Job Description
Be a key member of the Science Academic Service team at the School of the Environment (SENV)Full-time, permanent opportunityBased atAbout UQAs part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:26 weeks paid parental leave or 14 weeks paid primary caregiver leave17% superannuation contributions17.5% annual leave loadingAccess to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnightHealth and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate familyOn campus childcare optionsCheap parking (from just $5 a day)Salary packaging optionsAbout This OpportunityThe position of Senior Administration Officer operationalises student and academic administrative processes within the Faculty of Science ensuring compliance with all university and program requirements. The role supports the team supervisor through the provision of day-to-day guidance of local team members and assists in the resolution of more complex issues and review of processes.Key responsibilities will include:Provide high level, detailed, timely and accurate information, advice and support to students, staff and stakeholders within the University policies and procedures framework, guidelines and relevant legislation.Support the team supervisor through the provision of day to day guidance and on the job training to team members, and assist with difficult and complex enquiries/tasks.Collaborate and liaise with Faculties, Schools and Central Administration on specific student and academic administration matters.Prepare written communication on behalf of senior staff members as required.Identify, monitor and report on and escalate risks and issues as appropriate, including thorough investigation of issues and drafting advice and recommendations.Assist in the coordination of the activities within the team to ensure all University deadlines are met.Conduct reviews of procedures and processes ensuring they are fit for purpose and recommend improvements and implement agreed change when required.Review the accuracy of information in University databases, websites and publications.Prepare, analyse and interpret reports from information management systems.Provide secretarial support for meetings, committees and working parties.Represent the Faculty and University at TSXPO, Courses and Careers Days, UQ Expo and other engagement activities.This is a full-time (100%), continuing position.At HEW level 6, the full-time equivalent base salary will be in the range $89,861.38 - $96,402.32, plus a generous super allowance of up to 17%. The total FTE package will be up to $105,137.81 - $112,790.71 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.About YouCompletion of an undergraduate degree with subsequent relevant experience in student administration or an equivalent combination of relevant experience and/or education/training.Demonstrated knowledge of the University’s policies and procedures as they relate to student life cycle from admission to graduation for both undergraduate and postgraduate students.Demonstrated experience in the use of enterprise administration systems to source and record data and deliver reports.Well-developed analytical skills and attention to detail to enable accurate interpretation and advice on a range of complex matters.High level interpersonal, written and oral communication skills, including the ability to effectively establish and maintain key stakeholder relationships and work collaboratively in a team environment.Demonstrated commitment to and enthusiasm for the provision of excellent client service.High level organisational skills, including the ability to meet deadlines under pressure and work independently and flexibly with minimal supervision.Ability to review procedures and implement change.Demonstrated ability to establish priorities and meet deadlines with accuracy in written work.An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.In addition, the following mandatory requirements apply:Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.Questions?For more information about this opportunity, please contact Mr Mark Campbell at . For application queries, please contact stating the job reference number (below) in the subject line.Want to Apply?All applicants must upload the following documents in order for your application to be considered:Cover letter addressing the ‘About You’ sectionResumeOther InformationAt UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed toIf you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.Applications close August 1st at 11.00pm AEST (Job Reference Number - R-41069).The University of Queensland
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