Job Description
Responsible to:
Head of Capital & Procurement Delivery
Responsible for:
No Direct Reports
Hours of Work:
40 Hours per Week, Monday to Friday, with occasional evening and weekend work (if required)
Work Location:
YMCA SPG Property Portfolio, you will be based at an office of your choice within the charity but will be required to travel on a regular basis to visit and inspect all of the property portfolio.
Job Purpose
· To carryout full Property Condition and Compliance Inspections (PCCI) for the groups property portfolio and produce a report with recommendations
· To produce a full report with a set criteria to identify defects, maintenance, compliance and capital investment via replacement
· Ensure compliance and statutory obligations are met via the findings and recommendations, including Decent Home Standards.
· To produce financial reports on stock investment and liaise with the Head of Property Management and the Head of Capital investment to build remedy plans.
· To carryout Fire Risk Assessments (FRA) reports for all of the property portfolio that identifies compliance and areas of risk. Outputs of which to be transferred to the job management system.
· Help produce reports for both internal and external audits with relevant asset management data.
· Keep the Job Logic system up to date with any Asset changes as a result of a PCCI
· Carryout HHSRS (housing health & safety rating system) inspections followed with a recommendations and status report.
· Ensure all recommendations supplied from any report (FRA, PCCI, HHSRS) are followed through with the responsible delivery teams and are actions are completed.
· To keep up to date with all regulatory requirements and changes in legislation.
· To deputise for the Head of Capital Delivery
· To collate and report on overall monthly/quarterly and annual performance indicators for each compliance work stream completion quality checks are conducted, and the results of such checks recorded and used to improve performance.
· To work with the Head of Property Management and others involved in the management of the buildings in order to manage building safety risks appropriately.
· To help identify priorities and align resources to meet the safer future legislation.
· To be an ambassador for YMCA SPG and have our customers/residents at the heart of all decision making.
Organisational Context
YMCA St Paul’s Group (SPG) is the largest YMCA in Europe and a leading provider of supported housing in London and beyond, providing a safe place to stay to about 1,200 young and vulnerable people each night.
· We provide housing and support to those in need of a place to call home and support them with services that empower them to build a positive future.
· We support children, young people and families to be safe, healthy, connected and confident.
· We bring people together by encouraging them to be healthy, physically and mentally.
· We help nurture an environment where people of all faiths and none have the opportunity to understand and express the love of God.
· We empower our residents, staff and users by providing them with excellent service and welcoming properties where they can thrive.
· We enable the Charity to respond to the future with an equipped and empowered workforce that is flexible and agile.
· The vision of YMCA St Paul’s group is to empower young people by providing the resources and support so they can thrive. We wish to create inclusive, active and healthy communities where everyone can flourish.
Our approach is informed by our Christian faith and we work with fellow community collaborators to see this vision realised. Our core values underpin the way that we deliver our work and our aim is to create an inclusive culture where our staff, residents and customers feel a sense of belonging and are able to be their authentic selves.
We welcome everyone, strive for excellence in all we do, inspire hope in others for what they might achieve and strive to grow and develop both people and places.
Initial objectives
Key initial objectives for the Property Inspector are:
- To ensure operational delivery of continued 100% Health and Safety compliance alongside good risk management via appropriate and accurate reporting
- To help create and embed a process and data capture of the stock condition of YMCASPG property portfolio via the PCCI process
- To complete 100% of PCCI to all buildings each year, and to carryout a minimum of 20% of dwellings for each building each year.
- To contribute to the capital and repairs annual budget spend by highlighting areas of focus and improvement.
- To set a culture of continuous improvement by delivering first class asset data knowledge with focus on condition, compliance and regulatory requirements.
- To help support in the delivery of the Asset Management Strategy and the wider Business Strategic Plans.
- Capture investment for intervals of 1 year, 5 year and build to 30 year investment via PCCI listing all component and regulatory spend
- To ensure all buildings and dwellings meet the Decent Home Standard (DHS) along with other regulatory requirements e.g., Building Safety Regulator (BSR), and the housing regulator.
Key Tasks
· To carryout full Property Condition and Compliance Inspections (PCCI) for the groups property portfolio and produce a report with recommendations
· Each property to receive one full PCCI each year and a minimum 20% of the dwellings for each building by physical inspection
· Each property to have a full FRA carried out each year in line with HSE recommendations
· To produce a full report with a set criteria to identify defects, maintenance, compliance, dilapidation and capital investment.
· Produce financial spend reports that feed into capital investment from year 1 up to 30 years
· Ensure compliance and statutory obligations are met via your findings and recommendations and ensure that task are completed within the appropriate timescales.
· To produce financial reports on stock investment and liaise with the Head of Property Management, Property Managers, Head of Health & Safety & Compliance, Asset Data Manager and the Head of Capital & Procurement to build remedy plans.
· To carryout Fire Risk Audit (FRA) reports for all of the property portfolio that identifies compliance and areas of risk. (currently outsourced)
· Ensure FRA actions are appointed and are on the Job Logic System
· Help produce reports for both internal and external audits with relevant asset management data.
· Keep the Job Logic system up to date with any Asset changes as a result of a PCCI
· Carryout HHSRS (housing health & safety rating system) inspections followed with a recommendations and status report.
· Ensure all recommendations supplied from any report (FRA, PCCI, HHSRS) are followed through with the responsible delivery teams and are actions are completed.
