Opportunity for a Geo Team Assistant to join our Northern Geo Team, hybrid working out of any of our Stoke, Manchester or Leeds offices. In this role you'll be supporting the Northern Geo Team Project Managers and Consultants with all operational aspects such as technical drawing, booking of suppliers, plant and equipment and logistics including, where required, on-site support. Organised and support focused with a keen technical and financial eye to aid colleagues and the business to make a significant difference to the team, our region and our clients.
The role and what you’ll be responsible for
-
Assist office managers with QA & Health & Safety procedures, and assist the team with compliance;
-
Communication with the Northern Geo staff to support functionality of the offices and staff on-site;
-
Provide on-going project delivery support from beginning to end of the project – client/supplier onboarding through to invoicing;
-
Management of the site bookings for the region and other offices;
-
Being a key contact for suppliers, sourcing and ordering of goods & services, negotiating costs, raising purchase orders and invoices using Rapport software;
-
Evaluation of third-party costs and value for money – undertake quarterly checks to aid with cost analysis;
-
Updating project data on Rapport, ensuring accurate and complete information is uploaded for new and existing clients;
-
Assisting with credit control, especially in resolving queried or overdue debts
-
Assist with the management of Orders & Prospects in Rapport for Northern Geo including having an overview of monthly invoicing and helping to raise as required;
-
Attend management meetings to capture financial and project delivery information;
Requirements
-
Competent use of Microsoft Office Packages;
-
Attention to detail;
-
Understanding of invoicing/finance;
-
Excellent verbal communications and interpersonal skills;
-
Strong administrative and organisational skills;
-
Effective operating on multiple tasks under pressure;
-
Good sense of humour; well-mannered and self-motivated.
Desirable
-
Full clean driver’s license;
-
Additional IT skills such as GIS, AutoCAD, Surfer;
-
Previous Office/Administration Management Experience
-
Experience of Purchase Order Processing and use of a financial/project management system;
-
Academic qualification and background appropriate for administrative management role;
-
Knowledge of working in a busy technical/engineering/professional environment.
What's great about Hydrock 'in a nutshell'
We are a British-owned integrated multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK. Our driving motivation is to be a ‘Force for Good’, as it is our aim to improve the quality of people’s lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.
From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client’s needs. Through the path we are on to delivering a green future, the result is something that everyone can be proud of.
Our welcoming and friendly culture is something we are proud of and has gained us recognition with 9 years in the Top 100 Best Companies to Work For list. Check out some of our incredible projects which have been awarded: 2022 Net Zero Award for Bay Technology Centre, Integration and Collaborative Working Award for YGG Tan-y-Lan primary school, The Deaf Academy awarded for its Universal Design at the 2022 Civic Trust Awards and Bristol’s iconic waterfront Wapping Wharf Living making a double win at the Bristol Property Awards! To top off, here’s our 2022 wrap up video!
What we can offer you:
-
Inspiring and supportive colleagues
-
Reward for progression and hard work
-
An opportunity to develop your soft skills, as well your technical skills
-
Competitive starting salary
-
Excellent health benefits 25 days of holiday (buy/sell up to five days), accrue 1 day extra every 2 years, with bonus holidays too!
-
An earlier finish on Friday (4pm!)
-
An opportunity to give back: “Day off for good cause” (on a workday)
-
A huge range of flexible benefits, including climate perks and an EV car leasing scheme
-
Our biggest event of the year: Annual Challenge Day!
A place to feel included
We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees and ensure we create a safe environment that nurtures you to perform at your best. Offering our people flexibility is an important factor in achieving this aim.
We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us.
Looking for the next steps?
Once you have completed your application through our careers site, we aim to review and respond to you as soon as your application’s been reviewed.
If shortlisted, a member of our Recruitment Team will call you for an initial pre-screen by phone (typically 30 minutes) to help us assess your motivations and interest in the position and Hydrock.
If you progress following this telephone pre-screen, you will be invited to attend a formal interview by video conference (Microsoft Teams) or in our offices.
For the latest updates and news, connect with us on our LinkedIn page!