Site Name: UK - London - Brentford
Posted Date: Mar 29 2023
As the Senior Executive Assistant, you provide efficient and comprehensive administrative support to the President, Global Supply Chain, member of the GLT, being their key interface both internally and externally.
Key Responsibilities
Extensive and complex diary management whilst ensuring the President’s time is effectively managed
Proactively coordinate President’s travel schedule ensuring best use of the time when visiting countries/sites. Process necessary visa applications and ensure travel vaccination guidelines are met
Produce all types of documentation including preparation of materials in advance of key meetings
Organise and plan leadership meetings and conferences. Organise all logistics (meeting rooms, technology, visitors, catering etc), whilst adhering to the Company policies, liaising with internal/external parties
Proactively deal with issues for the President and in the President’s absence, using initiative and knowledge to bring resolution
Process expenses, purchase orders and invoicing within the required timeline
Independently monitor internal and external correspondence and requests, ensuring appropriate reply/timely delegation and tracking of actions/awareness of when to raise information to the President
Work with GSC Comms team to set up Let’s Talk sessions, broadcasts, filming
Liaise with the office of the CEO, build strong relationships with GLT assistants
Coordination of timely on/off-boarding of GSC LT members, taking on line-manager responsibility if needed, acting as mentor to provide support with systems and processes
Maintaining online working area with key documents and files to create an accessible data repository for the President and his entire Leadership team
Align with all policies, procedures, legal and regulatory requirements
Qualifications/Skills
Senior secretarial experience within a large complex organisation
Successful experience supporting senior leaders (President level). Understanding of requirements related to dealing with a Board and CEO office
Excellent diary management skills with constantly evolving arrangements and schedules requiring diplomacy
Ability to multi-task without compromising quality of work with exceptional attention to detail
Excellent MS office/tech skills
Ability to cope with change whilst maintaining a calm and professional manner. Strong resilience under pressure
Excellent interpersonal skills and ability to build effective relationships with internal and external stakeholders, at different levels and from different cultures
High level of confidentiality, dedication, discretion, and tact
Proficient in company systems (Concur, CERPS, Fiori, Workday, travel booking tool etc)
Independent person, ability to think on their feet and work on their own as well as being a strong team player with good listening skills
If you’d like to apply for this position, please send a copy of your CV and a Cover Letter by April 12th, 2023. Please ensure that you outline your skills/background and how they align to this position.
Why GSK?
GSK is a global biopharma company with a special purpose – to unite science, technology, and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive.
Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics, and advanced technologies to get ahead of infectious diseases, HIV, cancer, and other immune-mediated and respiratory diseases. We do all this with a commitment to operate responsibly for all our stakeholders by prioritising Innovation, Performance and Trust.
Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years. This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before.
We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients and society and a reason outstanding people choose to work for and with us. That’s why being a responsible business is an integral part of our strategy. Taking action on environmental, social and governance issues is a key driver in our strategy.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged, and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
Find out more:
Annual Report 2021
We’re moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-class science and technology institutions, we’re excited for our move to the vicinity of Earnshaw Street, London WC1A (“the New HQ”).by end H1 2024.
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.
As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Ukdiversity.recruitment@gsk.com or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels
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