Working closely with Project Management to help support the planning and delivery of assigned projects, ensuring that both project and organisational objectives are met and, where possible, exceeded.
Attend and participate in project meetings, having an active contribution to the agenda, proposing ideas and solutions where appropriate.
Attend meetings with clients, brands and brand agencies.
Creating meeting agendas, note taking and circulating minutes with all relevant departments.
Maintain project documentation; creating, formatting, updating and issuing relevant documents.
Deliver regular progress updates to the Senior Partnerships Manager on tasks you are responsible for.
Handling and responding to correspondence via email and phone.
Confident liaising externally with clients, brand partners and agencies, as well as internally with project departments and contractors.
Assisting with purchase orders and invoicing.
Updating and managing schedules for brand partners and agencies.
Setting up and managing relevant online accounts and file access for brand partners and agencies.
On-site assistance managing allocated partners.
Assisting the Partnerships team with production and operational queries relating to allocated sponsors from:
Managing vehicle, deliveries and staff accreditation via Akkred.
Managing crew catering queries.
Attending daily site meetings when on-site.
Assisting with delivery of site orders, ensuring these are delivered on time.
Assisting with deployment of security requirements.
Assisting with delivery of cleaning requirements.
Monitoring sponsor production schedules, ensuring that these align with the wider site production schedule.
Be active in ensuring the project hits its key deliverables, on time, within budget and are achieved to a high standard.
Be instrumental in the delivery of all projects during the build, break and live phases of the project, pitching in where necessary even when it deviates from your typical responsibilities.
Ensuring that clients’ needs are met as the project progresses.
Develop and maintain project databases that track overall progress and the accomplishment of specific milestones.
Ensuring that all policies, procedures and SOPs are being followed, leading by example.
Encouraging best practices in all aspects of project planning and delivery.
Be savvy to new and innovative technologies, systems and ways of working to help improve our offering as a company.
Any other duties commensurate with the post.