o Maintain accurate payroll and pensions information. Conduct audit
checks on data accuracy and comply with business assurance and
audit processes.
- Perform pension administration and liaise with external pension providers,
including the provision of pension estimates.
- Liaise with and provide data to HMRC and internal and external auditors.
- Maintain secure and confidential HR e-file systems and archiving
processes.
- Produce documents for staff and managers including contracts of
employment and the associated pre-employment checks and compliance
with immigration requirements, termination and any changes to terms and
conditions.
- Manage shared email inboxes dealing with any initial queries and
signposting the person to the relevant colleague or area of expertise.
- Identify matters requiring the input of the Payroll and Admin Coordinator,
providing requisite background information, briefing them and providing
appropriate information to assist.
- Contribute to the development of processes and procedures that support
areas of own remit to align to existing, changing and future University
processes.
- Engage in continuous development to ensure up-to-date payroll and
pensions knowledge relevant to the needs of the University. Understand
the wider implications of payroll processes. Develop and implement new
approaches, guidance, procedures and processes to accommodate
changes in both internal requirements and payroll related legislation.
- Participate in and support HR projects as required.
- Support the Payroll Coordinator and Payroll and Admin Manager in testing,
developing and maintaining the HR-Payroll System.
- Develop and maintain effective professional working relationships within
the HR team, the wider University and external agencies. Act as a role
model within Human Resources, supporting effective communication and
cross-skilling as appropriate. Support the provision of effective office cover
and cover for departmental activities.
- Receive enquirers, visitors and external suppliers to the
Department/University and developing an effective approach to this
ensuring good customer service.
- Provide cover for other Administration colleagues across the department
and cross skilling with areas of HR Operations e.g. HR admin.
- Provide general administration support within the wider team and HR
department as appropriate e.g. attendance at meetings and minute taking,
coordinating room booking/photocopying for investigations/hearing etc.
- Lead or contribute to HR projects and working groups as appropriate.
- Act as an ambassador for the University and the HR team and role model
the University values.
- Undertake any other duties commensurate with grade
Special
Circumstances:
- Payroll processing dates will need to be taken into account when annual leave
is being considered and approved.