Job Description
We are excited to launch our search for an experienced organisational whizz to join the FI Team as a Personal Assistant to three senior members of our organisation. This is a critical role which will give the right individual a unique opportunity to develop a great insight into a purpose driven organisation through an exciting period of growth.
There is more information about how to apply at the bottom. To apply please follow this link: https://forward-institute.jobs.personio.com/job/1081143?_pc=584978#apply to submit an application. Deadlines for submissions are 5th May 2023.
Provide specific support to three of our Directors
> Provide PA support to three of our Directors, manage their diaries and travel schedule, and periodically review how their time is spent to help them optimise use of their time
> Track actions and initiatives that the Directors are responsible for and, where appropriate, follow up on actions on their behalf
> Prepare and edit correspondence and documentation for meetings, including drafting agendas before meetings and documenting actions and minutes after meetings
> Research external meeting attendees prior to meetings and provide detailed and accurate written or verbal briefs to the Directors
> Collect, analyse and present simple data for documents and decisions.
> Update Salesforce (our contact management software) where relevant
> Manage expenses and all other general administrative support for the Directors, as required
> Deputise for Executive Assistant at Board and Leadership Team meetings where necessary
Support the wider team
> Provide support to the Executive Assistant with PA duties for the Executive Directors when required
> Support the wider business with administrative duties as and when required
> Manage our cross-team calendar
> Help schedule, co-ordinate and prepare for team events
ABOUT YOU
We don’t expect the person we hire to have ALL the following but hopefully this gives you a sense of what would enable you to thrive in this role and in our team
APPLY IF…
> You’re incredibly organised; confident in your ability to coordinate multiple tasks, manage competing priorities and work to tight deadlines.
> You are passionate about what we are trying to do and you see this as an opportunity to align your values and purpose with a successful social enterprise with big ambitions
> You are proactive; you spot the things that need doing and get them done whether you've been asked to or not.
> You’re a good communicator; comfortable working with senior leaders and everyone across our team, and have good written and verbal communication abilities
> You have strong attention to detail, and are happy working both independently and in collaboration with others on the team
> You understand what it takes to really make things happen in a growing organisation
> You understand the importance of discretion as you will be exposed to confidential information working for Senior Directors
> You have an excellent sense of initiative, with the ability to predict what might be needed and when, and how you can best prepare yourself and those around you accordingly
> You’re a natural at seeing the bigger picture in the short, medium and long term
YOU’LL LOVE IT HERE IF YOU…
> Are optimistic, bring warmth and good humour to work, have a strong collaborative work ethic and bring positive intent to every situation
> Have a curious mind and are always open to the insights and perspectives of others
> Are passionate about being efficient, resourceful, creative and a great problem solver
> Love the idea of working somewhere people share your values and are fully focused on making a meaningful impact on the world
> Would enjoy working in a fast-paced environment, are happy to work without a big support structure around you, and would like to grow with a small but ambitious organisation as it develops over time
BENEFITS
CORE DETAILS
Salary: £28k - £38k (pro rata) based on experience
Type: It is envisaged that this will be a part time role, working 3 days per week. We may be able to accommodate 4 days per week.
Start date: To start as soon as possible.
We are based in London, one of the world’s most diverse cities, with a workforce that’s 36% ethnically diverse and where 39% of the working population is of working-class background. We want our workplace to reflect the community we belong to. That’s why we welcome people from all walks of life who have the skills we seek
OTHER BENEFITS
> Pension allowance (5% employer contribution)
> Generous holiday allowance (30 days) – and a progressive approach to flexible working and being an organisation that allows our team to live full and flourishing lives
> Hybrid working, with an expectation to be in our office a minimum of 2 days per week.
> An intense but fun working environment. We’re a rapidly growing, high energy and ambitious team who love our work and making a big impact
> Working for an organisation where we take our values and purpose seriously, and work hard to practice what we ‘preach’
> An opportunity to observe systemic change as it happens and be part of the team working out how big business can have a positive impact on the world
> We invest in our people: not just through benefits but through training and development and promoting our team.
> All our team have access to world-class development opportunities and an amazing range of speakers – from senior leaders like Dame Eliza Manningham-Buller (former Director General of MI5) to entrepreneurs like Sir Tim Smit (Founder of the Eden Project) to thought leaders like June Sarpong (Head of Creative Diversity at the BBC)
LOCATION
We’re based by Chancery Lane, within easy walking distance of a number of over and underground stations. We expect the team to split their work between the office, our partner organisations and home.
TO APPLY
Please send your CV and a covering letter or video (maximum of 2 minutes), following: https://forward-institute.jobs.personio.com/job/1081143?_pc=584978#apply answering the following two questions:
> What is it that you are passionate about and what makes you a great fit for the Forward Institute?
> Why you are interested in this specific role?
Applications without a covering letter will not be considered.
The role closes on the 5th May and first round interviews will be the week beginning 8th May. Second round interviews will be the week beginning 15th May. You will need to hold any relevant Visas/Work Permits.
Job Type: Part-time
Salary: £28,000.00-£38,000.00 per year
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Flexitime
- Private medical insurance
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Work Location: Hybrid remote in London
Application deadline: 05/05/2023
Apply
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