The successful candidates for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
Ministry of Presence: The purpose of this contract is to have an ecumenical youth ministry team present to be with the teens, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the Royal Air Force (RAF) Lakenheath (RAFL) and RAF Mildenhall (RAFM) Chapel youth ministry program is accessible to all youth.
1. DESCRIPTION OF SERVICES/GENERAL INFORMATION
The services to be rendered under this PWS shall be filled by a team of at least two people who will support the development and implementation of Religious Youth Ministries for the Middle School (6-8th grades) and High School (9-12th grades) youth for the RAFL/RAFM communities. This team shall henceforth be called “contractor”. This is to support the Religious Youth Ministries conducted by the RAFL/RAFM Chapels. The contractor shall provide all non-personal services and materials, except as otherwise provided for in this contract. The contractor shall provide for the Middle
School (6-8th grades) and High School (9-12 th grades) ministry and direction, adult leader development and training, parent support group coordination, planning meetings, reports, school leadership training retreats and camps in support of the RAFL/RAFM communities. Team members must write and speak English fluently. Team members must be able to effectively communicate in English in professional and casual settings.
Team members must have a functional working knowledge of Microsoft Word, Publisher, Excel, and basic financial record keeping skills.
Sensitivity and respect for other faith groups shall be demonstrated and maintained. The program shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The contractor shall ensure all activities are coordinated through the RAFL/RAFM Wing Chaplains.
1.1. WORKING HOURS AND EXTENDED PERIOD OF ABSENCE.
1.1.1. The maximum units will be:
12 Units (One unit consists of one month of work, with an average of 20-40 working hours for each position, per week)
12 UNITS TOTAL (TEAM SHALL NOT EXCEED)
1.1.2. Leave of Absence/Sub-Contracting
1.1.2.1. Contractor shall provide a list of substitute contract personnel to the Contracting Officer Representative (COR) for coordination with the 48th Contracting Squadron. Names of substitutes and credentials shall be provided within 30 calendar days of contract being awarded in order to accomplish required background checks (as described in Section 1.9) and verify educational and experience requirements are met. The contractor is responsible for ensuring an updated list is provided to the COR if any changes should occur.
1.1.2.2. The COR shall be notified at least 14 days before any scheduled leave of absence that would prevent the contractor from performing the services.
1.1.2.3. If subcontractors are used, they must meet the requirements for the position as outlined in this PWS. Contractor is responsible for payment of subcontractor.
1.1.2.4. Additionally, as applicable, contractor employees must have a Date of Expected Return from Overseas (DEROS) to satisfy the duration of the contract, as applicable.
1.2. DUTIES AND RESPONSIBILITIES.
The contractor shall:
1.2.1. Program development: The contractor shall develop a program designed to meet the community needs based on the PWS requirements to ensure an effective youth ministry program. This program must address the following areas:
1.2.1.1. An annual calendar of events to establish planning.
1.2.1.2. An annual budget estimate for each scheduled activity to be submitted 30 days after contract award. The annual budget provided by the contractor must fall within the financial confines of the Chapel, Tithes, and Offering Fund (CTOF) that is provided by the Government.
1.2.1.3. A core curriculum consisting of social, ethical and religious topics to develop life skills.
1.2.1.4. Appropriate advertising of weekly, monthly and special events.
1.2.1.5. Properly screen and train adult and youth leaders.
1.2.1.6. Create and maintain a database of parents/participants. All personal information gathered shall be safeguarded in accordance with (IAW) the Federal Acquisition Regulation (FAR) Part 24, Protection of Privacy and Freedom of Information.
1.2.1.7. Summer youth events.
1.2.1.8. Ongoing leadership training.
1.2.1.9. Service days.
1.2.2. The contractor shall submit in writing all planning items listed above (i.e. annual schedule of events, annual activities budget, and core curriculum) to the Wing Chaplains through the Deputy Wing Chaplains for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, shall be released until approved by the Wing Chaplains or his/her designee.
1.2.3. Recruit, train, and direct a core member team that includes: adult youth ministers, catechists, aides, peer ministers, and other leaders.
1.2.4. Maintain a current list of names and contact details (adhering to personally identifiable information (PII) requirements) of teachers, helpers, substitutes, other workers and students involved in the Religious Youth Ministry. All personal information gathered shall be safeguarded IAW the FAR Part 24, Protection of Privacy and Freedom of Information.
1.2.5. Ensure the youth program works within the provided CTOF budget for monthly program support supplies: Annual CTOF budgets are coordinated through RAFL/RAFM parish councils and approved by the Wing Chaplains. The contractor is required to complete fund requests and related paperwork in compliance with AFI 52- 105, to ensure planned events are executed.
1.2.5.1. Ensure that all necessary supplies needed for the youth program are coordinated and ordered in a timely manner with the students (9-12th grades) and last least one (1) hour. These meetings shall be held regardless of the number of students attending. Meeting dates/times shall coincide with days school is in session and should be outside of class hours.
1.2.8. High School Day Event: The contractor shall conduct a one-day high school day event for 9-12th grades per year; to build relationships and develop resiliency.
