluation reports.
- Conducts bi-annual audit of inventory.
- Coordinates inventory requirements and procurement details in coordination with the Business Manager, vendors and schools.
- Responsible for compiling and maintaining all equipment inventory procedures for items purchased with grant funds; to include all thirty-three Career and Technology Education Schools and one hundred and seventy-eight programs and eight Gateway to Technology Middle Schools.
- Coordinates and tracks all local and state tagging for equipment items.
- Coordinates and adheres to all equipment inventory federal, state and local regulations.
- Tracks equipment inventory purchased in each fiscal year based on federal, state, and local reporting procedures.
- Maintains and updates all equipment inventory records from previous fiscal years.
- Responsible for coordinating and adhering to inventory dispositions procedures; to include any equipment that is traded, sold, stolen, transferred, vandalized, or discarded as obsolete.
- Responsible for contacting and visiting all CTE Schools to complete monthly inventory and monthly
audits.
- Responsible for updating City Schools Inventory system and submitting annual reports to City Schools Grants Department
- Responsible for updating and submitting annual state Inventory reports.
- Responsible for coordinating physical inventory for all Career and Technology Education programs.
- Responsible for compiling and locating all requested equipment items during an internal or external audit.
Job Type: Full-time
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About Tecknomic
Revenue: $1 to $5 million (USD)
Size: 1 to 50 Employees
Type: Company - Private
Website: www.tecknomic.com
Year Founded: 2003
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