· To keep up to date with all regulatory requirements and changes in legislation.
· To deputise for the Head of Health of Capital & Procurement Delivery when required.
· To collate and report on overall monthly/quarterly and annual performance indicators for each compliance work stream completion quality checks are conducted, and the results of such checks recorded and used to improve performance.
· To work with the Head of Property Management and others involved in the management of the buildings to manage building safety risks appropriately.
· To help identify priorities and align resources to meet the safer future legislation.
· To be an ambassador for YMCA SPG and have our customers/residents at the heart of all decision making.
Staff Management
- No line management requirements
Finance and Budgetary Management
- Work with the Head of Property Management, Head of Capital Delivery, Asset Data Manager and Finance team to set annual budgets.
- Maintain accurate financial and performance records and produce reports as and when required by management.
General – Line Managers
- Ensure compliance with all relevant legislation including Safeguarding, Confidentiality, Data Protection and Health and Safety guidelines and policies. Oversee all information provided to statutory agencies and the police.
- Assist in the collation of statistics and data for the purpose of reporting to the Senior Management Team, Board of Directors, and other external stakeholders or funders.
General – All Staff
- Able to proficiently use IT systems, including working with databases, Microsoft office, email, internet.
- Attend all relevant training and development programmes.
- Attend all relevant cross departmental, and Corporate Office meetings as and when required.
- Undertake any other duties as requested by line manager.
This role may be required to work unsocial hours (early mornings and late evenings) and the occasional weekend. This role may also be required to deputise for Head of Health and Safety & Compliance
Because of the evolving nature and changing demands of our business this job description may be subject to change. It is recognised that the Charity is involved in a dynamic environment and as such, job descriptions will require to be periodically reviewed and amended reflecting the changing nature of the job. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the charity. Such reviews will be carried out in consultation with the staff concerned and one month’s written notice given of any change in the job description
Property Manager
Person Specification / Key Competences
KNOWLEDGE & EXPERIENCE
Essential
Desirable
Thorough understanding of the areas for which the role is responsible: Property Construction & core components and Building Safety Management
Recognised professional qualification in building construction will be an advantage
A good understanding of legislation and regulation affecting property management
Familiarity with the proposed Building Safety and Fire Safety Bills.
Knowledge of fire behaviour in buildings
Higher National Certificate in Construction or equivalent related qualification. Worked within a Housing environment, either for a Contractor or Social Housing provider or local authority or equivalent
Iosh / Nebosh equivalent Health and safety qualification or the ability to demonstrate comprehensive knowledge of Health and Safety building compliance, legislation, quality management systems, design and implementation
Essential
Desirable
Proven experience in a Property Inspector type role Manager (3 years minimum)
Excellent project planning, change and time management skills
COMPETENCIES & SKILLS
Essential
Desirable
Key Competencies
Managing and Empowering- Recruits and builds engaged, high performing teams.
Financial Management - Exercising Sound budget and revenue control with a value for money approach
Leadership, Trust and Responsibility -
Takes responsibility, instils trust and able to demonstrate Leadership driven by
YMCA St Paul’s Group values.
Collaboration: Able to develop and maintain positive working relationships with others
Collaboration: Able to form non-judgemental and constructive relationships, especially with vulnerable people, whilst holding clear boundaries
Collaboration: Able to confront difficult situations and reconcile different viewpoints
Achieving Results: Able to produce reports and present work analytically
Communication and influencing
Excellent communication and interpersonal skills
Planning and organising: Good planning and organisational skills in order to manage a busy and varied workload
Inclusivity & Diversity: Able to work effectively within, and successfully implement, an Equal Opportunities Environment
Inclusivity & Diversity: Able to work effectively in an Equal Opportunities & Diversity environment
Additional requirements
Able to work unsocial hours, including evenings, weekends, and public holidays
Line Managers
Able to travel to different YMCA sites
All Staff
Able to respect the Christian ethos of the YMCA and uphold its values
Property Inspector
Salary
£41,563 per annum
Hours of Work
Hours including any shift patterns
Annual leave
Commencing at 25 days per annum plus public holidays (for five days per week workers; otherwise pro-rata).
Conditions of Appointment
Subject to satisfactory references, medical clearance, Disclosure Barring Service check and verification of ability to work in the United Kingdom.
Probation Period
Subject to satisfactory review, the contract will be confirmed after six months unless stated otherwise.
Continuity of Service
For those already employed within the YMCA Federation, continuity of service will be recognised.
Notice Period
One week during the probationary period and then a minimum of 3 calendar months.
Pension
Subject to certain criteria set by Government, you will be auto-enrolled into our chosen workplace pension scheme. The default position on Auto-Enrolment will be for your contributions to be made on a Salary Exchange basis, but you will have the option to opt-out of this arrangement. In respect of these Salary Exchange arrangements, you agree that your gross pay will be reduced by an amount equal to your Salary Exchange contributions.
Other Benefits
Free use of the Health and Fitness facilities and a staff discount in restaurants
Job Type: Full-time
Salary: From £40,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- Free fitness classes
- Gym membership
- Health & wellbeing programme
- Life insurance
- On-site gym
- On-site parking
Schedule:
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Education:
- Certificate of Higher Education (preferred)
Experience:
- in a Property Inspector type role Manager: 3 years (preferred)
Licence/Certification:
- Iosh / Nebosh equivalent Health and safety (preferred)
Willingness to travel:
Work Location: In person
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