Job Description
Company DescriptionWork with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.We're one global team driven by our common purpose to deliver a better world. Join us.Job DescriptionAecom Mississauga is hiring a Facilities and Office Manager for a client specific program.Responsibilities include but are not limited to:Leads initiatives to identify opportunities for better utilization of office real estate to meet business objectives and emerging business demands.Provides support to optimize office meeting bookings in conjunction with critical PDT meetings by ensuring that all critical meetings are planned well and are coordinated with meeting room availability.Leads initiatives to better communicate key project information via digital tools around the office or creation of new methods to display critical key information for IPDTEnsures that office real estate is optimized for use by PDT including but not limited to: reviewing desk utilization statistics, ensuring technology guides are included in all meeting offices, all desks have how to guides and moreCollaborates with existing PDT Administrative staff to enhance and provide a holistic admin service to the IPDSupport the PDT with administrative duties and processes focused on the management of the office facilities and associated contracts. (i.e. coffee maintenance, water filter maintenance, facilities improvements/complaints/suggestions, etc.)Plan tasks and implement as required.Manage office meeting room bookings and ensure equipment is operational.Support office Health and Safety initiativesAssist with planning, from start to finish of the task.Prepare and distribute important notices to staff.Create weekly workflow..Track expenses and work on budget forecast.Monitor progress of tasks as required.Alert the Deputy Delivery Partner Lead to issues as they arise.Act as point of contact for the IPDT for Business Support and Facilities Management and facilitate communications.Foster positive relationships with stakeholdersQualificationsMinimum Requirements:Highschool + 6 years of relevant experience in office management, including facilities maintenance (contractor liaison) OR Diploma + 4 years relevant experience or Bachelor + 2 years relevant experiencePreferred Qualifications:Strong organizational and stakeholder / supplier management skills.Experience with project management software such as MS Project or similar.Strong multitasking skills with the ability to prioritize tasks.Problem-solving skills with a keen eye for details.Exceptional time-management and organizational skills.Strong verbal as well as written communication skills.Additional InformationSponsorship for Canadian employment authorization is not available for this position.About AECOMAECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.Freedom to Grow in a World of OpportunityYou will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.All your information will be kept confidential according to EEO guidelines.AECOM
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