PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route
We are looking to recruit an Administration Assistant in London to join the Aviation team. This forms part of the Specialty team, which deals with a broad range of insurance litigation. This is an excellent opportunity for a talented person to experience a wide range of both international and domestic aviation work, predominantly contentious in nature, and to have significant responsibility and opportunity to develop with performance.
Main duties and responsibilities
- Provide administrative support the partners and other fee-earners, including with regards to client relationship management and business development.
- E-mail management, including monitoring the head of Aviation’s inbox; e-filing; sending holding responses and progressing enquiries.
- Liaising by phone and e-mail with client contacts and third parties
- Co-ordinating meetings, events and seminars, in close co-operation with fee-earners
- Attending meetings and preparing attendance notes
- Ensuring compliance with deadlines, client service level agreements, relevant policies and procedures
- Completion of management information
- Carrying out conflict checks and opening new matters on the system
- Deal with confidential, sensitive and restricted internal and client matters
- Ad hoc support to campaign and marketing activities
- Making reservations for client lunches and dinners, ensuring that calendar invites are circulated to all attendees.
- Booking travel (hotel, train, flights, transfers), preparing itineraries and submitting expenses via Fraedom (expenses programme)
- Provide assistance with billing (including sending invoices to clients) and debt recovery
- Effective liaison with support staff to manage workloads efficiently
- Assisting with other work allocated by the Team Manager
- Work in accordance with Weightmans’ values
This list is only intended to be indicative of the types of activities which the successful candidate will be involved in.
- Experience of litigation is desirable
- Experience of aviation or a demonstrated interest is desirable
- Outgoing, professional and confident with a positive attitude
- Excellent IT skills – including Excel and PowerPoint, but should be able to turn your hand to other software, such as ShareFile.
- Maintain a high level of accuracy
- Being proactive, where appropriate
- Fully understands the importance of confidentiality, both internally and externally
- A self-starter with a strong sense of loyalty to the team and professional pride in your work product
- Fluency in English essential
- Any additional language skills are an asset
- Flexible, pro-active and works well under pressure
- Excellent organisation and time-management skills
- Good teamwork skills
- Training on the job will be provided, where appropriate
Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.
The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."
We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.
We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.
Please feel free to note your preferred pronouns in your application.
Work for a firm where people matter – work for Weightmans.
As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
- 28 days’ annual leave plus bank holidays (pro-rated for part time)
- Agile / working from home including provision of home office equipment*
- Healthcare cover/ Medicash
- Pension plan
- Life Insurance 4 x salary
- Interest free travel loan scheme
- Employee Assistance Programme including counselling, legal and consumer advice service
- Discounted gym membership
- Discounted dental scheme
- Cycle to work scheme
- Offers & discounts
- Great reward and recognition scheme
- there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.
Please note
- Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
- The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.
- We are open to part time/job share applicants.
Recruitment agencies (PSL /non-PSL)
Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans’ recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency’s terms nor being liable for a recruitment fee.
Eligibility to work in the UK
Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying.