Job Description
About Northern Trust:Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.Role/ Department:The Administrator will report directly to the team leader and will be responsible for managing her/his own portfolio of clients (regulated and unregulated funds such as UCITS, UCIs, SIFs, SICARs, RAIFs, SCSp set up as under different legal structures such SARLs, SA, SCA, SCS, SCSps, FCPs etc). She/he will ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures while growing within a team and as a professional.The Corporate and Domiciliary Services Department is comprised of 13 partners, all working together closely to achieve great results and excellent service to our client.The key responsibilities of the role include:Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities, with supervisionManage and mitigate risk, within the day to day activities and escalate as appropriateMaintain statutory books and regulatory filings for the assigned portfolio of clientsOrganise, prepare agendas for and attend client board / investor / committee meetingsProduce minutes, action points and follow up for clients within agreed deadlinesReview of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspectiveLiaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)Attend on-boarding / client service review meetings (as necessary)Ad hoc tasks as requestedSkills/ Qualifications:The successful candidate will benefit from having:University qualificationIn-depth experience working in a Luxembourg corporate environmentFluent in English - French and/or German advantageousStrong drafting skills in EnglishGood knowledge of the Luxembourg corporate law (Laws of 1915)Experience attending large board meetings and taking minutes with tight timelinesKnowledge of the LBR platform and/or ability to perform RCS and RBE filingsExperience of Microsoft Outlook and OfficeKnowledge of Diligent Boardbooks or any other board packaging software would be an advantageKnowledge of and/or Exposure to various types of regulated and unregulated vehicles including, but not limited to, RAIFs, SIFs, SICARs, SCSp, SCAs/SA/Sàrl, SICAVs, FCPs and Management CompaniesExperience with client facing situations and familiarity with the Luxembourg legal environmentStrong verbal and written communication skills, with the ability to interact with individuals at all corporate levelsAttention to detail and accuracyOrganisational skills with the ability to prioritise and escalate potential risksAbility to work in a team and with external partiesAbility to work autonomously in large partInterest in developing knowledge and skillsWorking with Us:As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreaterMoovijob
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