Job Description
Job DescriptionJob purpose/roleAllianz Investments Management (AIM) Luxembourg maintains several investment platforms for alternative assets on behalf of the Allianz Insurance Companies. To administrate and manage these investment portfolios, AIM set up a team of investment professionals, providing investment management, accounting, controlling, legal and other operational services. We are searching for an HR Assistant to join this team on a full-time basis.AIM continues to grow and supports its employees to do the same. We believe that work should be rewarding, and that good work should be rewarded. We offer opportunities and strive for excellence. And our actions are guided first and foremost by high ethical standards and our sense of commitment to society. Everyone is welcome to apply, regardless of gender, ethnicity, age, nationality, religion, or disability.Key responsibilitiesTo provide administrative support for the HR department and support the full employee life cycle (recruitment, contracts & documentation, recording of leave times, training, reporting, statistics, etc)To support the HR hiring and onboarding process (prepare, place and surveil jobs postings; pre-selection of candidates; schedule job interviews and ensure onboarding of colleagues in a timely and efficient mannerTo assist planned new non-EU hires (authorization to stay, work permit, …)To take care of the absence management process, register requests and answer on colleagues' and managers’ absence queries (sick leave, special leave, holidays, home office, cross border work, business trips)To keep employee data and personnel files up to date and in good order, support with administration of split contracts, Global Employment Contracts and related billingTo deal with employee requests and to manage employees requests related to work place and personal incidentsTo support the HR offboarding process (terminate access, survey return of devices, …)To assist with and provide external payroll providers with monthly payroll changes, manage filing & archiving of all payroll justifying documentsTo support compensation and benefits activities with different providers of benefits (meal vouchers, medical insurances, group pension insurances, …)To support administration of compensation schemes (share purchase plan)To contribute to projects related to automation of employee administration in LuxembourgTo support Group related reporting requests based on local HR data (CSRD, …)On an ad-hoc basis, deploy other projects and proactively assist in various HR Matters with a professional and flexible attitudeTo support/ provide backup for general administration functionKey requirements / Experience / SkillsHR related degree or equivalent with good knowledge of Luxembourg labor lawIdeally 2-4 years of experience in Luxembourg HR administration and generalist tasksBe proficient in all MSOffice and Microsoft applications, especially good proficiency in ExcelGood communication and organizational skills, ability to meet a tight deadline and ability to deal with multiple tasks requested at the same timeHigh integrity and ability to maintain confidentiality at all timesA true hands-on approach as well as work in a team, that enjoys each other's company and support one anotherEnglish fluent in both written and verbal skills, ideally with a good level of German, any other language, especially French is an advantage.If you’re interested in the position described above and believe your profile aligns with this role, please submit your complete application documents, including your CV, certificates, references, and a motivation letter that specifies your salary expectation.Jobs.lu
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