Job Description
Details Reference number 320239 Salary £23,670 Per annum, Pro Rata for Part Time A Civil Service Pension with an average employer contribution of 27% Job grade Administrative Assistant AA Contract type Permanent Business area MOD - Strategic Command - Defence Medical Services (DMS) Type of role Administration / Corporate Support Working pattern Full-time, Job share Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location Larkhill Garrison, Larkhill, Salisbury, Wilts, SP4 8QY About the job Job summary Here at Defence Primary Healthcare (DPHC), we are inclusive and dedicated, working to provide excellent care to our entitled personnel! We are looking for a friendly, well-organised and adaptable Administrative Assistant/Receptionist to join our supportive and welcoming team of dedicated military and civilian healthcare professionals and Administrative staff working at Larkhill Garrison in Salisbury. Job description As the successful candidate, you will be working as a member of Medical Treatment Facility (MTF), which provides a comprehensive, efficient and effective service in accordance with Ministry of Defence (MoD) and DPHC policies and procedures. As the Administrative Assistant Receptionist, you will have a major impact in promoting a positive image of the Medical Facility to patients and other users. Person specification Main responsibilities of the role include but are not limited to: Being the first point of contact with patients and other Medical Treatment Facility (MTF) users, booking appointments, answering telephones and face to face queries. Supporting GPs/ANP (Advanced Nursing Practitioners) in the process of e referrals, following local protocol. Providing administration support to the clinical staff including the use of Microsoft office, assisting with general typing duties. Dealing with general clerical duties to include photocopying, typing, shredding of paperwork and scanning/ tasking of documents as per local protocols. Please refer to the attached Terms of Reference for a full list of duties. Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Delivering at Pace Managing a Quality Service Communicating and Influencing We only ask for evidence of these behaviours on your application form: Leadership Working Together Delivering at Pace Benefits Alongside your salary of £23,670, Ministry of Defence contributes £66,390 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. A culture encouraging inclusion and diversity. A Civil Service pension. Free parking. Access to gym. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed. There will be no reimbursement for any travel expenses for the interview. Requests to work flexibly and/or part time will be considered, taking into account business needs. All employees joining Ministry of Defence who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. Please note the salary will be pro-rata where part time hours are undertaken. Please ensure you demonstrate that you have the required skills, knowledge, experience, qualifications and memberships in the CV section of the application form. Please make sure no personal details are included. The successful applicant will have contact with patients and service users. During the COVID-19 pandemic, it has been necessary to take significant steps to protect the health and safety of our staff, patients and service users. MOD policy remains aligned with the government position that vaccines are the best way to protect yourself and others from the risk of getting seriously ill/dying from COVID-19 and reducing the risk of spreading COVID-19 to others. We therefore encourage all our employees and prospective ones to be fully vaccinated against COVID-19 subject to any exemptions that may apply. Detail concerning the options available for vaccination against COVID-19, along with information on risks and side effects is available from: Coronavirus (COVID-19) vaccines - NHS (www.nhs.uk) to enable individuals to make an informed decision. As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. This vacancy is part of the A Great Place to Work for Veterans initiative, Making-the-civil-service-a-great-place-to-work-for-veterans The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact dbscivpers-sgdmsresourcingteam@mod.gov.uk. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Yvonne Garfield Email : yvonne.garfield798@mod.gov.uk Recruitment team Email : DBSCivPers-SGDMSResourcing@mod.gov.uk Further information Please see Further Information document.
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