Job Description
Our client, a European Institution, is looking for an invoice assistant who speaks English fluently. This is a temporary contract. The start date is as soon as possible. This is an entry-level position.Responsibilities :Reviewing and controlling the payment of invoices and reconciliation of budgetary data procedures ;Drafting retention letters and creating requisitions in PeopleSoft ;Coordinate with internal and external counterparts in relation to retentions, purchase orders, invoices ;Perform various fee calculations at both deal and mandate level and report on them as necessary :- Flag any potential critical situation with counterparties, as appropriate ;- Control expenses, including re-invoicing, at deal and mandate level ;- Assist in providing annual accruals to Finance/Accounting teams ;- Perform regular controls and assist in monitoring and maintaining all required payment records ; * Contribute to the financial planning and budgeting analysis and provide updates to Heads of Division on budget monitoring ;Collating required financial data and reports for analysis to facilitate decision-making and insight to Heads of Division (performance budget analysis along with budget forecast, KPIs related to invoices) ;Review existing processes and proactively propose areas for improvement and automation ;Contribute to audit requests ;Act as back-up to the Principal Operational assistant.Qualifications :Secondary level educationMinimum 2 years' operational experience in a financial or audit environmentThorough knowledge of the IT standard office tools, notably Excel, Words and of the software applications/databases and reporting tools used in the division - notably PeopleSoft FinancialsRigorous and proven ability to exercise initiatives, work to tight deadlines and handle multiple competing prioritiesGood verbal and written communication skills and maintain excellent client relationships at all timesFluent in English; French or any additional EU language would be an advantageDeveloped a sense of discretion and confidentialityMoovijob
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