Job Description
Job Description and Person Specification
Job title: Finance Assistant
Reporting to: Head
Start Date: ASAP
Hours: 9.00am - 3.00pm Monday to Friday (flexibility can be discussed)
Salary: £14,718 pa Based on 39 weeks.
Benefits: Gym membership, Lunches, Parking, Perk Box Subscription
Purpose of the job:
● To prepare Purchase orders in a timely Manner and maintain the Purchase ledger function.
● To maintain efficiency in procedures and processes and to ensure first class communication to all customers.
● Working with the Finance Officer to ensure all invoices are accurate and sent in a timely manner to parents.
Principal Accountabilities:
● Preparing Purchase orders for all orders within the school, GRN and uploading of
Supplier invoices.
● Placing orders for the school after authorization is approved.
● Booking of transport for Sports fixtures and trips
● Preparing the Monthly supplier payment run for head office
● Answering and resolving any queries from parents concerning school fee invoices.
● Managing the sales ledger, including debtor management and raising of invoices relating to the Fees
● Preparing Sports Hall/Peri Invoices.
● Post all credit card purchases with backing ready for reconciliation.
● Updating the Funding information on the Essex CC Website
● Update and monitor Gas and Electricity spend and usage
● Petty Cash reconciliation - Organization of floats for charity event and Fete
● Ensure the accurate processing of information in line with financial regulations and as agreed by Bellevue Head Office.
● To be part of a team covering the reception desk as and when required.
● To be aware of employee responsibilities for Health & Safety of themselves and others and to work in a safe and secure manner with due care towards the health and safety of oneself, other staff and pupils.
● Every member of staff has a duty to commit to the safeguarding and welfare of all pupils at the school
● To participate in staff programmes for training, in particular safeguarding and Health and Safety
● To be fully aware of and strictly adhere to security procedures of the school regarding keys, ID badges, stock and property
● Any other related and reasonable request from the Head or Deputy Head
Experience & Qualifications:
● High level of numeracy and literacy (Essential)
● Experience of working in an accounts environment (Desirable)
● AAT Level 2 or higher (Desirable)
● Customer Service Experience (Desirable)
Personal Qualities Required:
● Excellent customer service
● A clear understanding of and commitment to the high level of quality assurance which drives every aspect of the school
● Excellent organisational skills
● Excellent interpersonal skills
● Understanding of the needs for confidentiality in sensitive matters
● High standard of personal dress
● High levels of motivation, commitment, adaptability, energy and enthusiasm
● Ability to communicate effectively
● Ability to listen and understand the views of others
● Ability to think creatively to anticipate and solve problems
● Ability to deal sensitively and discretely with people
● Understand when to seek advice and support
● Work as part of a team, prioritise, organise and manage his/her time effectively
● Work consistently to deadlines
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any job offer would be conditional upon suitable references and DBS disclosure. The School’s Safeguarding & Child Protection Policy can be found by clicking here.
How to Apply
If you would like to apply for the position of Finance Assistant you will need to complete the school’s online application form. The information you provide will be used as the first stage of the selection process to decide whether or not you will be shortlisted for an interview. It is very important that you complete your application as accurately and fully as possible, including all the information you think is relevant.
Completing an application form
● Please read through all information provided before completing your application form;
● We require information about all applicants to be presented in a consistent format: Please do not submit a CV;
● Complete all sections; do not leave any blanks. Enter N/A if not applicable and provide as much information as possible;
● Continue on a separate sheet if you require more space to complete any section.
References
All offers of employment are subject to the receipt of a minimum of two satisfactory references.
One of your references must be from a current or most recent employer. Neither referee should be a relative or someone you know as a friend.
● Shortlisted applicants are advised that references may be taken up prior to interview. Unless you ask us not to, we will assume it is acceptable to contact your referees at any time.
Holmwood House School is an equal opportunities employer. A copy of the School’s equal opportunities policy is available on request.
Submitting an application
Applications should be submitted via the school’s online application form
Application forms received electronically will be required to be signed by the candidate if they are selected for an interview.
Please be aware that if you have not heard from us within 21 days, unfortunately your application has been unsuccessful. Due to the response to advertised vacancies, we provide feedback only to those applicants who are interviewed.
The application forms of unsuccessful candidates will be held confidentially by the School and destroyed after three months.
Interviews
We will contact shortlisted candidates with further information about the exact format of the interview process but candidates should expect to be interviewed by several members of staff and may be required to undertake some form of practical assessment.
If you are invited to attend an interview you will be required to provide the following:
● Evidence of eligibility to work. For all posts, we are legally obliged to confirm that the appointee is eligible to work in the UK before they start working with us.
● Original documents confirming any educational and professional qualifications referred to in your application form.
Conditional offer of appointment
Your employment with the school will be subject to the school being satisfied with the following:
● the enhanced disclosure received from the Disclosure and Barring Service;
● that you are not barred from working with children;
● information about whether you have ever been the subject of a direction under section
142 of the Education Act 2002 which renders you unable or unsuitable to work at the
School;
● verification of your medical fitness;
● verification of qualifications and identity;
● confirmation of your right to work in the United Kingdom;
● the two references received; and
● such other pre-employment checks as the School is required to complete in accordance with its statutory or regulatory obligations including such other overseas checks as necessary
● Completion of child protection training
Disclosure and Barring Service (DBS)
As the school meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, any offer of employment will be subject to an enhanced disclosure from the Disclosure and Barring Service (DBS) before the appointment is confirmed.
Candidates attending an interview are required to provide three forms of ID from the list below.
● Passport
● UK driving licence
● A UK Birth or adoption certificate
● EU photo identity card
● A utility bill, bank / building society or credit card statement that is less than three months old and which shows your name and current home address This must be an original document and cannot be printed from the internet.
Please note that originals of the above are necessary. Photocopies or certified copies are not sufficient. In the event that you are unsuccessful please be assured that photocopies of documents taken by the school will be destroyed immediately.
A full list can be found on the DBS website: https://www.gov.uk/disclosure-barring-service- check/documents-the-applicant-must-provide-
Holmwood House is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Where a candidate is found to be on the DBS Children’s Barred List, or the DBS disclosure shows he / she has been disqualified from working with children by a Court; or found to have provided false information in, or in support of, his / her application; or the subject of serious expressions of concerns as to his / her suitability to work with children the facts will be reported to the Police and
/ or the DfES Children’s Safeguarding Operation Unit.
If you have any queries about your application or the recruitment process, please contact Nathan Morris,
Finance Officer, on 01206 574305 or email accounts@holmwood.house
Job Types: Part-time, Permanent
Part-time hours: 27.5 per week
Salary: £14,718.00 per year
Benefits:
- Company pension
- Discounted or free food
- Free parking
- Gym membership
- On-site parking
- Wellness programme
Schedule:
- Day shift
- Holidays
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Colchester, CO3 9ST: reliably commute or plan to relocate before starting work (required)
Experience:
- Finance or Accounts: 1 year (required)
Work Location: One location
Reference ID: HH23-1-FA
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