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Ministry of Defence Logo

DIO - Assurance Officer

5663796

Andover, England

Today

33830 GBP

Ministry of Defence

www.mod.gov.me

Podgorica, Montenegro

Unknown / Non-Applicable

Government


Job Description

Details

Reference number

275623

Salary

£33,830
Civil Service Pension with an average employer contribution of 27% and additional benefits

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

MOD - Defence Infrastructure Organisation - COO - Regional Delivery (South East & Private Finance Initiative) - South East Region

Type of role

Administration / Corporate Support
Analytical
Business Management and Improvement
Estates
Procurement and Contracts Management

Working pattern

Flexible working, Full-time

Number of jobs available

2

Contents

    Location

    About the job

    Benefits

    Things you need to know

    Apply and further information

Location

Andover, SP11 8HJ

About the job

Job summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!

Learn much more about DIO in our Candidate Information Guide attached.

About DIO

View our YouTube video to see more about our work

Job description

About Regional Delivery (RD)

RD is a large, complex and geographically dispersed operation within the DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard Facilities Management (FM) services - building, maintaining, and servicing – across the majority of MODs built assets in the UK and overseas; hard and soft FM services across MODs Training Estate, including feeding, accommodation, range bookings, targetry support, management of the rural training estate and tenanted estates; administration of UK and Overseas utility contracts, bill payments, and recoveries; and management of the USVF Built Estate comprising c.4503 assets.

About South East Region and Private Finance Initiatives (PFIs)

South East Region and PFIs (SERP) is one of the main delivery areas of the DIO delivering Hard Facilities Management (HFM), Soft Facilities Management (SFM) and extensive construction programmes. With an area stretching from the Thames Estuary across to Oxfordshire and South to Portsmouth it includes the complexities of the Central London Estate, the strategic importance of RAF Brize Norton and the history and reputation of the Royal Military Academy at Sandhurst. Hard Facilities Management is delivered through a single contract for the whole Region and Soft Facilities Management is delivered through two sector leading Soft Services contracts. Having day to day contact with our customers we focus on delivery of outputs and providing cogent estate advice.

The eleven PFI contracts include major military Garrisons, provision of water supply to buildings and other specialist establishments. The PFI contracts are well founded and mature. Each contract is managed by a dedicated team.

Summary of the Role

Within SERP, the Regional Support Team (RST) focuses on supporting the delivery of these services to establishments across the Region in accordance with wider roles and responsibilities of the DIO enabling functions and business functions. The postholder will sit within the Assurance function in the RST and will engage with a diverse range of team members and other stakeholders across both SERP and RST.

The role will work closely with the Assurance, Performance, and Compliance team leaders as well as technical, cost, and programming team members in the RST. The role will support all Assurance work and act as focal point on all assurance matters within the region.

Person specification

Key responsibilities of the role:

  • Ensuring SERP adhere and conform with all agreed DIO TLB processes and operating procedures, particularly those which are detailed under the key infrastructure process for Assurance including the Estate Management Practitioners Guide (EM02).
  • Work with the Industry Partners (IP) and DIO colleagues managing IP interfaces to co-ordinate and implement assurance activities ensuring delivered services and works are undertaken in accordance with regulations.
  • Identify, analyse, and report trends, preparing action plans where appropriate, to inform the authority on the status of a statutory compliant estate.
  • Responsible for aiding the Assurance Manager in building new techniques to increase conformity across region: developing operating procedures, using compliance data, and improving asset data
  • Responsible for providing support to wider DIO business improvement initiatives.
  • Assist in facilitating effective reporting and act as a conduit for the SERP Region, DIO, MOD and Civil Service initiatives to enable the SERP Region and SERP Assurance team, to operate as efficient cohesive units.
  • To support the Assurance Manager to be the SERP Audit Focal Point where relevant.
  • Support Line Management chain in development of a wider Assurance framework across SERP.

There will be required travel across the region carrying out varied activities in line with the business needs

Desirable Experience & Skills

Evidence of experience of stakeholder engagement.
Understanding of Assurance across Facilities Management environment.
Experience of Contract Management within a Facilities Management environment.
Any further skills or experience relevant to the role.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Managing a Quality Service
  • Changing and Improving
  • Leadership

We only ask for evidence of these behaviours on your application form:

  • Communicating and Influencing
  • Managing a Quality Service

Benefits

  • Highly competitive Pension Scheme with an average employer contribution of 27%.
  • Alternative working practices such as working from home.
  • Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
  • 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
  • Enhanced Parental Leave.
  • Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

To learn more about our full range of benefits, view our Candidate Information Guide attached.

Allowances

This post does not offer any assistance with relocation allowances.
Please be advised the department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Working Pattern

The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working patterns will be considered.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

At application stage you will be assessed against the following:

Behaviours:

  • Communicating and Influencing
  • Managing a Quality Service

Experience:

  • CV - Job History and Previous Skills & Experience
  • Personal Statement - Please provide evidence of the experience you have against any of the following: Assurance activities, Estate Management, Working with the Industry Partners, Identify, analyse, and report trends, preparing action plans, Developing operating procedures, using compliance data, and improving data, Supporting wider business improvement initiatives.

At interview you will be assessed against the above PLUS the following:

Behaviours:

  • Changing and Improving
  • Leadership

We want to offer opportunities to all who are successful at interview for our roles, but this isn't always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order.

Application sifting is scheduled to take place on week commencing: 27/03/2023

Interviews are currently taking place either MS Teams or Face to Face and will be conducted week commencing: 17/04/2023

A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.

To assist with your application please find attached below:

  • DIO Candidate Information Guide
  • DIO Candidate Information Guide - Accessible Version

For help and support with your application check out our

Civil Service Careers Homepage and the How to apply section


Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

    Name :
    Gregory Johnson
    Email :
    Gregory.johnson146@mod.gov.uk
    Telephone :
    07790811011

Recruitment team :

    Email :
    DBSCivPers-DIOResourcing@mod.gov.uk

Further information

Applicants should monitor their Civil Service Jobs application centre regularly for updates.

Some of MoD’s Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014. The document attached to this advertisement provides more information.

All employees joining MOD who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date.

Any move to Ministry of Defence from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk

If you need to contact Defence Business Services (DBS) regarding this vacancy, please contact the DIO Enhanced Recruitment Team on DBSCivPers-DIOResourcing@mod.gov.uk

Complaints

Please be aware that the selection and interviewing of applicants is the responsibility of the Recruiting Line Manager (RLM) and not the Defence Business Services (DBS) Resourcing team. DBS do not play any part in the selection and interview process.

Therefore, if you wish to discuss your feedback, or you are dissatisfied with your markings, you should in the first instance raise this with the Recruiting Line Manager of the vacancy.

If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address:

Defence Business Services, Scanning Hub, PO Box 38, Cheadle Hulme, SK8 7NU

If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:

Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ

Or by email: info@csc.gov.uk

Cabinet Office Fraud Checks

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant whose details are found to be held on the IFD will be refused employment

Civil Service Recruitment Principles

Please see the link below for the civil service recruitment principles.

https://civilservicecommission.independent.gov.uk/recruitment/recruitment-principles/

To find out a bit more about what it’s like working for MOD, visit the Civil Service Careers Website

https://www.civil-service-careers.gov.uk/departments/working-for-the-ministry-of-defence/

Please see the MOD Privacy Notice link below which describes how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.

https://www.gov.uk/government/publications/ministry-of-defence-privacy-notice/mod-privacy-notice

Travel Costs

There will be no reimbursement for any travel expenses for the interview.

Nationality Statement

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

Smoke-Free Working Environment Policy

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


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