Job Description
The Strategy and Performance Branch is looking for an enthusiastic and proactive Executive Services Officer. You will provide high quality confidential administrative and executive support to the senior executive and liaise with senior management, representatives of business units within the department and other government agencies to ensure the provision of high-quality administrative support functions. This position is offered on a temporary full-time basis for a period of 6 months unless otherwise determined.Job details Position status Fixed Term TemporaryPosition type Flexible full-timeOccupational group AdministrationClassification AO4Workplace Location Brisbane Inner CityJob ad reference QLD/CO578051/24TClosing date 31-Jul-2024Yearly salaryFortnightly salaryTotal remunerationSalary OtherJob duration Period of 6 months, unless otherwise determinedContact person Sally NateraContact details 07 3513 6923Access theAbout the Department:The Department of Education (DoE) is committed to giving all children a great start, engaging young people in learning, creating safe and inclusive workplaces and investing in communities for a stronger Queensland. Our human rights commitment is to create a stronger, fairer Queensland by respecting, protecting and promoting human rights in everything we do. Our objectives are: A great start for all children, Every student succeeding, Building Queensland communities, Safe and capable people delivering our vision, Fair and safe workplaces and communities. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.About the role:As the Executive Services Officer, you will:Provide high quality confidential administrative and executive support to the Executive Director, Performance Monitoring and Reporting.Liaise with senior management, representatives of business units within the department and other government agencies to ensure the provision of high-quality administrative support functions.Responsibilities include:Maintain effective time management practices for senior management, including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information.Support the senior executive by coordinating high volumes of incoming and outgoing correspondence and responding to queries and requests for information;Develop, implement and review executive support systems and procedures within the branch to ensure that they operate in accordance with departmental requirements and standards.Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards.Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes.Monitor progress and report to senior management on various projects, undertake investigation, research and analysis of sensitive and confidential matters.Coordinate the records management activities, including records of incoming correspondence and Right to Information requests, monitor the flow of correspondence and provide advice and training in records management to other personnel.Coordinate travel arrangements and handle with a high level of accuracy corporate card payments and reconciliations, using appropriate software programs and adhering to departmental standards.Provide administrative and executive support to the branch management team meeting and other meetings.Provide leadership to the senior executives in the implementation and improvement of systems and processes; andCoordinate travel arrangements, invoice payments, timesheet reconciliations.Please refer to the attached role description for any mandatory requirements for this position.To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).The Department of Education is a family inclusive workplace.Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote and .For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.DocumentsBefore applying for this vacancy please ensure you read the documents below.Information Package for ApplicantsRole DescriptionQueensland Government
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