We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
JAC Job Description – Selection Exercise Support Officers (EO grade)
About the JAC
The Judicial Appointments Commission (JAC) is an independent public body, established in April 2006, to select judges in the courts and tribunals, and non-legal tribunal members. The JAC selects judicial candidates through fair and open competition, encouraging a wide range of quality candidates to apply for the posts that it advertises.
The JAC is responsible for designing, planning, and running recruitment campaigns to select judicial office holders up to and including High Court Judges. We have a statutory duty to select solely on merit, while keeping our selection processes open to the widest range of applicants. We launch a new campaign for judicial posts every one to two weeks. These range from high volume campaigns for ‘entry level’ posts, attracting upward of 2,000 applicants, to small campaigns for senior roles, attracting a handful of highly qualified people.
Though located at Clive House, Petty France, London, SW1H 9AJ JAC staff are currently working in a hybrid way with some days in the office and some days working remotely. It will be necessary for the successful postholder(s) to work at the JAC location regularly to support business need, including attending selection day activity.
We offer a range of benefits including an attractive annual leave allowance, flexible working, and choice of pension schemes. We actively encourage all staff to undertake learning and development as part of their personal objectives.
More information about the JAC is on our website: http://judicialappointments.gov.uk
The Role
We are looking for up to four Selection Exercise Support Officers (EO grade) to join our busy and dynamic operations team and help us deliver our challenging programme of judicial selection activity.
You will work as part of our operations team, providing excellent administrative support to colleagues and candidates, gathering and processing data, answering candidate queries and preparing our selection day materials. You will also support candidates attending both remote and in person selection days, using your excellent IT and communication skills to ensure the smooth running of selection activity.
We are looking for colleagues who can work flexibly in an organisation that delivers an interesting and challenging selection exercise programme of judicial recruitment. You will need to be able to use Google Drive, Microsoft Teams, Word, Outlook and Excel to a good standard, and be organised and efficient. An ability to communicate well with applicants, selection panel members (including senior judges) and to work collaboratively with colleagues will also be important.
Main responsibilities
- Supporting the Selection Exercise Team in the planning and running of judicial selection exercises by providing administrative support
- Supporting candidates during selection days
- Responding to enquiries by email and telephone helping candidates during their remote selection interviews (using MS Teams) or face-to-face interviews
- Accurately collecting statistical information and reporting on this at key stages throughout the selection exercise process
- Assisting with the planning and delivery of selection activity – this may include liaising with selection panel members and external contractors, either in person or remotely.
- General administrative duties including accurate record management and preparing Word and Excel documents, on Google Drive and other storage drives, using Outlook for diary management and working with other digital tools and on our digital platform.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Recruitment process details
Behaviours
We’ll assess you against these behaviours during the recruitment process:
- Delivering at Pace
- Working Together
- Communicating and Influencing
In addition to these behaviours, your experience and strengths will be assessed during the recruitment process.
Essential criteria
- Effective organisational skills to provide high quality support and meet tight deadlines
- The ability to work without supervision, on your own initiative
- The ability to work collaboratively as part of a team
- Experience and confidence in using a range of digital tools including Microsoft Teams, Excel Spreadsheets and Google Drive.
Application process
You need to provide:
- Your CV
- A statement of suitability explaining why you are interested in the role and details of your previous experience of working with Excel Spreadsheets, Microsoft Teams and/or Google Drive (maximum 250 words).
- Written evidence of the following two behaviours: Delivering at Pace and Working Together
You can read more about the Civil Service behaviours here: https://www.gov.uk/government/publications/success-profiles
Sift
Applications will be sifted based on the CV, statement of suitability and evidence of the two behaviours: Delivering at Pace and Working Together
If a large number of applications are received, candidates may be sifted on their CV, statement of suitability and lead behaviour Delivering at Pace.
Interview
Interviews are expected to take place during w/c 26 June 2023. Interviews may be conducted remotely via Microsoft Teams, or face-to-face in our location in Clive House. More details on the arrangements will be provided to candidates invited to interview.
At interview we will assess you against three behaviours (Delivering at Pace, Working Together and Communicating and Influencing). We will also ask you some strengths and experience questions.
Applicants invited for interview will be required to undertake a brief work exercise which replicates a situation that you may encounter in the role. This will have an IT focus.
More details will be provided if you are invited to interview.
Reserve List
As well as appointing to the vacancy listed above, we may place other candidates on a 12-month reserve list for future vacancies.
Working Patterns
We would consider a part time, compressed hours or job share application that ensured business needs were met.
Further Information
If after reading this job description you require any further information about the role, please contact Charlotte Evans: charlotte.evans@judicialappointments.gov.uk
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division:
Ian.Thomson@judicialappointments.gov.uk.
£29,664 - £31,200
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.