Job Description
SET CENTRE CIO: Candidate Pack
Job Title: Finance Assistant
Overview
SET is looking for a part-time Finance Assistant. SET is looking for a candidate with experience in working in finance, and who understands the unique way in which the organisation works. SET runs arts centres across London, being well known for our community-building, experimental arts programme, and being one of the most affordable workspace providers in London. SET is an organisation with over 10 staff and turns over about £1m per annum
Job Description
Salary £25,000 per annum net pro rata (with pay structure).
Hours 12-16 hours per week (1.5-2 days), 10:00-18:00, days of work negotiable between Monday-Friday (paid lunch). Occasional evening and weekend work might be required according to demands of each centre.
Term 12 months fixed term (with a view to extend)
Probation 3 month probation terminable on one month’s notice by either party.
Reports to Director, Roland Fischer-Vousden
Benefits 20 days pro rata Holiday Entitlement + c. 15 days pro rata, incl. a winter festive period off and bank holidays.
Pension Scheme (you can opt out if you wish to).
Location Mainly remote, but some attendance at our main offices at SET
Woolwich will be required. Option to work across SET Centres.
Each site is currently temporary and SET runs across multiple sites.
Additional 6 monthly reviews to discuss ongoing progress, address issues and re-evaluate objectives.
Role Overview
Main Responsibilities
The main responsibilities will be to work alongside SET’s current Members’ Accounts
Manager, SET’s director, accountants and part-time CFO to run SET’s accounts payable and also work on accounts receivable.
Accounts Payable
- To ensure that all supplier invoices are received, approved and processed into Quickbooks in a timely manner.
- To help with the implementation of automated invoice processing and to manage the ongoing process.
- To prepare the regular payment run for review and approval by the directors and to post the payment against the supplier AP balance.
- To reconcile the outstanding balance for each supplier to the supplier’s statement at the end of each month.
- To respond to supplier queries.
Accounts Receivable
- To ensure that DD and other payments are accurately recorded in
Quickbooks against the client outstanding balance.
- To assist where required in chasing clients for outstanding fees.
Other General Responsibilities
- To undertake duties proactively and work in accordance with SET’s policies, aims and objectives.
- To undertake duties with an awareness of the need to promote cost effective and efficient management, considering the budgets of each department with an awareness of the charity’s finance as a whole.
- To maintain confidentiality agreements and to behave in a professional manner while representing SET.
- To engage with staff, Associate Members, other clients of SET and the public in a positive and constructive manner, aiming to resolve any disputes fairly in accordance with SET’s policies and ethos.
- To demonstrate a willingness to undertake training as required for the development of the post and enhancement of the charity’s skill base.
- To attend a proportion of SET’s programme, which may be held outside normal office hours, including occasional evening and weekend activities, repaid through time in lieu.
- To act in accordance with the Equal Opportunities policy.
Candidate Specifications and Skills
Specifications and Skills Essential
- Experience of working in an accounts payable function
- Experience of working with Quickbooks or a similar Accounting package
- Good attention to detail
- Able to build relationships with the Team and be the first point of contact for suppliers
- Able to work on own initiative
- Commitment to supporting contemporary arts practices
- Understanding of and a commitment to diversity and access in the workplace and for everyone at SET
- Excellent written and verbal communication skills
- Time management and priority setting
- Strong interpersonal and communication skills
- Ability to carry fresh ideas through from inception to delivery
- Computer literacy, including data management relating to financial control, word processing and internet-based systems
- Numerate.
Skills Desirable
- Experience of working in either a charity or property company.
Organisation Overview
Founded in 2016, SET is a multifaceted arts and community organisation and registered charity. SET currently has 8 centres across London. In 7 we house affordable artists workspace: Woolwich, Kensington, Ealing, Lewisham Retail Park, Lewisham High Street, North Greenwich and Tower Gateway. In seven of these centres, Woolwich, Kensington, Ealing, Lewisham Retail Park, Lewisham High Street, Tower Gateway and Peckham. we have project spaces, which are home to our arts programme. Our aim, as an organisation, is the advancement of the arts as a public benefit.
We do this through creating arts communities, where those who hold studios become Associate Members of SET and help to develop our arts programme, especially through our Members’ Programme. Members pay workspace fees for their workspaces – a price which includes studio rent, internet, utilities, access to project space and so forth. Our aim is to be as inclusive as possible with a focus on the community local to each SET Centre.
