We are looking for an Executive Assistant to assist our CFOO Leadership team in London.
You will be an experienced and highly collaborative administrator and will work well with others at all levels. You will also be a self-starter: always getting the right stuff done, in the right way, at pace. We are seeking an organised, resourceful and self-motivated individual, who relishes the opportunity to make a difference in a major media organisation.
What you'll do
Calendar and schedule management:
- coordination and management of allocated executives calendars, scheduling meeitngs,
- appointments and events efficiently and effectively
- managing and prioritising conflicting scheduling demands, ensuring executives’ time is optimised
- arranging any required logistics and resources for meetings
- Plan/coordinate complex domestic and international travel arrangements, including flights,
- accomodation, ground transportation, visa arrangements etc.
- Prepare detailed itineraries and provide all necessary travel-related information to ensure a
- seamless travel experience
- Communication and correspondence:
- Managing incoming communications, e.g. emails, as required, providing prompt responses or
- redirecting to appropriate parties
- Draft and review correspondence, presentations and reports for executives, ensuring accuracy
- and alignment with company standards
- Organise and prepare materials for meetings, including agendas, presentation and other relevant
- documentation
- Attending meetings as required, taking minutes and following up on action items with relevant
- stakeholders
- Relationship management: developing and maintaining strong trust-base relationships with key internal and external stakeholders, with effective communication and collaboration.
- Information management: maintain up-to-date records and files, ensuring critical documentation is well organised and easily-accesssible, with confidentiality maintained
- Event planning: assist in planning and organising of CFOO events and activities as required
- Special projects: support various special projects as required
- Office management: ensure allocated executives have the required supplies to do their jobs effectively and efficiently
What you'll bring
- Proven experience as a Personal Assitant or Executive Assistant supporting senior (ideally C-Suite) roles in a multinational environment
- Extensive internal stakeholder management experience
- Experienced at managing frequent international travel.
- Ideally, experience with an international, multientity, matrix structure
- Excellent at problem-solving and taking a proactive approach to resolving challenges.
- Flexible and able to accommodate last-minute changes and adapt to dynamic work environments
- High level of discretion and confidentiality when handling sensitive information
- Good listener with ability to understand perspectives of others.
- Ability to thrive under pressure and maintain a positive attitude in a fast-paced setting
- Highly proficient with the Microsfot Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Competent at working with tech colleagues to troubleshoot IT issues
Expiry Date 24th September 2023
Package Description
Rewards packages at Bauer Media offer a range of salary sacrifice Benefits, such as our pension scheme and flexible holidays, as well as exclusive Perks like great deals and discounts for everyday life.
- 25 days holiday + bank holidays + 2 volunteer days
- Internal Bauer Academy – Wide range of learning opportunities to support with your Career Development
- Opportunity to buy additional holiday
- Enhanced Maternity and Paternity pay
- Company pension
- Cycle to work scheme, tech loan scheme and groups discounts for healthcare insurance
- Discounted subscriptions on Bauer publications (50%)
- Thrive initiatives – Wellbeing at Bauer
- Opportunities to contribute to our Belonging@Bauer and Sustainability initiatives
- Discounted high street vouchers
About Bauer Media Group
Bauer Media UK is part of the wider Bauer Media Group and is the No.1 UK Publisher and the No.1 Digital Commercial Audio broadcaster. We reach 25 million consumers across our Radio and Publishing brands such as Greatest Hits, KISS, Grazia, Today's Golfer, Absolute, TV Choice, Scala, Country Walking, Hits Radio, CAR, Magic, MCN, Jazz FM, Puzzles and many more!
Bauer Media Group has remained one of the world’s most successful media companies for nearly 150 years through our commitment to continuous innovation and consumer obsession. Founded in Hamburg in 1875 and now in our fifth generation of family ownership, our multi-national company operates in 13 countries across Europe, reaching 200 million consumers.
Belonging at Bauer Mission statement
People are at the heart of everything we do. Inclusivity is part of who we are. We celebrate diversity in all its forms, and encourage authenticity, knowing that our differences are celebrated.
What we will offer you
Quite simply, our promise to you is that Bauer Media is a great place to do great work with great people. Our people take an enormous amount of pride in the brands they support. They like their team members, and they feel supported by their managers. We all take collective responsibility for our culture, because we know it has a ripple effect out across our brands. That’s why our culture of inclusion at work, Belonging at Bauer, is at the heart of everything we do. Belonging at Bauer is about our dual goals of being as representative as we can of the audiences we serve, and about creating a working environment where all our people feel able to bring their whole selves to work every day. It’s part of everything we do, and everyone who works here is responsible. If you join us, you’ll be an important part of this as well.
Our mental health at work
We’re proud to be the driving force behind the “Where’s your head at?” campaign, which is working to put Mental Health First Aiders on an equal footing with traditional workplace First Aiders. This is a priority for all of us that work at Bauer and we now have fully trained Mental Health First Aiders supporting and working across all of our UK locations.
Learning and Development
As the only Media company to be in the top 100 apprenticeship employers, we are striving to always be a great place to do great work for all, Bauer is committed to offering learning and development initiatives through its Bauer Academy tailored to its people, empowering teams and individuals to grow and progress in their careers.
Please Note: We are actively seeking this position. You should hear from us within 48 hours of the expiry date. Please note on some occasions the role may be closed before date shown or need to be extended.
Bauer Core Values
Passion
We LOVE what we do – it inspires, unifies and challenges us. Our passion is contagious – both loud and quiet, making the impossible possible.
Excellence
Our desire for excellence fuels our ambition for personal and business growth.
Trust
We value honesty and integrity. Trust is our foundation, empowering our people to live up to their full potential.
Entrepreneurship
Entrepreneurship is our pursuit of opportunity – we are agile, focused and resourceful
If you have any feedback regarding our UK recruitment process please email careershub@bauermedia.co.uk we would love to hear from you.