Job Description
Since our inception, FedSync has stood for Accountability, Integrity, Teaming, Value, Innovation, and Quality. Values that make us who we are. Our vision is to be an organization that works with innovative, leading minds and forward-thinking personalities of our time, to deliver solutions looking beyond today. Our mission is to deliver federal government with solutions that are innovative and proven, to transform the organization by providing best suited tools and people and prepare it for tomorrow's challenges. For us and our clients, our people matter.FedSync is seeking an experienced Executive Administrative Assistant with comprehensive hands-on experience in administrative duties in the government sector. The candidate must be detail oriented and be able to multi-task and stay organized. Duties Entail: * Maintain Directorate Management and/or Agency Staff appointments by scheduling meetings, conferences and teleconferences, to include office events/leave calendar.Process and set up accounts payable invoices in Department of Labor's (DOL) New Core Financial Management System (NCFMS) according to Federal guidelines for invoice payments.Review and update OSHA Directives using Microsoft Word and Excel. Update Records Management information in the Archives and Records Centers Information System (ARCIS). Create, route and maintain training registrations and completion of course records in Department of Labor's electronic training system, Learning Link.Receive, review, assign and expedite the preparation and processing of controlled Agency correspondence in DOL's Correspondence Tracking System (CTS); ensuring the readability and quality of correspondence.Manage incoming/outgoing telephone calls, provide general information to callers, and take messages or direct calls to appropriate staff. Welcome customers and answer general office inquiries using Cisco CP-8811 multi-line telephone.Create, maintain and enter information into various databases within OSHA Program Offices. Set up and manage paper or electronic filing system, record information, edit documents, maintain office documents, correspondence and other work-related material.Attend meetings and provide verbal and written summary of meetings Prepare conference and/or event materials.Proficient in operation of office equipment such as scanners, copiers, and fax machines. Arrange for repairs when equipment malfunctions. Complete general preventive maintenance requirements according to manufacturer's instructions. Order and maintain office supplies according to specific Federal guidelines and procedures.Format, proof, edit, retrieve, review and copy document information. Transmit text, data and graphics as necessary.Proficient in Microsoft Office Suite 2016 to include MS Word, Excel, Power Point, Access and Outlook using Windows VersionMake travel arrangements, reservations and prepare vouchers using the electronic E2 Travel system, ensuring adherence to federal travel regulations.Requirements:US Citizenship RequiredBachelor's degree plus 2 years of experience performing similar services5 years' experience performing administrative assistant dutiesExperience working under pressure and with critical deadlines along with being responsible for producing quality, timely, detailed, and competent work product.Experience using Microsoft Excel, PowerPoint, and Word; and preparing and conducting presentations.Federal Integrated Systems Corporation d/b/a FedSync does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. FedSync is an Equal Opportunity Employer.FEDSYNC
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