1.2.9. High School Service Day: The contractor shall plan, coordinate, and conduct service opportunities that will benefit a community within the United Kingdom (UK)/Europe. All planning, advertising, and coordination for this project shall be at no additional cost to the Government. Expenses for events shall be funded through the RAFL/RAFM CTOF and must be coordinated as stated above.
1.2.10. Middle School Large Group Meetings: The contractor shall conduct at least 36 weekly middle school (6-8th grades) youth meetings per year. These meetings shall be at least one (1) hour, and shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. Meeting dates/times shall coincide with days school is in session and should be outside of class hours. The same emphasis shall be applied to the small group meetings, day events, and retreats. These meetings will be held regardless of the number of students attending.
1.2.11. Middle School Small Group Meetings: The contractor shall conduct at least 36 weekly small group meetings per year. These meetings shall be with middle school students (6-8th grades) and last at least one (1) hour. These meetings will be held regardless of the number of students attending. Meeting dates/times shall coincide with days school is in session and should be outside of class hours.
1.2.12. Middle School Day Events: The contractor shall conduct a middle school day event for 6-8th grades; to build relationships and develop resiliency.
1.2.13. Community Involvement: Conduct/support one (1) community involvement project or event per quarter of the school year. Contractor will be responsible for facilitating the events with the assistance of youth leaders and students (i.e. volunteering at blood drives, serving meals at the chapel, etc.).
1.2.14. Leader Training/Planning Sessions: The contractor shall conduct monthly leader training and planning sessions, at least one and a half hours each, consisting of training in youth ministry principles, and planning for upcoming meetings and events.
1.2.15. Annual Leader Retreat: The contractor shall conduct a local internal annual leadership training retreat to provide in-depth training and team building in order to function better as a team. The contractor is responsible for the planning and hosting of the event. Expenses for events shall be funded through the RAFL/RAFM CTOF and must be coordinated and approved as stated in Section 1.2.5.
1.2.16. Youth Ministry Reports: The contractor shall provide monthly Youth Reports of meetings and events to the Wing Chaplains and chaplains on staff, and to any other recipients deemed appropriate by the Wing Chaplain. These monthly reports shall be both quantitative and qualitative in nature. Additionally, After Action Reports (AAR) are required following special events, i.e. retreats, service projects, etc. (See Appendix 6.1). The reports shall include as a minimum:
1.2.16.1. An account of all meetings that took place, including the number in attendance, synopsis of event, and contractor evaluation of the effectiveness of the meetings/events/projects.
1.2.16.2. A brief evaluation by the contractor regarding important issues, goals, problems.
1.2.16.3. Any concerns or feedback expressed by parents of those enrolled in the Youth Program.
1.2.17. Ecumenical Youth Newsletter: A Youth Newsletter shall be digitally published, once (1) per month, with the purpose of informing parents of successes and plans for the future. A simple text format is sufficient listing dates, contact information, any routes and directions, alternates, or prices as required. Coordinate newsletter through Deputy Wing Chaplains prior to distribution.
1.2.18. Provide a parent brief prior to any activity conducted away from the chapel and school locations: Permission slips will be signed by a guardian and be in hand before the contractors shall allow any child to proceed on a retreat or special event requiring prearranged transportation. Parents will receive emergency contact instructions for each stage of the itinerary. In case of deviations en route, contractor shall advise the chapel.
1.2.19. Arrive at least 30 minutes prior to the start of any event to oversee setup: The contractors shall remain until children are dismissed and all areas are returned to a neat, orderly and secure condition.
1.2.20. Coordinate with the facility scheduling point of contact on availability for Youth Program and turn in completed facility requests for approval:
Programs must be approved and facilities must be determined available prior to publicizing any event or program.
1.2.20.1. Once publicized, programs may only be cancelled due to inclement weather, mission essential concerns (base lock downs/closures, crisis, etc.) or after staff coordination.
1.2.20.2. Coordinate with outside sources/organizations to ensure required facilities/spaces are available as necessary (i.e.: Department of Defense Dependents Schools (DODDS) facilities, Airmen & Family Readiness Center, etc.).
1.2.21. Attend specific faith group training sessions conducted by RAFL/RAFM: To increase knowledge/understanding of specific faith group requirements in order to improve ecumenical services (e.g. AMS Catechist RE training).
1.7. ELIGIBILITY REQUIREMENTS.
1.7.1 Proof of Education: Must have a Baccalaureate Degree (in any field). Copies of degree and transcripts must be provided.
1.7.2 Proof of Experience: Must have a minimum of three (3) years’ experience working directly with youth in established youth organizations. A resume of education/experience AND two professional letters of reference per team member must be provided.
1.7.3 Sample Ministry Plan: Must provide an overall sample ministry plan that demonstrates how the contractor plans to effectively achieve all of the stated objectives in this PWS.
1.8 LIMITATIONS. The USAF Chaplain Service supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit the youth from sharing their faith, moral values, religion, or any other issues.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "1.7. ELIGIBILITY REQUIREMENTS" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “RAF Lakenheath”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.