Legal Administrative Assistant - London Markets - London
Are you interested in joining an international legal business and providing high level professional support? Then we would love to hear from you…
DWF is looking for a Legal Administrative Assistant you will undertake a range of duties to support fee earners including administrative tasks and elements of managing files to enable fee earners and Partners to maximise billable time.
What you will be doing:
Assisting in the pro-active handling of cases as directed by the designated legal adviser(s). Such handling may include:
- liaising with clients over the telephone;
- instructing agents for hearings;
- drafting documents / correspondence to progress the case for consideration by the designated legal adviser;
- processing documents that are received from other parties including billing, cheques, Court orders etc. as directed by the designated legal adviser(s);
- document creation – utilising case management systems to generate correspondence that attracts chargeable time.
Assist in the provision of client related management information; collation, administration and reporting.
Process correspondence and documents for respective Legal Adviser / Partner, liaising with other PAs, Administration Assistants and the Secretarial Manager.
To undertake various duties which may include the following:
- Arranging meetings and conference calls as and when necessary;
- Maintaining Legal Advisers / Partners diary and follow up system;
- Assisting with the monthly invoicing process including raising invoices when requested to do so;
- Keeping files and filing up to date (hard and soft copy);
- Dealing with correspondence in an efficient manner;
- Dealing with phone calls in a prompt and efficient manner.
What we are looking for:
- Strong communication skills and desire to assist others.
- An interest in fee-earning and case management.
- Familiarity with Microsoft Office products together with the active case management system, along with the willingness to be trained further.
- A proactive attitude with the ability to learn quickly.
- Excellent organisational and administrative skills
Benefits package and flexible working:
We want you to feel valued and rewarded by your time at DWF. We understand the importance of offering you a reward package that goes beyond simply salary. That’s why, when you join DWF, you’ll be given a choice. You can pick from a range of benefits, allowing you to build a package that suits your needs and lifestyle, as well as those of your family. In addition to our standard benefits (medical insurance, life insurance, pension and 25 days annual leave), we offer flexible benefits which include season ticket loans, gym memberships, health assessments, cycle to work, retail vouchers and a buy as you earn share scheme. You will also have access to additional wellbeing programs such as an online GP and an Employee Assistance Programme.
DWF is a flexible business which has adopted a hybrid working model where our people enjoy a mix of home and office working. We believe that by operating in a hybrid way, our people enjoy the advantages of both office based collaboration and learning, as well as working from home. This way of working allows us to honour our commitment to being a responsible business, offer flexibility and better work life balance as well as ensuring we preserve the DWF culture and values. We welcome applications from people looking for a flexible and agile role and we are happy to explore your preferred working patterns as part of your application.
About DWF
DWF is a leading global provider of integrated legal and business services, operating across eight key sectors in over 30 global locations with over 4,000 people. Our purpose is to deliver positive outcomes with our colleagues, clients and communities. The legal market has changed profoundly in the last decade and the speed of change continues to increase. There is a clear and growing desire for legal services to be delivered in an easier and more efficient way. So we’ve listened to our clients and designed a range of services to meet these needs. We deliver integrated legal and business services on a global scale through our three offerings; Legal Advisory, Mindcrest and Connected Services. Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. This Integrated Legal Management approach delivers greater operational efficiency, price certainty and transparency for our clients. Without compromising on quality or service.
We are not just a law firm
We are not just a law firm; we are the world's only listed global legal business.
Our vision is to become the leading global provider of integrated legal and business services, building a global professional services business whose DNA is rooted in law. We achieve this through our Integrated Legal Management approach, as we are the only legal business to have acquired a recognised ALSP (Mindcrest) and to operate a range of business products and services (Connected Services).
ESG strategy
We have an ambitious and sector-leading ESG strategy with a proven track record of delivery, and we have a clear commitment to halve our carbon emissions and be net zero by 2030. We continue to stretch ourselves to become more diverse and inclusive through a range of targets including 40% female and 10% BAME across partner and equivalent roles by 2025. Since it launched in 2015, the DWF Foundation (an independent charity, founded by DWF) has distributed c.£900,000 in our local communities.
Our colleagues
We work together with a strong sense of purpose and we know we can make a difference with each other, with our clients and with our communities. Our colleagues are part of a pioneering business, which is disrupting the legal sector, and they enjoy future career opportunities on a global scale and outside of traditional law at the cutting edge of modern legal and business services. Our reward and benefits are competitive, family friendly and help us to deliver on our sustainability goals.
Supporting your application
Our recruitment process will comprise of interviews and, at times, a written exercise, an assessment day and/or a presentation. We want to make sure we do all we can to make this a positive experience for you. Please click the following link (https://www.cleartalents.com/apply/allroles/) which will take you through a simple process to identify any adjustments or additional support we can provide beforehand or on the day.
Note to recruitment agencies
We hire the majority of our talent directly by our resourcing team or via referrals. On occasion, we will look for external support and will release vacancies to our recently reviewed Preferred Suppliers List. Speculative CVs sent by other agents or outside of the agreed process will not be accepted and no recruitment fee will be applicable.