Job Description
Job Title: Senior Manager, EventsPosition Level: IC4Position SummaryThis individual will be joining a 5-member team responsible for planning and executing our growing portfolio of annual LGBTQ+ events focused on equity and belonging in the workplace. Primary responsibilities include managing pre-event planning, on-site execution, and post-event close out and reporting in different aspects of our Events. More specifically, this position will work on key aspects of the planning and logistics for our Workplace Summit in collaboration with the entire Events Team, Serve as planner for regional events in rotation with the other team members. Conduct search, selection, and management of vendors for multiple aspects of event service needs. The ideal candidate is highly organized, detail-oriented, collaborative, committed and supportive to our mission.Reports To: Vice President, EventsSupervisory Role: NCore Job Competencies:Attendee ManagementEvent Staff & Speaker ManagementEvent Technology ManagementProduction ManagementVenue ManagementDuties and Responsibilities:Event Planning and ExecutionSpecial/Social Event Planning including seating, VIP check-in, venue/Vendor managementDevelop and manage meeting specifications, to include meeting assignments, room sets, AV needs, and Food and Beverage ordering and onsite management.Review and approve vendor requests for proposal and selection.Interdepartmental collaboration and communication with multiple stakeholders and team members.Collaborates during the pre-event planning and execution of virtual components for hybrid Summits/Forums/Events.Close out process for events including invoice review and timely payment, Final reporting, and applying trends and lessons learned to future event planning and development.Housing and RegistrationManage housing, rooming blocks, and reporting with event hotel properties.Manage and administer registration policy, procedure, and process management and reporting.Corporate Partner/Sponsorship FulfillmentAct as a liaison between the Partner Success team and our partner/sponsor contracts to successfully fulfill contractual obligations as it pertains to the support of our events.Develop and maintain professional relationships with partner contacts.Oversee requests for “In Conjunction With” (ICW) Partner events to include request form development, request processing, events space assignment and approval.Preferred Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):Effective collaborator across teamsLifelong learner who is comfortable with independent learningInterest in and commitment to using intersectional approaches to promote Out & Equal’s mission of workplace inclusionDetail-oriented and quality-focusedExperience with LGBTQ issues and communitiesExperience handling sensitive and confidential informationAdaptive and willing to take on a variety of new assignmentsExhibit ability to successfully prioritize, manage, and execute multiple work streams with accuracyExhibit ability to work effectively both independently and as part of a team;Exhibit ability to produce results despite changing or ambiguous circumstancesThrives working with and supporting a diverse workforceExhibit ability to take initiativeExhibit ability to think critically and problem solveAble to communicate effectivelyExperience with the pre-planning and execution of virtual and hybrid eventsSalesforce and CRM competenciesFamiliarity with PassKey housing management toolsIntegrity, judgment, and discretion: Ability to handle sensitive and confidential informationFlexible work hours leading up to and during eventsThe ability to travel for domestic and potentially international events (2-5 times per year along with Site inspection/planning trips for future years)General knowledge and experience in working with Venue/Vendor contracts and teams.Experience with International event planning and logistics execution preferred but not required.Required Technology:Office 365Preferred Technology:AsanaCvent SuiteSlackSalesforceStovaLanguage(s): EnglishMinimum Education: Bachelor’s degree in a related field; equivalent amount of experience can be substituted for degree.Minimum Years of Relevant Experience: 6 yearsLicenses/Certifications: N/ALocation: Remote, DC base preferred.Exemption Status: ExemptPosition Type: Full-time, regularSalary:Typical hiring range for high cost of living locations (DC/CA/NYC): $86,659 - $102,415Typical hiring range for all other locations: $73,661 - $87,053Required Travel: 10%Equal Opportunity StatementOut & Equal is committed to a diverse, inclusive, and equitable workplace where all people belong and thrive. Out & Equal Workplace Advocates is an equal opportunity employer and does not discriminate based on any of the following: physical appearance, race, color, age, sex, sex characteristics, sexual orientation, gender identity, gender expression or gender characteristic, socioeconomic status, religion or religious creed, criminal history (except in circumstances relevant to a job), ancestry, genetic information or predisposing genetic characteristics, national origin, medical condition, physical or mental disability, AIDS/HIV status, political activities or affiliations, military service or veteran status, marital status, parental status, familial status or family responsibilities, family structure, pregnancy or pregnancy-related conditions, childbirth, reproductive health decision, domestic violence victim status, retaliation for opposing unlawful discriminatory practices, or any other classification protected by federal, state, and local laws and ordinances.THE ABOVE CATEGORIES ARE MEANT TO CONVEY COMPLIANCE WITH THE FEDERAL, STATE, AND LOCAL EEO LAWS IN WHICH WE OPERATE AND NOT MEANT TO INCORPORATE EVERY TYPE OF POTENTIAL EMPLOYMENT DISCRIMINATION. WE STRONGLY ENCOURAGE LGBTQ+ CANDIDATES AND INDIVIDUALS FROM HISTORICALLY MARGINALIZED COMMUNITIES TO APPLY. REQUESTS FOR RELIGIOUS OR DISABILITY ACCOMMODATION SHOULD BE DIRECTED TO .Powered by JazzHROut & Equal Workplace Advocates
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