Job Description
Job DescriptionAbout the SnT...SnT is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent.We're looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you've come to the right place!Your Role...SnT is reinforcing its communications team and is looking for one flexible, organised, and solution focused individual to support events organisation .The Communication Officer specialised in events will be involved in the planning, execution and reporting for international academic conferences, as well as marketing events. These tasks are part of the overall communication strategy of the centre and support the reputation building of SnT both in the academic sphere and in industry.Main responsibilities:Support the complete event lifecycle from initial concept, on-site activities, to post-event evaluation for a variety of event types including large scientific conferences for 120-1000 participants, academic seminars, summer schools, research lectures, booths at trade shows, corporate parties, team excursions, SnT Partnership DaySupport with budget and administrative processes associated with events: updating spreadsheets, tracking conference payments, submitting purchase orders, following-up on invoices, setting-up and keeping registration databases up to date, working on visa files for event participants as necessaryDevelop an approach for sustainable events, liaising with other colleagues across the University as necessaryWork with researchers on practical demonstrations of their research projects at events, from the idea and design of the demo experience to the logistics of delivering the demo materials to the event siteCollaborate with other communication colleagues to publicise events both before and after, this may include take photos or videos at events, or overseeing photographers/videographers at eventsSupporting the marketing function of the SnT Comms team with ad-hoc tasksSupport the SnT Comms team's broad range of activities where necessary, backing-up colleagues as needed, contributing your skills to other areas of communication as needed,, liaise with other departments, entities, or externals where necessaryPerform various administrative tasks as requiredYour Profile...Professional background:A university degree in Marketing, Communication, or related field is best, a degree or certificate in office administration would be consideredAny professional experience in a similar role is a plusStrong written and verbal communication skills in both English and FrenchStrong interpersonal and intercultural communication skills, an outgoing personality helps as you'll be interacting with lots of people from all around the worldSolid experience and completely comfortable working with tools like Microsoft Office, particularly ExcelSome experience or knowledge of tools like Mailchimp/Brevo, wordpress or other CMS, Microsoft Teams or similar conferencing technologies (Cisco, Webex, Zoom, etc.) and design tools like CanvaExcellent organisation and project management skills, flexibility and resilienceConsidered a plus: any abilities in photography, video, social media, or content writingQualities to succeed in this role:Flexibility and a solution focused approach is a must. Event organisation challenges are sometimes immediate and need quick solutions, so thinking of new approaches on your feet is a big advantage hereA blend of teamwork and autonomy: you will be the primary support person for a specific team member working on academic events, so the ability to work well in a pair is important, and in the larger team as well, yet you will have individual tasks that will require complete autonomyHere's what awaits you at SnT...Exciting infrastructures and unique labs. At SnT's two campuses, our researchers can take a walk on the moon at the LunaLab, build a nanosatellite, or help make autonomous vehicles even betterThe right place for IMPACT. SnT researchers engage in demand-driven projects. Through our Partnership Programme, we work on projects with more than 55 industry partnersBe part of a multicultural family. At SnT we have more than 60 nationalities. Throughout the year, we organise team-building events, networking activities and moreAbout the team:Our team has seven members at the moment, plus students and multiple freelancersOur work covers: content & press, marketing, events, academic conferences, and internal communication. We always look at ways to improve the big picture for everyone, which means we also look at solving HR challenges, collaboration roadblocks, and whatever stands outThe team mostly works on Kirchberg, but this position will primarily based in Belval with the one other team member who is there. Coming to the Kirchberg office on a regular basis or going to event locations across Luxembourg will be a big part of the role (be ready to be mobileHello. Moien. Bonjour. Hallo. The communications team is truly international. And that's good given the fact that SnT researchers come from over 60 countriesHow to apply...Applications should include:Curriculum VitaeCover letterAll qualified individuals are encouraged to apply.Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.General information:Contract Type: PermanentWork Hours: Full Time 40.0 Hours per WeekLocation: Belval with a weekly presence in KirchbergInternal Title: Communication officerJob Reference: UOL06619Jobs.lu
Apply
Go Back