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Ministry of Defence Logo

Stn Co-Ord Cell AO3

5663786

Stamford, England

2 days ago

22220 GBP

Ministry of Defence

www.mod.gov.me

Podgorica, Montenegro

Unknown / Non-Applicable

Government


Job Description

Details

Reference number

272236

Salary

£22,220

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

    Location

    About the job

    Benefits

    Things you need to know

    Apply and further information

Location

Stamford

About the job

Job summary

The successful candidate will be responsible for providing effective administration support for which a good working knowledge of Microsoft Office applications is essential. The role involves engagement with Station personnel and wider stakeholders via email, skype and the Station task tracker to understand and propagate new task and hasten those which require attention. The job does involve some lifting of parcels.

This post is advertised for 37 hours per week

Job description

Understand and support post room delivery and output, including the day to day supervision of one member of staff. Redirect mail returned from sections within 24 hrs. Mail wrongly delivered to the Station Post Room is to be returned to the Royal Mail local Sorting Office within 3 working days.

Act as the Station Co-Ord EPC account holder. Payment and reconciliation of invoices to be completed within 1 month of receipt for the Franking machine. Keep up to date with Royal Mail and Parcelforce postal charges and advise your line manager of the relevant changes.

Compile SROs and ensure SRO Repeat Orders are kept up to date. Publish link on SPOL and Defence Intranet.

Via the Task Tracker, carry out the management and administration of station duty rosters and subsequent nominations.

Via the Stn Co-Ord Cell Task Tracker monitor F540 submissions. These are to be printed and submitted to the historical branch.

Coordinate CO Inspections, times, dates, email calendar invites, chase outstanding reports via POC, to be completed within a specific timescale.

Coordinate Animals in the Workplace records the Animals in the Workplace, Bicycle and Caravan registers ensuring that the details held are current and correct and that invoices are reconciled.

Sort and distribute incoming and outgoing mail using the correct pigeonholes for incoming mail and using the postal scales and franking machine to send outgoing mail. Any Defence mail is to be sent separately via parcel force.

To maintain a direct line of communication with Transport Managers and Route Planners of Couriers and Delivery agents involved in delivering to RAF Wittering.

Person specification

We are looking for an enthusiastic, friendly, and flexible person to carry out the day to day running of a busy Station Co-ord Cell and Post Room. You will be joining a team of 8 people who work closely together to ensure all tasks are completed in a timely manner.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Delivering at Pace
  • Making Effective Decisions
  • Working Together
  • Communicating and Influencing
  • Leadership

Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27
  • On site gym
  • On site parking

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.


ALLOWANCES

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


The post does not offer relocation expenses

External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please note:

Expenses incurred for travel to interviews will not be reimbursed.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”

Posts based in London will attract the relevant London weighting


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
This post is advertised using success profiles.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

    Name :
    Diane Coates
    Email :
    diane.coates517@mod.gov.uk

Recruitment team :

    Email :
    DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.


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