Therefore, we offer some of the most affordable studios in London and at all sites we aim for a minimum of 50% of our membership to either live or work in the local borough. SET’s studios are currently home to around 1,000 artists, and we have a former membership of over 1,000. SET’s membership is made up artists working in a variety of practices and disciplines from text, performance and installation to music, sound, print, textiles and more.
Our arts programme is divided into: SET Projects & our Members Programme. The programme includes: performances, exhibitions, live music, talks, workshops and screenings, and seeks to provide a platform for new and collaborative projects. With an inclusive ethos always, SET is a community which aims to bridge gaps between disciplines and demographics, creating a platform for collaboration and multidisciplinary experimentation. Each SET Centre is housed in otherwise vacant property, some temporary and some long term. SET brings disused space back into positive use in the interim period.
SET’s Goals
To create communities of artists at SET centres making and presenting work: this means curating an exciting, high-quality and collaborative arts programme, as well as providing good quality, genuinely affordable artists workspace, supporting our Associate Membership to grow.
To expand our meanwhile use provision and to create permanent centres: SET’s aim is to continue to provide meanwhile use workspace because it is the best way to provide genuinely affordable workspace now for artists in London. SET also wishes to secure its and artists in London’s future in the capital by purchasing freeholds or leaseholds.
To make our programme as brilliant as it can be: SET’s programme is very broad and focuses on the Members’ Programme, our own curated visual programme, an innovative music programme, a broad cross-disciplinary programme which focuses on literature and community-oriented events and creating social space for people to meet.
To be a place for communities to gather: SET centres are arts centres but through various initiatives, we also endeavour to make the centres places for all parts of the community to meet, be this through workshops, offering space to community groups, having over 50% of our Associate Membership at each site be local residents or running our recent food bank/community cafe.
Being a voice for the arts: We wish to continue to engage with other organisations to make SET’s voice heard and to advocate on behalf of our communities. Working with LAASN and other organisations to represent the interests of our 1,000+ Associate Members.
SET’s team currently consists of: 3 founder-directors; a Director of Studios; a Curator & Members Programme Co-Ordinator; an Infrastructure Manager; four Studios
Managers (one of whom manages members' accounts); an Assistant Curator; two Infrastructure Assistants and a Curatorial Researcher. SET also works with a part-time CFO, a Buildings Team, an Events Manager and bar team, PR project management, external accountants and HR. SET also has a Board of Trustees (Trustees volunteer for the charity): Robert McLaren (Chair), Amy Brennan, Dr Alex Thomas and Dr Alexandra Bickley Trott.
SET is a member of London’s Affordable Artists Studio Network (LAASN).
Application Process
To apply, please send to work@setspace.uk:
1. a letter expressing your interest in the position and why you would like to be a finance assistant at SET specifically (no more than one page of A4)
2. Your CV with two referees (no more than two pages of A4)
Closing date for applications is the end of 17th June 2023.
Selection Process
Short-listed candidates will be interviewed on the afternoon of 22nd June 2023.
If needed, candidates selected for a second stage, would be invited to a second interview at a date to be determined, within the following week.
SET Centre CIO (registered charity no 1170903) is an equal opportunities employer and encourages applications from underrepresented groups.
Access
If you need to submit an application a different format, or if you require SET to make any other reasonable adjustments, please contact us on work@setspace.uk.
SET Centre CIO is a registered charity, trading as SET.
Charity Number: 1170903
Registered Offices: SET Woolwich, Beresford Street, London, SE18 6BU www.setspace.uk www.instagram.com/setsetsetsetsetset/ www.facebook.com/setsetsetsetsetset/ https://twitter.com/set_set_set_set https://www.linkedin.com/company/setsetsetsetsetset/
Job Types: Part-time, Temporary contract
Contract length: 12 months
Part-time hours: 12-16 per week
Salary: From £25,000.00 per year
Benefits:
- Casual dress
- Company events
- On-site parking
- Sick pay
- Work from home
Schedule:
Ability to commute/relocate:
- London, SE18 6BU: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in London, SE18 6BU
Application deadline: 17/06/2023
Reference ID: SET Finance Assistant
Expected start date: 26/06/2023
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