Job Description
Overview:When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot-on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines. Responsibilities:As the Team Assistant with Hines, you will support the Finance Director with all administrative tasks. Responsibilities include, but are not limited to:Organizing meetings/conferences including but not limited to preparing and collecting support materialsProducing expense reportsCoordinating documents for signature (wet ink or DocuSign/smartsheet), including communication with external partiesQuality control of documents produced by different teamsAssistance in setting up/creating powerpoint, excel and word templates for certain reportsGather documents for coordination with external counselTracking the status of documents being circulatedLiaising with other country teams and internal departmentsOther office related matters: printing, filing, archivingInteraction with Luxembourg Asset Management TeamPoint of contact to accounting service providerBack up other Team Assistants when necessaryQualifications:Minimum Requirements include:Three or more years’ experience in a similar roleLuxembourg/International Funds administrative experience desiredStrong communication and organization skillsFluent in English. German and/or French would be helpfulStrong knowledge and working experience with Microsoft Office—Visio, Word, PowerPoint, Excel, Outlook. Knowledge using Smartsheet would be an assetAbility to work well managing multiple deadlines and managersAbility to multitaskAbility to relate well to other people at all levels, internally and externally. Display passion and energy, creating a positive working environmentPro-active, self-motivated and adept at using own initiative to be most effectiveAttention to and care for detail in all workAbility to multi-task, prioritize and work quickly to a high standard under pressurePositive energy and contribution to team spiritClosing:At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.We are an equal opportunity employer and support workforce diversityNo calls or emails from third parties at this timeHines
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