Job Description
Job DescriptionThis position is for a part-time occupation, 3 days per week (Monday, Wednesday, Friday).The Receptionist – Administrative Assistant will mainly be responsible for:Ensuring the effective functioning of the reception desk of the Integrated Biobank of Luxembourg in DudelangeCarrying out miscellaneous administrative activities and basic secretarial duties.Key AccountabilitiesTake care of mail recording, mail distribution and correspondence in general.Welcome in a polite and courteous manner any person (visitors and employees) who comes to the reception of LIH and take care of their requests.Answer, screen and forward all incoming phone calls in a polite and courteous way, record and relay messages to the relevant personOrganize the booking and set-up of meeting rooms, beverages management, catering, etc.Follow up and manage the stock of office materialActively manage parcels’ reception (delivery and return).Manage purchase orders according to the procedures in place (quotation requests, price negociations, ordering, invoice verification)Arrange business trips for collaboratorsParticipate in the management of the presence / absence planning of receptionists.Perform a variety of other basic administrative and clerical tasks as requestedKey Skills, Experience and QualificationsMin. High school diploma with ideally 2 years of related experience.Ability to demonstrate problem-solving, critical thinking, attention-to-detail and communication skillsBe able to multi-task in a fast-paced environment.Ability to work cooperatively and collaboratively with othersHelpfulness, good listening skills, discretion.Precision, meeting of deadlines, punctuality.IT skills: Word, Excel, Outlook, ..Languages skills: French, English (good oral and written command), any knowledge of German and Luxembourgish is an asset.Jobs.lu
Apply
Go Back