Job Description
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Job DetailsDepartment: Department of Families, Fairness and Housing Work Type: Fixed term - full time Job Function: Administration / Secretarial Classification: VPSG4 Work Location: Melbourne - CBD Reference: VG/DFFH/COPL/592105JUL Closing Date: 11-Aug-2024 Salary Range: $92,332 - $104,762 Job Duration: Fixed term until: 13-JUN-2025 Attachments: (Word, 130KB)Job SpecificationContact: Mikayla Jones0447 228 951Position DetailsTHE ROLEThe Executive Support and Coordination Officer is responsible for the coordination of key business functions across the Office of the Deputy Secretary including inbox management, coordinating meeting papers and forward agendas, assisting with briefings and correspondence, providing secretariat support, drafting communications and assisting with the coordination and operation of meetings and staff forums. The position also provides executive support to the Deputy Secretary when the primary Executive Assistant is on leave.The role requires a multi-skilled, responsive, and proactive individual able to prioritise tasks and be flexible to changing priorities. The Office of the Deputy Secretary is a dynamic working environment, and no day will ever be the same.The position regularly liaises with a wide range of internal and external stakeholders and operates with a high-level of professionalism, initiative, confidentiality and collaboration.ACCOUNTABILITIES INCLUDEWhere responsible for overseeing, monitoring or delivering administrative projects, ensure they are delivered in accordance with relevant legislation and government regulations and guidelines.Provide timely advice to stakeholders, both verbal and written, and maintain positive relationships with stakeholders to facilitate a partnership approach.Provide support to the Deputy Secretary and assist the COPL Office of the Deputy Secretary team as required, including management of the office inbox and maintenance of registers and SharePoint sites.Please open the position description to read more.COVID-19 VACCINATIONThe department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the (JSE)https://jse.vic.gov.au/user/login?destination=/new-home-pageportal.Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.Job details Department: Department of Families, Fairness and HousingJob Reference: VG/DFFH/COPL/592105JULLocation: Melbourne - CBDWork Type: Fixed term - full timeJob Function: Administration / SecretarialClassification: VPSG4Salary Range: $92,332 - $104,762Job Duration: Fixed term until: 13-JUN-2025Date posted: 26-Jul-2024Application Close Date: 11-Aug-2024Attachments: (Word, 130KB)Job SpecificationContact:Mikayla Jones0447 228 951State Government of Victoria
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