Job Description
For one of our clients located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a Assistant - Legal invoicing and retentions (M/F) You will be responsible for the smooth running of activities and processes related to the retention of external legal counsel by providing operational support to the members in the Legal Service. You will assist in the reporting and budget monitoring related tasks on a timely and well-coordinated manner to support the achievement of the Legal Service department. Operating Network: Under the daily supervision of the Principal Operational assistant, you will be in direct contact with the Legal Service at large and ensure close cooperation with all team members as well as other internal and external counterparts. Furthermore, you will collaborate with numerous other services, in particular with transversal functions such as the Finance Control, SPA and Mandate Management. Responsibilities: You will provide comprehensive operational support and will have the following responsibilities: • Reviewing and controlling the payment of invoices and reconciliation of budgetary data procedures; • Drafting retention letters and creating requisitions in PeopleSoft; • Coordinate with internal and external counterparts in relation to retentions, purchase orders, invoices; • Perform various fee calculations at both deal and mandate level and report on them as necessary: o Flag any potential critical situation with counterparties, as appropriate; o Control expenses, including re-invoicing, at deal and mandate level; o Assist in providing annual accruals to Finance/Accounting teams; o Perform regular controls and assist in monitoring and maintaining all required payment records; • Contribute to the financial planning and budgeting analysis and provide update to Heads of Division on budget monitoring; • Collating required financial data and reports for analysis to facilitate decision making and insight to Heads of Division (performance budget analysis along with budget forecast, KPIs related to invoices); • Review existing processes and proactively propose areas for improvement and automation; • Contribute to audit requests; • Act as back-up to the Principal Operational assistant.Sofitex
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