Job Description
Full-time fixed term until 31st December 2025, with the potential for extensionExciting opportunity to provide executive support to an ambitious joint ventureBase Salary $104,633 - $113,992 + 17% superannuationAbout the Sydney Quantum AcademyThe Sydney Quantum Academy is a joint venture between The University of Sydney, The University of New South Wales, Macquarie University and University of Technology Sydney, to establish Sydney (and Australia) as a global destination for talent, investment, and innovation in relation to quantum technology and the future quantum economy. Collaborating with academia, industry, and government, SQA will harness Sydney’s collective quantum expertise to develop diverse talent and a globally recognised quantum ecosystem.About the opportunityAs the Executive Officer – Sydney Quantum Academy, you will be the primary administrative support for SQA’s governance committees - the Executive Board, Finance Committee, External Advisory Board and Technical Advisory Committee. Performing a central role within the SQA team, you will enable the achievement of strategic objectives by leading key administrative functions and maintaining excellent communication and relationships with key stakeholders.Your key responsibilities will be to:work within a dynamic team, reporting to Chief Operating Officerco-ordinate and provide secretariat support to the SQA Executive Board, Technical Advisory Committee, External Advisory Board, and relevant subcommittees and working groupsprovide professional executive support services to the SQA and its CEO ensuring highly proficient coordination and execution of critical activities and taskspartner with SQA’s accommodation provider(s) to confirm and prepare appropriate space and facilities for the SQA team and other stakeholdersdevelop local policy and procedures for the SQA, ensuring compliance with University of Sydney administration policies and proceduresproactively manage record keeping and reporting for the work area.About youtertiary qualifications and/or relevant work experience in a related fielddemonstrated experience providing secretariat support to an executive board or senior committeeexperience managing a diverse group of key internal/external stakeholders on small, large, or complex projectsproven ability to research, interpret, draft, implement and provide advice on complex legislation and proceduresadvanced computer skills, including Microsoft Office suite, with extensive executive diary management experienceexcellent time and workload management skills with demonstrated ability to prioritise effectively and manage multiple tasksfinancial management experience, including budget management and the use of financial systemsprevious executive assistant experience in the higher education/tertiary sector, not-for-profit, start-up or at a complex organisation is highly desirable.To keep our community safe, please be aware of our which form our conditions of entry for all staff, students and visitors coming to campus.Sponsorship / work rights for AustraliaPlease note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.Pre-employment checksYour employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values include and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of , , , , and those who identify as . We welcome applications from candidates from all backgrounds.How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.For employees of the University or contingent workers, please login into your account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey, Recruitment Operations by email to kale.claffey@sydney.edu.au© The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the forthis role.Applications Close Sunday 04 August 2024 11:59 PMThe University of Sydney
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