Job Description
Company DescriptionAbout Arcadis:Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.Job DescriptionArcadis is searching for an entrepreneurial and innovative individual to support our Mobility Advisory team. We take pride in offering career growth and challenging opportunities within a global organization. The successful candidate will support a team across Canada.Arcadis provides flexible and remote work arrangements, career development opportunities and a supportive and collaborative team environment. We encourage involvement in professional associations, conferences, and support our staff to grow through life-long learning.Arcadis is seeking an Administrative Assistant to support a technical team of Director and Management level staff in our Transportation Planning and Engineering departments. The successful candidate will also support overall department initiatives from an administrative perspective including proposal preparation and project controls. The ideal candidate will enjoy working in an open and friendly work culture and supporting a tenured, supportive and friendly management team. This position is located in our Toronto head office and will require you to attend the office regularly.This is an exciting and rewarding opportunity suited to a motivated and self-starting individual who likes to add value and is interested in continuous learning opportunities.Key Responsibilities:Perform day-to-day administrative functions to support management and overall department needsSchedule/coordinate appointments and meetingsAttend team meetings both on-line and in person; assist in documentation and meeting minutesCoordinate travel arrangements including flights, travel-related visas, hotel and car reservations as well as prepare appropriate itineraryAssist with proposal preparation including but not limited to sourcing insurance and legal documents; team coordination; compiling materials content, and resumes; and conducting researchAssist in the weekly approval and processing of staff time sheets and expensesDevelop and maintain a well-organized digital and hard-copy filing system that permits easy reference and rapid retrieval of informationGeneral office administration as required including providing support to other teams from time to timeIdentify and implement administrative process improvements where possibleCompile, edit and format reportsAssist in the preparation of presentation materials including printed materialsFollow quality assurance/quality control, and health and safety requirementsQualificationsMinimum 3 years’ administrative experience supporting management staff in a fast paced consulting environmentHighly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)Completed Post-Secondary Program; Certificate, Diploma or Degree in Office Administration is an assetExcellent communication skills; written and verbalSelf-motivated, flexible, and enthusiastic team player committed to delivering high quality resultsDetail-oriented with excellent organizational and time management skillsDemonstrated ability to acquire new skills and leverage technology to increase efficiency/performanceDemonstrated ability to multi-task, work under pressure and meet deadlinesDemonstrated ability to handle sensitive and confidential materials and communicationStrong interpersonal skills with a client service approach; comfortable managing professional level communication with both internal staff and external clientsAbility to deal with matters of a confidential and sensitive nature, exercising good judgment at all timesExperience in engineering consulting is strongly preferred.Experience in proposal preparation and coordination is preferredKnowledge of social marketing, websites and infographics is an assetKnowledge of Microsoft Project is an assetAdditional InformationWhy Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Additional informationAs part of Arcadis' selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under law). These could include work references, education and credential confirmation, employment verification and driver’s license record.We thank all applicants for their interest. However, only those selected for an interview will be contacted. Arcadis is proud to be an Equal Opportunity Employer, including disability.Join Arcadis. Create a legacy.#LI-AL1#MobilityCAIBI Group
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